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Job Details

Job Number:  28364
Philanthropy Assistant
Job Posted: Friday, 15 July 2016
Closing Date: Tuesday, 15 November 2016
(in 24 days)
BC Children's Hospital Foundation
Region: Vancouver & Lower Mainland Type: Full time
Location: Vancouver Salary: $23.00 per hour

BC Children's Hospital Foundation
938 West 28th Avenue
Vancouver, BC  V5Z 4H4


BC Children's Hospital is one of the most recognized and highly regarded institutions in the province; 95% of British Columbians are aware of our brand.  Over the past decade, BC Children's Hospital Foundation, which supports the activities of the hospital (including its mental health and research programs) and Sunny Hill Health Centre for Children, has grown dramatically in terms of scope of activity and fundraising success.  Since 2004-2005, revenues have more than doubled, reaching $96.2 million in 2014-2015.  Today, following the successful completion of our $200 million capital campaign, we are building on our strengths in annual and major gift fundraising and in marketing and communications.  The Foundation is currently seeking an experienced Philanthropy Assistant to join its dedicated team.  This is a full-time, permanent position located at the Foundation's office in Vancouver, BC.


Duties & Responsibilities


This position will provide administrative support to the Philanthropy Officer and the Coordinator on their corporate fundraising portfolios.  This position is critical to a streamlined and efficient office operation, which enables the Officer and the team to function and focus on the task of revenue generation and external relations.  The position is pivotal in supporting a positive and productive office culture, and is often the front-line contact for the department with key internal contacts and external constituencies.  The clarity and quality of work will contribute to the smooth functioning of activities and initiatives of the Corporate Partnership Team.


More specifically, the Philanthropy Assistant will:

  • Provide support to the Officer and the Coordinator in their fundraising initiatives by assisting in the preparation of confidential correspondence and donor proposals, creating collateral materials and department planning documents, taking minutes and correspondence for meetings;
  • Assist with the recognition and stewardship processes by collaborating with the Donor Relations team to draft thank-you letters, create stewardship reports and assist in the planning of recognition events as needed;
  • Provide administrative and logistical support to donor events as needed (this could include arranging tours, cultivation and recognition events);
  • Provide support to volunteer committees through the coordination of committee meetings, prepare meeting materials, set up for meetings, take meeting minutes and answer questions committee members have;
  • Ensure that all information related to donor accounts is accurate and up-to-date in Raiser's Edge, including regular data entry of information to Raiser's Edge;
  • Process donations for the portfolio in Raiser's Edge and assist with the tax receipting process;
  • Take a lead role in the review of portfolio-specific reports for fundraising initiatives and bring forward any pertinent information to the Officer and the Coordinator that may require follow-up;
  • Provide online fundraising reconciliation and support, work with internal teams on creation of online fundraising pages, troubleshooting and post-fundraising reconciliation;
  • Respond to routine enquiries in a timely manner;
  • Maintain FOUnet (BCCHF Intranet site); and
  • Prepare and code cheque requisitions.



A university degree or college diploma in business, public administration or a related field is required, along with 2+ years' experience in a similar administrative officer role.  Demonstrated experience with non-profit organizations and management of donation processes is required.  Knowledge of Raiser's Edge 7 as well as in-depth knowledge of Microsoft Office applications (Word, Excel, Outlook and PowerPoint) is also required.  The successful candidate must have excellent written and verbal communication skills, including integrity with sensitive and confidential information.  The incumbent must be able to work in a fast-paced environment and have excellent multi-tasking and organizational skills.


Salary & Benefits


The position pays $23.00 per hour, based on a 37.5 hour work week.  Extended health and dental benefits are provided effective the first day of employment.


To Apply


Qualified applicants are invited to submit their resumes by email to .  Only those candidates selected for an interview will be contacted.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Qualified applicants are invited to submit their resumes by email to . Only those candidates selected for an interview will be contacted.
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