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Job Details

Job Number:  30090
Programming Associate (Arts Learning)
Job Posted: Wednesday, 5 October 2016
Closing Date: Wednesday, 19 October 2016
(7 days ago)
Arts Commons
Region: Calgary area Type: Contract - Full time
Location: Calgary Salary: (not entered)

Arts Commons is an inspirational gathering place for all Calgarians and visitors, where creativity is expressed daily – in immersive and engaging ways.  A place, both physical and metaphorical, that stimulates the senses, triggers emotions, challenges assumptions, starts conversations and opens minds. Welcoming over 600,000 visitors a year, Arts Commons is a key contributor to the social, economic, cultural and intellectual life and well-being of the citizens of Calgary. 


We are seeking an enthusiastic and experienced team player to fill the full-time position of Programming Associate (Arts Learning). The Programming Associate (Arts Learning) is responsible for planning and supporting current arts education opportunities for students, teachers, school systems and the public with efficient and effective administration to ensure success and growth of programs in support of Arts Commons’ vision, mission and mandate. Reporting to the Director, Programming, the Programming Associate (Arts Learning) provides leadership and support to schools, staff and management teams. Working directly with the Programming team, consultants and teachers, the Programming Associate (Arts Learning)’s duties include:


Programming Management

  • Be the primary representative of Arts Commons in conjunction with the Director, Programming with all school boards, teacher groups and arts learning organizations
  • Work in conjunction with the Campus Calgary/Open Minds school, and lead and execute 18-22 weeks of school in residence, per season
  • Presentation of National Geographic LIVE for schools, Teacher Professional Development, SummerACT (musical theatre camp), One Day Arts Schools and Artist/Education residencies and initiatives
  • Manage the Arts Learning Coordinator, including the oversight of school and education group sales, summer program assistance, and Arts Learning programs assistance
  • Liaise with the Programming Team to ensure alignment with the company’s overall objectives and priorities
  • Confidently navigate education systems, curriculum and school policies, and work closely with educators and arts professionals for the benefit of the students we serve
  • Maintain ongoing communication with the Director, Programming, internal departments, and external clients to evaluate and identify strategies to maintain superior performance of the Programming department
  • Monitor and adhere to budgets for Arts Learning programs, liaising with the Finance department and Director, Programming
  • Complete fulfillment reports and grant applications, as required, in collaboration with Fund Development in a timely and effective manner
  • Ensure accountabilities regarding sponsor agreements are achieved
  • Monitor and adhere to revenues/expenditures that are related to Presenting programs as budgeted and strategically planned


Arts Learning Education

  • Advance, develop, and execute Arts Learning programs, timelines and initiatives with Presenting/Public Programs/Community engagement opportunities
  • Review, update and be knowledgeable of all contracts and agreements pertaining to Arts Learning programming and verify compliance by all parties, and take appropriate action to ensure obligations have been met 100%
  • Undertake Arts Learning programs administration including: track deposits and artist invoices, prepare artist contracts, and coordinate event details between Arts Commons’ departments for events and programs
  • Maintain a positive environment for all students, teachers and artists in which they are treated with dignity and respect
  • Provide best practice in “Arts Learning” strategies and approaches towards the programs while remaining current with community and industry trends for the success of Arts Learning programs
  • Create, maintain, document and expand Arts Learning networks on an ongoing basis, and maintain and manage good relations with internal and external stakeholders
  • Work with Marketing & Communications on the planning and execution of all marketing strategies and publicly released information for all Arts Learning based programs
  • Accountable for the development, accuracy and fiscal sustainability of the Arts Learning budget


Applicants should have a degree or diploma in Arts or Education and minimum 5 years’ direct experience in the area of Arts Education programs, as well as a minimum 2 years’ in an Arts Management or Programming role. Experience and an understanding of events based programming including – public programs, community engagement and Not-for-Profit institutions are all assets. The successful candidate will be someone who is seeking a substantive role where their innate organizational and communication skills will shine. Experienced in the arts, they will themselves be and understand highly creative individuals. A self-initiating lifelong learner, the successful candidate will strive to meet and set standards. Other desired skills and qualifications include:


  • Understanding and knowledge of Alberta Education and local arts scenes
  • Experience with budgets (intermediate Excel), qualitative and quantitative reporting to monitor and achieve targets and goals
  • Be a passionate champion for the value of the arts in education and society 
  • Work collaboratively while having the desire and ability to lead; but also able to work independently and be self-motivated
  • Excellent at multitasking and time-management
  • Excellent verbal and written skills, interpersonal and communication skills
  • Able to work on the go, moving around and within office/theatre environments
  • Able to lift and move event supplies up to 30 pounds
  • Irregular and extended work hours as required
  • Valid Driver’s License and use of personal vehicle (or responsibility for own transportation for off-site meetings, as required for school meetings) is required
  • Up to date Emergency First Aid certification and Police Clearance check will be required
  • Inspired, innovative, creative and passionate


This position has a 40-hour work-week, with occasional evening and weekend work required. A competitive compensation package, including extended health benefits, is offered.


To apply, please forward your resume in confidence to:

Human Resources

Arts Commons

205 - 8th Ave SE Calgary, Alberta   T2G 0K9 



Please note that review of applications will begin immediately, and the posting will remain open until a suitable candidate is found.


Please state the position you are applying for. No phone calls please. We thank all interested applicants in advance, but will only be contacting those selected for an interview.


How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit resume and cover letter via email only.
Contact Details:
Human Resources
Arts Commons
205 - 8th Avenue S.E.
Calgary, AB, T2K 0G9

Tel: 403-294-7455
www:   www.artscommons.ca

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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