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Job Number:  30128
Program Assistant, First Nations-Municipal Cooperation
Job Posted: Thursday, 6 October 2016
Closing Date: Sunday, 23 October 2016
(3 days ago)
Federation of Canadian Municipalities
Region: Ottawa area Type: Contract - Full time
Location: Ottawa Salary: $42,000 - $53,000

The Federation of Canadian Municipalities (FCM) is the national voice of municipal government. It fosters sustainable communities enjoying a high quality of life by promoting strong, effective, and accountable municipal government.


Position:                       Program Assistant, First Nations-Municipal Cooperation

                                       and Women in Local Government Programs

Department:                National Programs

Classification:              Level 2

Salary Band:                 $42,000 - $53,000

Languages:                   Bilingualism (English and French) is a strong asset

Term:                             Until March 31, 2018




The First Nations – Municipal Collaboration Programs include the Community Infrastructure Partnership Project (CIPP) and the Community Economic Development Initiative (CEDI).


Funded by Indigenous and Northern Affairs Canada, the Community Infrastructure Partnership Project is an FCM national pilot program focused on First Nations–municipal joint solid waste management. This 18-month initiative will enhance the capacity of participating First Nations and adjacent municipalities to develop and implement joint solid waste management municipal type service agreements (MTSA).  The Project will provide tools to support First Nation–municipal waste partnerships and facilitate the development of equitable and sustainable MTSA. In Manitoba, the project will be implemented in collaboration with the Centre for Indigenous Environmental Resources.


The Community Economic Development Initiative is a joint program of FCM and the Council for the Advancement of Native Development Officers (Cando), with the overall aim to enhance the capacity of participating First Nations and adjacent municipalities to develop and implement joint economic development plans and initiatives. The program achieves this by creating opportunities between participating First Nations and adjacent municipalities to enhance their understanding of each other’s community economic development context, as well as governance structures, social customs and cultural practices; and supporting participating First Nations and adjacent municipalities to engage in joint economic development planning processes in order to formulate long-term economic development priorities.


CEDI is entering into a second phase of programming after a successful pilot project phase. In Phase II, FCM and Cando will work with a total of 10 First Nation/municipal community partnerships over a 4-year period. FCM will also implement a comprehensive engagement strategy to showcase the benefits, best practices and lessons from CEDI communities through broad reach dissemination and knowledge sharing activities to a wide range of national, provincial/regional and community-level organizations and stakeholders.


Diverse Voices for Change is FCM's exciting new initiative to increase the number of women from diverse communities who are actively informed by, and engaged in, local government decision-making. Diverse Voices for Change will contribute to FCM's mandate of achieving 30 per cent women's participation in local government by 2026 by increasing the diversity of women in leadership roles at the municipal level.


Major Purpose:

Under the supervision of the CIPP, CEDI and Diverse Voices Program Managers, the Program Assistant will provide support to the overall implementation of the First Nation – Municipal Collaboration Program, including providing technical assistance to the initiatives, coordinating activities with FCM’s partner organizations CIER and Cando, and promoting the program through various communication channels and platforms.


If the challenge of working on fast-paced innovative projects developing and fostering First Nation and municipal partnerships or helping to increase Women’s participation in municipal politics is something in which you believe you can make a difference, then this position could be an excellent opportunity for you.




Key Responsibilities:

  • Provides all administrative logistical services to the First Nation-Municipal Collaboration Program and the Women in Local Government Program including remote team members for workshops, conferences, and the Annual General Meeting to organize meeting space, catering, preparing workshop materials, transcribing flipcharts and other documents, compiling workshop feedback.
  • Coordinates all travel arrangements of staff and consultants, including flights, hotels, car rental, and taxi chits, and advises them about FCM and Treasury Board travel policies and procedures.
  • Reviews, processes (codes, validates, verifies) and submits invoices, expense claims and cheque requisitions to the Finance department. May be required to draft contracts, track expenditures against budget or invoices from partners, collect information, submit Visa expense claims, and provide input for annual budget planning.
  • Organizes and classifies electronic and paper documents, including email, contract and approval tracking systems, and calendars
  • Provides other administrative and general support to programs including reporting on meetings (minutes, etc.) typing, formatting and reviewing correspondence, preparing documentation, organizing mail or courier services, ordering supplies.
  • Participates actively in FCM taskforces/working groups to provide feedback and regular updates regarding administrative and program coordination issues.  
  • Participates in team meetings and retreats to contribute to program coordination, efficiency and effectiveness
  • Assists with communications including organizing photos, posting to social media, and the First Nations-Municipal Network and Women’s Network on LinkedIn

Skills and experience

  • Post- secondary education in the area of office administration, office support or other relevant discipline.
  • A minimum of 2 - 3 years’ experience in an administrative role or equivalent related education/experience.
  • Strong knowledge of administrative practices and processes (e.g. paper and electronic file management, templates and business documents formats).
  • Strong knowledge of business support processes and tools, computer business applications (Microsoft Office suite).
  • Good organizational, interpersonal and communication skills, and a professional attitude in order to coordinate a variety of program variables, stakeholders and senior level contacts.
  • Demonstrated ability to multi-task and prioritize in a fast paced environment with tight deadlines/turnaround times.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.
  • Strong customer service skills.
  • Ability to work with individuals from diverse cultural backgrounds.
  • Understanding of financial management principles.
  • Understanding of donor-funded guidelines and contractual obligations.
  • Takes initiative and can work with little supervision or remote supervision
  • Proven experience in team work, in particular in a cross-cultural context.
  • Knowledge of Indigenous cultures in Canada is an asset.
  • Knowledge of or interest in gender equality, diversity and social inclusion within the Canadian context is an asset


Language requirements

  • Fluency in English and French is preferred.

Other Requirements:

  • Due to the nature of this project, preference will be given to Indigenous applicants meeting the qualifications. Please self-identify upon applying

The benefits of joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); office facilities located in the ByWard Market; FCM’s commitment to employee development and a competitive range of employee benefits and services.

For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca.


Visit the careers section of our website to apply. Deadline for applications is October 23, 2016.

We thank all candidates for their interest; however we will only contact those selected for an interview. All the applications will be kept in file for six month following the hiring.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca.
Visit the careers section of our website to apply. Deadline for applications is October 23, 2016.
Contact Details:
Tel: (613) 907-6233
Fax: (613) 244-1517
www:   fcm.ca

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