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Job Number:  30186
Administrative Associate- Powell Street Festival Society’s
Job Posted: Friday, 7 October 2016
Closing Date: Monday, 31 October 2016
(in 7 days)
Vancouver Community Network
Region: Vancouver & Lower Mainland Type: Internship - paid
Location: Vancouver Salary: $15h 35h/week

The Powell Street Festival Society’s (PSFS) mission is to cultivate Japanese Canadian arts and culture to connect communities. Our main activity is producing the Powell Street Festival (PSF) in Vancouver’s historic Japanese Canadian neighbourhood. PSF is an annual celebration of Japanese Canadian arts and culture. It is the largest event of its kind in Canada and the longest running festival in Metro Vancouver, entering its 41st year. The Society also produces its own programming as part of an annual season and participates in co-presentations with other arts organizations throughout the year.


Powell Street Festival Society seeks a dedicated team player for the position of Administrative Associate for the 41th annual Powell Street Festival. This temporary position is full-time. It starts immediately and ends March 17, 2017.

Working with the PSFS staff, Board of Directors and festival committees, the Administrative Associate will develop Powell Street Festival Society’s contact databases in Access 2013, and manage our documents, filing, and information by building a reliable cloud cased data storage space using Office 365.



Participating youth must:

  • be between the ages of 15 and 30 at the time of intake;
  • have demonstrated skills achievement at the post-secondary level (this means that you must have more than secondary school achievement);
  • intend to gain ICT skills and knowledge;
  • meet the job requirements of the IHO, which should included stated ICT-related activities;
  • be a Canadian citizen, permanent resident or person who has been granted refugee status in Canada and be legally entitled to work in Canada; and
  • must not be in receipt of Employment Insurance (EI) benefits.


  • Researching best practices for Office 365 OneDrive and SharePoint storage
  • Researching best practices for Access Database
  • Working with our expert volunteers and staff in developing information management systems that suit the needs of the Society
  • Ensuring that our information management follows confidentiality laws and regulations set out by Provincial and Federal authorities
  • Training volunteers and staff in proper use of the completed and data storage space (Office 365) and contact Database (Access)
  • Develop a training manual for new users of the data storage space and database.
  • Other administrative and organizational tasks as needed, assisting the Artistic Director, Executive Director, and Administrative Assistant
  • Assistance at community events and/or meetings



The ideal candidate will have exceptional and holistic organizational skills. They will have experience with a variety of computer technologies and software, with Windows OS, Office 365, and Access 2013 an asset. The position requires exceptional communication skills. The candidate must interpret the technological various needs of a diverse group of individuals, and fulfill these needs within the limitations of a user interface. They will have experience with volunteer-run organizations, be able to work with limited resources, and be able to work calmly under pressure. The candidate must be creative and resourceful.


Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for the past 40 years and the office is located.


An ideal candidate will have a background in information technology, computer science, library studies, museum studies, databases, education, and/or another related field.


Must be available during the day, during the week, and for some evenings and weekends as needed.


The deadline for applications is October 31st, with candidates being considered as soon as applications are received.


HOURS: 35hrs/week

SALARY: $15/hr



Internship provided via the Vancouver Community Network Youth Internships program and funded by Innovation, Science and Economic Development Canada (ISED), administered by Industry Canada.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please apply at http://yid.vcn.bc.ca/placements/powell-street-festival-administrative-data-associate/
Contact Details:
Gurraj Ahluwalia
Vancouver Community Network
280 - 111 West Hastings St
Vancouver, BC, V6B 1H4

Tel: (778)724-0232
Fax: 1-855-299-0647

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