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Job Number:  30299
Senior Administrator Ref #89-16
Job Posted: Thursday, 13 October 2016
Closing Date: Wednesday, 26 October 2016
(88 days ago)
COSTI Immigrant Services
Region: Toronto Metro area Type: Full time
Location: Toronto Salary: $47,114 to $52,678 + Benefits



COSTI is a multicultural organization providing settlement, employment and E.S.L services to newcomers. For more information about COSTI, please visit our Website http://www.costi.org


This is a full time non Union position scheduled to work 35 hours per week

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Ø  Provides confidential senior level administrative support services to the department.

Ø  Administers and posts all job vacancies; maintains COSTI’s job board website and distribution database, including advertisement, print and web media. Maintains competition files for all job vacancies, from the opening of the file to the closing of the competition.

Ø  Leverages technical expertise in the systems conversion to Microsoft Dynamics Nav and embeds ways of using technology into everyday working practices.

Ø  Composes, types, and proofreads correspondence, reports and presentations; researches, complies, reviews and summarize data from reports and documents. Prepares statistics charts and background documents as necessary.

Ø  Maintains, monitors and tracks employee related reports and databases in Excel.

Ø  Provides administrative support including minute-taking, typing hiring related documentation, photocopying, and distribution of correspondence

Ø  Responds to general HR inquiries via telephone, in person or email.

Ø  Coordinates scheduling of new employee orientation sessions and prepares related materials.

Ø  Assists in the coordinating and organizing of special projects, including the annual staff conference, agency training initiatives, and recognition programs.



Ø  Post-secondary education, preferably in Business Administration.

Ø  Minimum 3 years of experience providing administrative services at a senior or executive level. Preference will be given to those who have provided senior level administrative support in a unionized environment.

Ø  Demonstrated advanced computer skills are required in Microsoft Office with emphasis on Excel, and internet/intranet.

Ø  Previous experience working with an HRIS system would be an asset, specifically Microsoft Dynamics NAV.

Ø  Demonstrated ability to work independently and within a team where flexibility, anticipating needs and taking initiative is essential

Ø  Experience applying Collective Agreements, organizational policies & procedures, along with familiarity with Employment Standards, would be an asset.

Ø  Well-developed verbal and written communication skills in English. The ability to speak another language is an asset.

Ø  Positive approach to managing relationships and problem solving.

Ø  Proven ability to work within a multicultural setting.

Ø  Highly developed organizational skills and detail oriented.                                                                                                                                                                                                                                                      


Please note that a written and technical assessment will be administered to demonstrate both written and planning skills as well as proficiency with MS Office applications and Outlook at an advanced level.



LOCATION:                    1710 Dufferin Street, Toronto

START DATE:                 November 21, 2016

SALARY RANGE:           $47,114 to $52,678 + Benefits

POSTING DATE:             October 13 2016

CLOSING DATE:             October 26 2016



If you are interested, please quote Reference #89-16

and send your resume with a covering letter to:


Michael Politi

Manager, Staffing and Orientation

COSTI Immigrant Services

1710 Dufferin Street

Toronto, ON. M6E 3P2

Fax: (416)-658-8537 or Email:


We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone inquiries please.


COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.


How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please quote Reference #89-16 and send your resume with a covering letter to:
Contact Details:
Sharon Swift
COSTI Immigrant Services
1710 Dufferin Street
Toronto, ON, M6E 3P2

Tel: (647) 827-1417

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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