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Job Number:  34907
RFP - Comprehensive Fund Development Plan
Job Posted: Thursday, 11 May 2017
Closing Date: Friday, 26 May 2017
(60 days ago)
Aero Space Museum Association of Calgary (The Hangar Flight Museum)
Region: Calgary area Type: RFP (Request For Proposal)
Location: Calgary Salary: (not entered)

 

REQUEST FOR PROPOSAL

Comprehensive Fund Development Plan

 

 

The Aero Space Museum of Calgary recently rebranded in 2016 and is now operating as The Hangar Flight Museum. The Museum is a non-profit organization and registered charity. The Aero Space Museum Association of Calgary, which is the governance body for the Museum, is seeking proposals for support to develop a Comprehensive Fund Development Plan to address future funding needs related to three areas:

  1. Construction of new buildings;
  2. Ongoing support for increased operational needs; and
  3. Estate and planned giving.

We will follow a competitive process to solicit bids by inviting firms to submit proposals.

 

 

WHO WE ARE
OUR VISION

To inspire dreams of flight.

 

OUR MISSION

To provide a rich understanding and appreciation of the evolution of flight by telling stories related to our collections that provide inspiration to current and future generations.

 

CORE VALUES

  • Focus our energy to make a difference
  • Hold a passion for flight
  • Bring a strong desire to share in that passion
  • Ensure the preservation of the history of flight
  • Make the Museum relevant to all members of the community
  • Hold respect for our history, those we work with and our visitors

 

MUSEUM ORIGINS

 

The Hangar’s predecessor organization, "The Air Museum of Canada" was founded in 1960. It disbanded in 1971 and ownership of its artifacts was transferred to the City of Calgary. The City in turn gave responsibility for their care and exhibition to the newly formed Aero Space Museum Association of Calgary in 1975.

 

The Museum has since added to the City’s collection. It now presents to visitors an extensive collection of aircraft that illustrate the evolution of military and civil aviation in Canada. The aircraft are complemented by a large collection of airplane engines, other aviation artifacts, a library, art collection, and an archive of materials from aviators who lived or worked in the Calgary region.

 

The Museum is housed in a former World War II drill hall. Built in 1941, the first occupant was the #37 Secondary Flight Training School of the British Commonwealth Air Training Plan. The Calgary Airport Authority leases the building on behalf of the Government of Canada to the Museum.

 

In 2007, the Museum erected a fabric covered structure adjacent to the drill hall to house the Lancaster Bomber and other large aircraft previously exposed to the harsh elements of the outdoors.

 

Regardless of the additions and improvements to the Museum facilities, there remains insufficient space to effectively protect and exhibit the entire collection and to accommodate other Museum activities. Restoration activities, student programs, and the hosting of business and community events all occur in the same congested exhibition gallery. The drill hall itself is a wood frame structure requiring constant maintenance and does not provide an optimal environment for the preservation of the collection. Despite these issues the building is in an applicable location and is considered an artifact in its own right.

 

Current Situation

The Museum is faced with a shortage of space and a lack of resources. It has a strong volunteer base, a dedicated board, staff and senior management. We have been working to remake the Museum into a facility that focuses on flight vs aviation; storytelling vs passive attendance. Our primary competitors are Heritage Park, Telus SPARK, Fort Calgary, Nanton Bomber Command Museum and The Military Museums, as well as other forms of entertainment such as social media, television, gaming and movies. We have been labeled as the best kept secret in Calgary.

 

We completed a fund development feasibility study in 2015 (these documents will be provided to the successful firm). Threats include competition from other tourist attractions and museums, shrinking government funding, the current economic state, and competition for private sector sponsorship. Opportunities include partnerships, developing education programs, an unharnessed audience, great stories, a powerful collection of aircraft, engines and other materials, a strong volunteer cadre and supportive stakeholders.

 

Project Scope

The successful bidder will complete the following key research deliverables required for this project:

 

Develop the Comprehensive Fund Development Plan

  1. Develop a multi-faceted strategy to address future funding needs related to three areas: a) construction of new buildings, b) increased operational needs, and c) planned giving.
  2. Develop performance metrics which can be utilized by the members of the Advancement Committee to evaluate the success of the campaign goals and objectives.
  3. Develop a Campaign Case Statement and other fundraising materials to be used in the fundraising campaign.
  4. Develop marketing and promotional program and theme for the Fund Development Plan in conjunction with the Advancement Committee.
  5. Establish a written quarterly performance evaluation process to assess effectiveness and the impact of activities and recommendations in helping the Museum meet its fundraising goals. This evaluation will detail the consultant’s recommendations, implementation steps, quantitative results and quality of service feedback.
  6. Test planning assumptions with Museum members and potential donors in the community.
  7. Provide a plan for longer-term giving so that the Museum ends the campaign with stronger long-term relationships with its funders.
  8. Develop a Planned Giving Program for members of the Museum community and their families.
  9. Train Board, Executive Director, employees and key volunteers on fundraising best practices and involvement.
  10. Make recommendations regarding donor tracking/fund development software.

 

Proposed Timeline

25 April 2017:                RFP goes out to invited firms and is posted on the Museum’s website

19 May 2017:                Inquiries deadline

26 May 2017:                Deadline for submission

30 June 2017:                Contract awarded

30 November 2017:       Phase I – Comprehensive Fund Development Plan completed

 

Proposal Requirements

Proposals will include the following requirements. Incomplete proposals will be rejected.

 

  • The firm’s profile, which includes the firm’s name, address, URL, telephone and fax numbers. Include name, title and e-mail address of the individual who will serve as the firm’s primary contact. Include a brief description and history of your firm.
  •  
  • Proposals will be sent in hardcopy version AND in electronic format (PDF) to the addresses noted under ‘Proposal Delivery Instructions’.
  •  
  • Resumes or curriculum vitae for proposed personnel who will be involved in the project, clearly outlining their experience and education as it relates to the project.
  •  
  • Please explain your project approach, style and process.
  •  
  • The bidder must demonstrate at least 5 years’ experience in developing successful fund development campaigns greater than $5 million.
  •  
  • Each bidder must make themselves available for an interview, at the bidder’s expense, if required.
  •  
  • Proposals should include the proposed work schedule, timeline, and deliverables resulting from each task outlined in ‘Project Scope’. The contract is expected to begin 2 July 2017.
  •  
  • The applicant must submit a portfolio, consisting of at least three similar fund development projects for non-profit organizations in Canada, with one being from a non-profit located in Calgary. The portfolio must include the name, telephone number and email address of a reference for each of the three projects.
  •  
  • The proposed approach to the project, and why that approach is being considered and/or recommended.
  •  
  • A detailed price proposal which must include the estimated cost for all work related to tasks and deliverables outlined in the schedule/timeline. This includes an estimated budget for travel expenses.
  •  
  • Proposals will be signed by the authorized representative of the company.

 

Proposals submitted in response to this RFP shall be compliant in all respects, and follow the format and instructions detailed herein.

 

Inquiries will be entertained until 12 noon MST on 19 May 2017. To ensure fairness, consistency and quality in the bidding process, the Museum will provide all firms to which this solicitation has been sent, all information with respect to significant inquiries.

 

 

 Proposal Delivery Instructions

To be considered, proposals must be delivered only to the address specified below:

 

Anne Lindsay-MacLeod

Executive Director

Aero Space Museum Association of Calgary

4629 McCall Way NE

Calgary, Alberta T2E 8A5

 

Electronic (PDF) versions can be sent to .

 

Closing date and time for proposals is 26 May 2017 at 4:30 pm MST.

 

Incomplete and late proposals will be rejected.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
To be considered, proposals must be delivered only to the address specified below:

Anne Lindsay-MacLeod
Executive Director
Aero Space Museum Association of Calgary
4629 McCall Way NE
Calgary, Alberta T2E 8A5

Electronic (PDF) versions can be sent to .

Closing date and time for proposals is 26 May 2017 at 4:30 pm MST.

Incomplete and late proposals will be rejected.
Contact Details:
Anne Lindsay
Aero Space Museum Association of Calgary (The Hangar Flight Museum)
4629 McCall Way NE
Calgary, AB, T2E 8A5

Tel: (403) 250-3752
E-mail:
www:   www.thehangarmuseum.ca


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