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Job Details

Job Number:  35106
Office Administrator
Job Posted: Thursday, 18 May 2017
Closing Date: Tuesday, 30 May 2017
(56 days ago)
BC Summer Swimming Association
Region: Vancouver & Lower Mainland Type: Contract - Part time
Location: Vancouver Salary: $15-16/hour



The BCSSA is seeking to hire an Office Administrator to assist the Office Manager with the organization’s day to day functions. Travel within British Columbia may be necessary on occasion.


The successful applicant will report to the Office Manager and assist the Board of Directors when required. The Office Manager is also based out of the Provincial Office.


Status:                        35 - 40 hours per week for months of May – August 2017

(with potential extension to a one-year contract part time position during fall/winter)


Location of Work:     Provincial Office, 205-2323 Boundary Road, Vancouver


Duties:                        As described, but not limited to those in the Job Description


Remuneration:           $15-16 per hour based on experience



  • University degree, or student working towards a degree – sports admin or business preferred.
  • Solid knowledge of Outlook, Excel, Word, and PowerPoint.
  • Accounting background and knowledge of QuickBooks an asset.
  • Knowledge of Google G-Suite, Web Apps and Gmail systems an asset.
  • Previous experience or knowledge of BCSSA programs an asset.



  • Ability to work independently with excellent listening and English communication skills.
  • Seasoned maturity, professionalism and the ability to thrive in a seasonally dynamic working environment.
  • Reliable and punctual. Excellent organizational and follow-up abilities are necessary.
  • A dependable self-starter with a strong work ethic, energy, and drive.
  • Strong sense of initiative and team-oriented contributor who is an effective communicator.

How to Apply:


If you believe you are a fit for this position, we want to hear from you. Please send your resume and cover letter to Michael Hutchinson, Secretary Treasurer at .


We thank all applicants for their interest; however, only those selected for an interview will be contacted.



Job Description

Office Administrator


The successful candidate will be responsible for:


  • Administrative support to the Office Manager and Board of Directors.


  • Assist with bookkeeping functions including A/P, A/R, journal entries and bank reconciliations using QuickBooks.


  • Receive and answer inquires via email, phone, and drop in visitors.


  • Fulfill supply orders and mail out to clubs and regions.


  • Process incoming paperwork for member clubs, coaches, and athlete registrations.


  • Update and assist with maintaining databases and contact lists.


  • Assist the Office Manager with the planning of the Provincial Championships.


  • Assist with seeking out sponsors for the Provincial Championships with instruction from the Office Manager.


  • Responsible for the management of the BCSSA Facebook and Twitter profiles, posting organization updates or sport related posts on an ongoing basis. Create an open communication channel and interact with membership and clubs on both profiles with the goal of increasing awareness on social media.


  • Work with the Office Manager to update the website as required.


  • Draft member emails and communications to be distributed to the organization’s membership.


  • Other duties and assist with special projects as required.
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit applications to
Contact Details:
Disa Fladmark
BC Summer Swimming Association
205 2323 Boundary Road
Vancouver, BC, V5M4V8

Tel: 6044739447
Fax: 6044739660
www:   www.bcsummerswimming.com/index.html

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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