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Job Number:  37310
Events Specialist
Job Posted: Tuesday, 15 August 2017
Closing Date: Wednesday, 4 October 2017
(48 days ago)
The Mustard Seed
Region: Calgary area Type: Full time
Location: Downtown Salary: (not entered)

The Mustard Seed is a Christian humanitarian organization whose vision is to build community, grow hope and support change. Intentionally following Jesus Christ and partnering with the community, The Mustard Seed combats the root causes of poverty in Alberta and works to create positive, lasting change in the lives of those we serve. The Mustard Seed provides basic services - food, clothing and housing, and support services – education and employment, to those living in poverty within Alberta.




Reporting to the Manager of Marketing, Communications & Brand, the Events Specialist is responsible for the ideation, planning, execution and strategic evaluation of The Mustard Seed’s fundraising and community events taking place in Calgary.  Working as an integral part of a high-functioning Development team, this role requires an ability to work to deadlines, and to take full accountability for project outcomes.  The Events Specialist represents The Mustard Seed at public events and works to build positive relationships with a wide range of internal and external stakeholders.




  • Manage the planning and execution of the current portfolio of annual fundraising and community events, generating revenue and awareness for The Mustard Seed in Calgary
  • Take ownership of event work-flows, working with the Manager of Marketing, Communications & Brand to delegate event-related responsibilities to other members of the team as required
  • Act at the TMS event resource to develop standard templates and systems and provide solutions for challenges
  • Counsel events coordinators to organize: venues, A/V, décor, catering, entertainment and event logistics
  • Develop project briefs, executive briefings and final reports and Alberta events calendar
  • Collaborate with all TMS locations and event coordinators to monitor and advise by providing strategic input, key brand messaging and guidelines
  • Support the Communications team on the development of communications materials related to events, including invitations, marketing materials, media advisories, photo opportunities, and speaking notes
  • Strategically administer event guest lists, registration processes and data capture
  • Coordinate the effective use of volunteers for events, including identifying roles, writing job descriptions, interviewing and selecting volunteers (where appropriate), training and overseeing event volunteers, and following up with appropriate recognition and appreciation
  • Manage/direct the development, implementation, strategy and leadership of third party events, including the recruitment and assistance of host fundraisers
  • Create, prepare and distribute meeting agendas and minutes with supporting documents
  • Prepare and monitor budgets and expenses and provide progress reports to management
  • Provide input on stewardship strategies to ensure seamless transition between fundraising events and stewardship activities, working closely with the Development staff
  • Conduct market research, gather information and negotiate contracts with suppliers
  • Represent The Mustard Seed at external community events, local trade shows, and church functions




  • A goal-oriented individual with a passion to help end homelessness in Alberta
  • Postsecondary education diploma or degree in a related field (equivalent combinations of education and experience may be considered)
  • Minimum 3 years’ experience in either events, project management or external relations – experience working in the non-profit sector is an asset
  • First-class customer service focus serving clients, staff, volunteers and stakeholders – always looking for ways to surprise, improve, and maximize opportunities
  • Energetic self-starter who can work independently or as part of a high-functioning team
  • Enjoy managing multiple competing priorities and adhering to stringent deadlines
  • Team player, able to calmly manage high-stress situations with a calm demeanor
  • Excellent English written and oral communication skills
  • Creativity, initiative and sound judgment with a keen attention to detail
  • Dogmatic about data capture, metrics and use of technology to improve processes and efficiencies
  • Knowledge of fundraising donation platforms
  • Some public speaking experience, as well as preparing sensitive correspondence
  • Proficiency using MS Outlook, Word, Excel and PowerPoint and CMS databases
  • A valid Alberta Driver’s License is required (own vehicle is preferred but not required)




  • Full-time, 40 hours per week. Ability to maintain a flexible schedule to accommodate evening and weekend events
  • Primarily an indoor office environment, with frequent opportunities to attend meetings and events around the city
  • Level of mental effort with this position varies significantly based on the time of year. When events are approaching, a high level of focus and mental acuity is required
  • An employment Security Check is required
  • As The Mustard Seed is a Christian ministry, we require our employees to be in agreement and to sign our statement of faith
  • Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer


Start date: Immediate

This position will remain open until a suitable candidate is found.




The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents, matching RRSP after one year of service, and flex days. The Mustard Seed embraces the concept of employment equity, which includes fair representation, anti-discrimination and reasonable accommodation.


Privacy Policy: The Mustard Seed follows the principles of privacy therefore the privacy policy will be adhered to. We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted.  The Mustard Seed reserves the right to amend job advertisements. No phone calls please.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Apply online using our Position Application Form on our Careers page. (https://themustardseedhr.wufoo.eu/forms/position-application-form/)
Contact Details:
Human Resources
The Mustard Seed
102 11 Ave SE
Calgary, AB, T2G 0X5
www:   theseed.ca/careers

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Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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