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Job Number:  37906
Philanthropy Assistant
Job Posted: Wednesday, 6 September 2017
Closing Date: Friday, 6 October 2017
(46 days ago)
BC Children's Hospital Foundation
Region: Vancouver & Lower Mainland Type: Full time
Location: Vancouver Salary: (not entered)


BC Children’s Hospital is one of the most recognized and highly regarded institutions in the province and has been rated the top brand in BC through research conducted by Insights West.


BC Children’s Hospital Foundation serves to support the tremendous efforts of the Hospital – its amazing medical care and outstanding research.


Our vision is ambitious: Every child is healthy and able to fulfill their hopes and dreams. Our mission: Be a catalyst for transformative child health through excellence in philanthropy, collaboration and advocacy. The Foundation is looking for people who share our passion to better the lives of children and their families and join us in our quest and successfully advance our vision and mission.



We are seeking a dynamic experienced administrative professional who is inspired by our cause to support the fundraising activities on our Corporate Partnerships Team. This position will provide administrative support to a Philanthropy Officer and Associate on their corporate fundraising portfolios.


This position is critical to a streamlined and efficient office operation, which enables the Officer and the team to function and focus on the task of revenue generation and external relations. The position is pivotal in supporting a positive and productive office culture and is often the front-line contact for the department with key internal contacts and external constituencies. The clarity and quality of work will contribute to the smooth functioning of activities and initiatives of the Corporate Partnerships Team.


More specifically, as the Philanthropy Assistant you will:

  • Provide support to the Officer and Associate in their fundraising initiatives by assisting in the preparation of confidential correspondence, formatting donor proposals, creating collateral materials, department planning documents, taking minutes and correspondence for meetings.
  • Assists with the recognition and stewardship processes by collaborating with the Donor Relations team to draft thank you letters, create stewardship reports and assist in the planning of recognition events as needed.
  • Provides administrative, logistical and relationship management support to donor events as needed (this could include arranging tours, cultivation and recognition events, and fundraising campaign store visits).
  • Provides support to volunteer committees and senior community leaders through the coordination of committee meetings; prepares meeting materials, sets up for meetings, takes meeting minutes and answers questions committee members have.
  • Ensures that all information related to donor accounts are accurate and up to date in Raiser’s Edge; this includes regular data entry of information to Raiser’s Edge.
  • Processes donations for the portfolio in Raiser’s Edge and assist with the tax receipting process.
  • Takes a lead role in the review of portfolio specific reports for fundraising initiatives and brings forward any pertinent information to the Officer and Associate that may require follow-up.
  • Provides relationship management, recognition and stewardship for various fundraising events and/or initiatives within the corporate industry sectors
  • Provide online fundraising reconciliation and support; work with internal teams on creation of online fundraising pages, troubleshooting and post fundraising reconciliation.
  • Respond to routine enquiries in a timely manner.
  • Prepare and coding cheque requisitions.



As the successful candidate you have three years of previous experience in an administrative support role and a diploma or certification in an applicable discipline (e.g, administration, marketing, fundraising etc). Previous experience working in a not for profit is an asset.


In addition to the qualifications, our ideal candidate has in-depth knowledge of Microsoft Office Applications (Word, Excel, Outlook and PowerPoint) and ideally has worked with Raiser’s Edge 7 or other databases; strong knowledge with mail merge and large mail outs; has excellent interpersonal and communication skills (both written and orally), including integrity with sensitive and confidential information; superior organizational skills and attention to detail; excellent customer service ethic; the ability to work as a team player as well as work autonomously; takes initiative and approaches work with resourcefulness, experience working with senior community leaders and volunteers; superior time management skills; and a positive outlook with an inspirational vision.




BCCHF’s employees have helped to create a work environment in which there is laughter, passion and pride. It is a place where people are respected, appreciated and recognized for their individual and team efforts. We see our employees as our most valuable resource, and we work hard to ensure that employees continue to work in a collaborative and positive environment. As a result, we are proud to state that we have been recognized as one of BC’s Top Employers for eight years in a row!


In addition to a nine-day fortnight and a commitment to professional development, we offer a dynamic team environment and a comprehensive compensation package including benefits.


Does this sound exciting? Come join our team and help make miracles happen!


Apply online at www.bcchf.ca/careers by September 22, 2017.


We thank all applicants for their interest. Only those selected for an interview will be contacted.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Apply online at www.bcchf.ca/careers by September 22, 2017.
Contact Details:
Whitney Brunet
BC Children's Hospital Foundation
938 West 28th Ave
Vancouver, BC, V5Z 4H4

Tel: 604-875-2345
www:   www.bcchf.ca/careers

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