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Job Number:  38632
Controller
Job Posted: Tuesday, 3 October 2017
Closing Date: Friday, 1 December 2017
(in 39 days)
Edmonton Humane Society
Region: Edmonton area Type: Full time
Location: Edmonton Salary: (not entered)

Reports to:

Chief Executive Officer

The Edmonton Humane Society (EHS) is a non-profit organization that is committed to helping homeless and abused companion animals.  We are currently seeking a Controller to lead our Finance team and to contribute to the overall success of the organization by effectively managing all financial tasks and relationships for the organization as well as risk mitigation. The Controller will ensure the alignment of strategic financial resource initiatives with the Society’s strategic plan.  Overall this position provides strategic leadership and operational support to leaders on setting sustainable financial goals, policy development, and to ensure the strategic goals, operational requirements, and the business needs of the Society are met.

 

Primary Duties and Responsibilities:

 

The Controller performs a wide range of duties including but not limited to the following:

 

Financial accounting and reporting

  • Develop and maintain timely (monthly and quarterly) and accurate financial statements and reports that are appropriate for EHS stakeholders and the EHS Board Of Directors and in accordance with generally accepted accounting principles (GAAP)
  • Develop and maintain a monthly reporting process including all budget owners to ensure timely and accurate variance analysis to prior year and budget.
  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
  • Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax
  • Direct annual audit activities and submit all supporting information for the annual audit and liaise with the Board's Finance Audit Committee and external auditors as necessary
  • Create internal control systems and processes (i.e. contract management/control and procurement)
  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
  • Oversee and reconcile all bank and investment accounts of the Edmonton Humane Society
  • Review and monitor monthly results and report on monthly and annual variances in consultation with the EHS management team
  • Manage the cash flow and prepare cash flow forecasts in accordance with policy; lead the budget review process for each quarter (Q1, Q2, Q3)
  • Analyze contracts for cost effectiveness and identify any contractual risks in the terms and conditions
  • Liaise with the Treasurer, Finance Committee and/or Audit Committee as appropriate

  • Prepare annual charitable return in a timely manner as appropriate
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate; develop a capital asset inventory tracking system
  • Develop and implement policies and procedures in line with best practice to ensure data security and compliance with current legislation

Integrated budget and strategic planning

  • Establish an integrated budget planning process and guidelines for budget and forecast preparation, ensuring inclusion of all budget owners in the organization. Compile the final budget for presentation to the Board of Directors in consultation with the Chief Executive Officer and Treasurer and/or Finance Committee
  • Lead and support directors and managers in the preparation of budgets
  • Assist directors and managers on the preparation of budgets for grant funding applications
  • Work with management to understand the financial needs of the organization and help support the organization through the development of strategic and integrated financial resources strategies;
  • Work on the development, execution and implementation of the Finance Department’s Five Year Business Plan in conjunction with the senior leadership team.

Leadership

  • Assess and determine the appropriate skills requirement for the finance organization
  • Provide timely feedback to the finance team members on their performance
  • Ensure each finance team member has annual and quarterly performance goals
  • Ensure all finance team members have up to date job descriptions
  • Develop and execute on a finance team cross training plan to ensure adequate coverage on all finance tasks while still maintaining appropriate segregation of duties requirements
  • Conduct the finance team lead role in an appropriate manner ensuring strong role modeling and a coaching/mentoring approach with the team and on the Senior Leadership Team

Project management accounting

  • Maintain financial records for each project in a manner that facilitates management reports
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
  • Provide accurate and timely reporting on the financial activity of individual projects

Technology and systems

  • Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
  • Advise on appropriate technology that meets the organization's information requirements and financial resources

Risk management

  • Monitor risk management policies and procedures to ensure that program and organizational risks are mitigated
  • Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
  • Maximize income where possible and appropriate
  • Negotiate with financial institutions for lines of credit or other financial services as required and appropriate

Qualifications

 

Education

  • University degree in Accounting, Commerce, or Business Management/Administration or a relevant degree/discipline

Professional designation

  • Chartered Professional Accountant designation or equivalent (CA, CMA, CGA)

Knowledge, skills and abilities

  • Knowledge of generally accepted accounting principles
  • Knowledge of federal and provincial legislation affecting charities
  • Knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights
  • Knowledge of Microsoft Office applications and advanced knowledge of Accounting software

The Controller should demonstrate these competencies:

  • Behave Ethically - Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
  • Build Relationships - Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization
  • Communicate Effectively - Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
  • Focus on Client Needs - Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters
  • Foster Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
  • Lead - Positively influence others to achieve results that are in the best interest of the organization
  • Make Decisions - Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
  • Organize - Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
  • Plan - Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results
  • Solve Problems - Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem

The Edmonton Humane Society offers a competitive Not-for-Profit compensation package which includes a comprehensive benefits package, participation in the Earned Day Off program and a strong work-life balance.  The salary range for this role starts at $76,000 per annum with compensation commensurate with the successful candidate’s experience and qualifications. 

 

 

The Edmonton Humane Society appreciates and considers all resumes received but will only be contacting those applicants who have been selected for an interview.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please email your cover letter and resume, including your salary expectation. This competition will remain open until successful candidate can be found and resumes will be reviewed as they are received.

The Edmonton Humane Society appreciates and considers all resumes received but will only be contacting those applicants who have been selected for an interview.
Contact Details:
E-mail:
www:   www.edmontonhumanesociety.com/


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