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Job Number:  39384
Administrative Assistant- Journey Home Program
Job Posted: Wednesday, 1 November 2017
Closing Date: Friday, 24 November 2017
(in 5 days)
Helping Spirit Lodge Society
Region: Vancouver & Lower Mainland Type: Full time
Location: Vancouver Salary: 20.00

Position:                                            Journey Home Administrative Assistant   

Term :                                               Full Time Till December 31, 2017

POSITION SUMMARY: Provides assistance in support for The Journey Home Life Skills Program, including fundraising, budgeting, and community outreach. Schedules meetings or special events and answers questions from the community or donors. Assists in the creation of promotional materials or solicitations/informational mailings. Generates reports detailing the status of programs or projects. May coordinate volunteer schedules or trainings. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required.

REPORTS TO:         Journey Home Coordinator

 KEY RESPONSBILITIES

  • Maintains confidential records for the program
  • Acts as the main contact person for the Journey Home Life Skills Training Program during the absence of team members, following-up on any emergencies with appropriate in-house staff, and sharing workload with team members from other teams;
  • Assists other team members in preparing and formatting documents, including PowerPoint presentations;
  • Develops and maintains an efficient filing system for the program including assistance in processing calls for referrals
  • Maintains a tracking system of referrals
  • Maintains and updates program databases and mailing lists using the Microsoft Office Suite including Word, Excel, PowerPoint
  • Coordinates proofreading and editing of documents as required;
  • Takes minutes of regular team meetings and other meetings with the assistances of and coordination with the Housing Navigator as required
  • Liaises with HSLS head office staff as required, and provides assistance to HSLS head office administration staff when required.
  • Works with team members to coordinate work activities, meet deadlines, and provide support where needed; and

    QUALIFICATIONS
  • Experience with Microsoft Word, Excel, PowerPoint and data base systems
  • Office Administration Diploma or Certificate
  • Minimum 2 years’ experience in the non-profit sector
  • Driver’s Licence and access to reliable car
  • Ability to work outside of regular office hours
  • Criminal Record Check for the Vulnerable Sector
  • Social Media and Web Experience is an asset

www.hsls.ca
Expression of interest, including and updated resume and a cover letter describing how you meet or exceed the above noted qualifications must be received by email at or fax at 604-873-4402 stating Administrative Assistant App            

                                                            Closing Date: Until Position Filled

 

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Email resumes to:
Contact Details:
Olivia Jim
Helping Spirit Lodge Society
3965 Dumfries Street Vancouver BC V5N5R3
Vancouver, BC, V5N5R3

Tel: 6048746629
Fax: 6048746629
E-mail:


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