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Job Number:  39466
Senior Events Coordinator
Job Posted: Friday, 3 November 2017
Closing Date: Friday, 17 November 2017
(67 days ago)
Alma Mater Society of UBC
Region: Vancouver & Lower Mainland Type: Full time
Location: Vancouver Salary: $22.42/hr

Position Title                                     Senior Events Coordinator 

Reports To                                          Senior Operations Manager                                              

Salary Range                                      $22.42 / Hour      

Position Status                                 Full-time, Permanent         

Hours of work                                    M, T, W, Th, F (35 hours/week)         

Position Start Date                          ASAP            



This position is required to actively sell, plan, book and execute conferences, weddings, trade shows, business meetings and catered events of commercial clients. In addition, this role is expected to develop, sell, and coordinate all conferences and events to the client’s specifications while adhering to all AMS departmental policies and procedures and exemplify a strong commitment to guest satisfaction.


Duties and Responsibilities:

  • Responsible for selling, planning, booking and executing in cooperation with the operational team conferences and catered events to meet and exceed established sales goals
  • Actively soliciting new contacts and maintaining working relationships with all civic and industry organizations, corporate promotional contacts, and event and booking representatives. Serving as a liaison with outside agencies on ongoing promotional campaigns
  • Prospecting and closing new business and providing event consultation and planning services to clients by assessing meeting objectives and recommending specialized services. Up selling food and beverage services and additional functions to achieve established revenue goals
  • Planning the logistics for a wide range of events, catering, meetings and conferences, etc
  • Coordinating internal service departments and ensuring customer satisfaction.
  • Ensure all necessary contracts, payments, invoicing, and other accounting matters are submitted in a timely manner as per the society’s procedures.
  • Distributing evaluation surveys to clients who have experienced AMS conferences and catering services
  • Promoting a positive, service oriented image of the AMS to all who apply to use our facilities and services
  • Providing on-site service for clients and foster strong working relationships
  • Compiling on-going sales activity reports for sales team
  • Conducting site tours / visits with potential clients
  • Actively conducting daily sales calls as per AMS sales plan
  • Tracking of all activities in the society CRM program
  • Keep current with industry trends
  • Working with the AMS mission statement and values to operate a successful department
  • Other duties as required

Qualifications and Experience:

  • Minimum 2 years of post-secondary education in a related field
  • Minimum of 4 years of experience in a customer service and sales environment, ideally in hospitality or tourism
  • Proven track record in achieving sales targets and familiarity with utilizing selling techniques is required
  • Ability to work effectively with students and external clients of AMS in an enthusiastic and positive way
  • Excellent organizational, administrative, and interpersonal skills especially with conflict resolution
  • Experience in event coordination and/ or meeting planning is an asset
  • Experience in tracking sales calls, new business solicitation and lost business
  • Experience creating and managing sales budgets
  • Must be able to prioritize, organize and work in a team environment
  • Must have ability to work under pressure and under own initiative
  • Basic knowledge of MS Office suite
  • Knowledge of Caterease software is an asset
  • Excellent communication skills



How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.

Please submit a resume and cover letter to https://goo.gl/P7bKUo

Application deadline: Open until filled

Thank you for your interest at the AMS. Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.

The AMS is an equal opportunity employer.
Contact Details:
Kurtis Chow
Alma Mater Society of UBC
6133 University Blvd.
Vancouver, BC, V6T 1Z1

Tel: (604)822-5529
www:   goo.gl/P7bKUo

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