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Job Details

Job Number:  39689
Executive Director
Job Posted: Monday, 13 November 2017
Closing Date: Friday, 15 December 2017
(37 days ago)
Spirit of the Children Society
Region: Vancouver & Lower Mainland Type: Full time
Location: New Westminster Salary: (not entered)

          Spirit of the Children Society



Executive Director

Job Description


As the sole employee of the Board of Directors of the Spirit of the Children Society (SOTCS), the Executive Director is responsible for the successful leadership and management of SOTCS and its programs, according to the strategic direction set by the Board of Directors. The ED ensures that day-to-day operations of the program are carried out in a professional and efficient manner and in compliance with the Society’s mission statement, goals and objective, policies and philosophy.

The Executive Director works in a stressful environment often dealing with families and children in crisis situations. A primary expectation is the ability to function independently, often under pressure, while managing multiple concurrent programs, and any emergency situations that may arise.

As the senior executive of the Agency, evening and weekend work will be, from time to time, required to accommodate activities such as Board meetings, diverse community demands and representing SOTCS at public and community events.



  • Master’s Degree in a related human service field or the equivalent in experience and education in the human service area preferred


  • Five (5) or more years of progressive senior management experience in a non-profit, voluntary sector organization including strong fiscal knowledge and control.
  • Exceptional demonstrated interest and knowledge of Aboriginal history, language and culture.

Essential Knowledge, Skills and Abilities

  • Knowledge of Aboriginal peoples and their historical background
  • Knowledge of issues relating to the impact of colonization, residential schools, etc.
  • Networking and public speaking abilities are essential



  • Team oriented with spiritual qualities an asset
  • Demonstrated working knowledge of related community and provincial social programs and support
  • Mastery of report writing, government accountability and administrative paperwork
  • Demonstrated mastery of leadership and management principles as they relate to non-profit/voluntary organizations
  • Demonstrated capacity to collaborate with others in meeting the mission of the Society
  • Demonstrated acceptance of collaborative practice with broad community partners
  • Knowledge of current Aboriginal community challenges and opportunities relating to the mission of the organization
  • Knowledge of all federal and provincial legislation applicable to voluntary sector organization including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EI, Health coverage, etc.
  • Demonstrated knowledge of human resources management and negotiation skills
  • Strong knowledge of financial management
  • Knowledge of project management
  • Proficiency in the use of computers (Word, Excel, Outlook, Database use, etc.

Personal Characteristics

The Executive Director shall demonstrate competence in the following:

  • Adaptability
  • Ethical behaviour (alignment with the SOTC Society values)
  • Relationship building
  • Effective communication
  • Creativity/Innovation
  • Teamwork
  • Leadership
  • Decision making
  • Organization/Planning
  • Problem solving/Strategic Thinking




As the sole employee of the Board of Directors, the Executive Director is responsible for the following:


  • Develop, with the Board of Directors, a vision and strategic plan to guide the Society
  • Identify, assess and inform the Board of Directors of internal and external issues arsing
  • Act as a professional advisor to the Board of Directors on all aspects of SOTCS activities
  • Foster effective team work between the Board, the Executive Director and Staff
  • Conduct official correspondence on behalf of the Agency and with the Board as needed
  • Represent SOTCS at community activities to enhance the Society’s community profile

Operational Planning and Management

  • Develop an operational plan that reflects the strategic direction of SOTCS
  • Ensure the operation of SOTCS meets the expectations of its clients, Board and Funders
  • Oversee the efficient and effective day-to-day operation of SOTCS
  • Review policies annually, recommend changes and prepare policies for Board approval
  • Ensure all staff, client and donor files are securely stored and privacy is maintained
  • Provide support to the Board by preparing meeting agenda and supporting materials

Program planning and Management

  • Oversee the planning, implementation and evaluation of SOTCS programs and services
  • Monitor the day-to-day delivery of programs and services to ensure quality
  • Oversee the planning, implementation, execution and evaluation of special projects

Human Resources Planning and Management

  • Determine staffing requirements for organizational management and program delivery
  • Oversee the implementation of the human resources policies, procedures and practices
  • Ensure the development of job descriptions for all staff
  • Establish a healthy and safe workplace in accordance with legislation and regulations
  • Recruit, interview and select staff who possess the right technical and personal abilities to help further SOTCS’ mission




  • Ensure all staff receive an orientation to SOTCS and that appropriate training is provided
  • Implement a performance management process for all staff including regular on-going supervision and annual performance reviews
  • Coach and mentor staff as appropriate to improve performance
  • Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

Financial Planning and Management

  • In consultation with staff, prepare a comprehensive budget for Board approval
  • In collaboration with the Board, secure adequate funding for the operation of SOTCS
  • Research funding sources, oversee the development of fundraising plans and write funding proposals to increase the funds of SOTCS
  • Participate in fundraising activities as appropriate
  • Approve expenditures within the spending authority delegated by the Board
  • Ensure that sound bookkeeping and accounting procedures are followed
  • Administer funds according to the approved budget and expenditure of the Society
  • Provide the Board with regular reports on the revenues and expenditure of the Society
  • Ensure SOTCS complies with all legislation covering taxation and withholding payments

Community Relations / Advocacy

  • Communicate with stakeholders to keep them informed of the work of SOTCS
  • Identify changes in the community served by the Society
  • Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of SOTCS

Risk Management

  • Identify and evaluate the risks to SOTCS people (clients, staff, management, volunteers), property, finances, goodwill and image; implement measures to control risks
  • Ensure that the Society and its Directors carry appropriate and adequate insurance coverage
  • Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit a Cover letter along with Resume. Please identify as an Indigenous applicant
Contact Details:
Ruth Weller
Spirit of the Children Society
768 Columbia Street
Suite 201
New Westminster, BC, V3M 1B4

Tel: 604-524-9113
Fax: 604-524-9124
www:   www.sotcs.ca

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