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Job Number:  39708
Executive Director
Job Posted: Tuesday, 14 November 2017
Closing Date: Sunday, 26 November 2017
(in 5 days)
Oaklands Community Association
Region: Vancouver Island & Coastal areas Type: Full time
Location: Victoria Salary: (not entered)

Executive Director
Oaklands Community Association – Victoria, BC

The Organization

Oaklands Community Association's mission is to support, promote and provide quality programs and projects and to facilitate community interaction which will contribute to the safety, health and physical improvement of the Oaklands neighbourhood.

The Oaklands Community Association deeply values connectedness and takes a holistic approach towards being an integral part of a healthy and sustainable community. The centre is always listening to hear the wants and needs of the neighbourhood with the goal of bringing those desires from all ages into Oaklands’ backyard.


You Are…

You are excited by the challenge of a developing community organization with a record of excellence in child care and program services that exceeds certain capacities.

 

Your experience in organizational development and change process, financial management, capital planning, grant management and fundraising grounds your desire to take an already impressive association to the next level. If you can set a goal on the horizon—and lead your teams to get there together—we want to meet you.

 

The Position

As Executive Director, you will work across the community at all levels to realize the mandate of the Oaklands Community Association (OCA).  A high level of performance in leadership, communication and administration is required to sustain a responsive, community-focused organization that is engaged in processes with the City of Victoria, Capital Regional District, School District 61, other community associations and special interest groups. A diplomatic confidence and balanced representation will be key to collaborating amid sometimes conflicting interests.

 

Major accountabilities for the coming years include increased community outreach, building of volunteer resources and strengthening of the financial position as part of capital planning activity. Participation in processes associated with the development of the Oaklands Community Plan will be significant in the 2018-2020 period. 

 

The Executive Director reports to the Board of Directors with respect to policy development, organizational direction and accountability for the annual budget of approximately $1.2M.

 

Support to the Board of Directors’ committees such as the Finance Committee, Human Resources Committee and the Oaklands Community Association Land Use Committee (CALUC) is ongoing.

 

We seek a creative and insightful manager of human resources to optimize the skills and capacities of staff, volunteers and contractors where justified. You will lead a complement of approximately 13 full time and 50 part-time staff, augmented by community volunteers whose number varies in accord with the specific project or activity. Certain existing vacancies offer opportunity to give shape to a re-imagined OCA to meet the needs of our Strategic Plan and recent Community Needs Assessment.

 

Working Conditions

This is a full-time position based out of the Oaklands Community Centre, co-located with the Oaklands Elementary School in Victoria, British Columbia.

After-hours work may include but not be limited to attending OCA Board Meetings, community events, and liaising with outside agencies

Salary will be commensurate with experience and a comprehensive benefits package is available.

 

Job Description - Executive Director

The Executive Director works across the community at all levels to execute the mandate of the Oaklands Community Association.  This position requires a high level of leadership, communication, communication and organizational management skills.  The position is accountable to the volunteer Board of Directors for OAKLANDS Community Association.

 

Facilitating the effective use of teams, the Executive Director is responsible for the overall operations of the Oaklands Community Association (OCA) including the Oaklands Community Centre (OCC) and Oaklands Neighbourhood House (ONH); with a full time staff of approximately 13, part time staff of 50, and an annual budget of $1.2M.  The Executive Director also provides advice to the Board of Directors with respect to policy development and organizational direction.  

 

Primary Responsibilities

Support and implement policies and directions into realistic goals and objectives in accordance with OCA’s constitution and bylaws, and policies and procedures.

Ensuring the ongoing financial health and status of the OCA as a charitable society through revenue generating activities, asset management, budgeting and fiscal management

Planning, organizing and providing direction in the day to day administration and operations of OCA to foster vibrant and healthy community.

Supervising the employment and performance of regular and part-time staff, contractors, student interns and volunteers in collaboration with a team of managers/coordinators

Researching and analyzing programs, services and opportunities in response to the needs of the Oaklands neighbourhood to establish with Board and staff, operational objectives that support the strategic plan of the OCA.

Create an effective process for strategic planning with Board and Staff, and implement operational objectives that support the strategic plan of the OCA.

Ongoing communication, promotion and liaison activities with community partners and stakeholders in the Greater Victoria region.

Able to conceptualize, set priorities, and develop and design project proposals such as facilities planning and IT upgrades

 


Specific Accountabilities/Deliverables

 

Vision
Translates the mission into realistic goals and objectives
With the Board, creates an effective process for strategic planning
Creates a system of outcome measures for all programs

 

Board Relations

Acts as a resource to the Board so policy decisions are made on an informed basis

Provides information to the Board about emerging trends and issues in order to enhance the Board’s capacity for effective decision-making and long term planning

Oversees development and implementation of orientation for incoming Board Members

Supports optimum engagement of Board Members


Financial Management

Develops, with the Treasurer, an annual budget and administers the approved budget

Establishes and maintains a system linking the strategic and operational planning to the budgeting process

Guides revenue generating activities by identifying revenue streams, fund-raising opportunities, and writing grant applications and writing grant applications and funding proposals as required

Takes the necessary steps to create partnerships with businesses, government, and other institutions who contribute to the organization’s resources

Ensure a clear and accurate accounting system is maintained and monthly financial reports are produced for the Board

Provides ongoing financial oversight to bookkeeper and overall accounting processes

 

Administrative Management

Oversees all reports and administrative activities related to the operation of the Oaklands Community Centre and Oaklands Neighbourhood House

Ensures a safe working environment

Ensures adequate physical space, furniture, equipment  and resources, including additional insurance when needed, to deliver services, programs and events

Develops, maintains and delivers administration policies and procedures for program registration, events, rentals, child care and facilities management, and ensures protocols are followed by staff

Generates and employs evidence to ground planning and problem solving; mentors staff to develop analytical skills; ensures sound record management

 

 

Human Resource Management

Ensures a healthy and productive work environment through professional leadership, teamwork, communication, training opportunities, timely decisions, problem solving, conflict management and support to all staff and volunteers

Oversees the development and implementation of the human resources policies, procedures and practices including the development of job description for all staff, conflict resolution procedures, support and staffing policies

Selects and cultivates qualified and suitable staff

Is knowledgeable of and employs employment standards and best practices in HR management

Ensures that staff manage programs effectively

Sets high standards of quality in program management through effective staffing, professional support and oversight

 

Community Service & Program Development

Works to ensure community needs are met; providing relevant information on community trends, demographics, services, resources and service needs

Seeks out and recommends new programs  and the modification or discontinuance to  current ones as appropriate

Ensures that appropriate systems exist to facilitate day to day operations in the area of programs, resource acquisition, training, public relations and administration

Actively encourage community participation in OCA activities and programs

Monitor community needs and changes in the Oaklands neighbourhood that may affect the demand for and delivery of OCA programs, services and events

 

Community & External Relations

Oversees the development and implementation of OCA communications strategies

Receives all client complaints, concerns and suggestions with respect, and responds in the most timely and appropriate manner dictated by the circumstances

 

Hours of Work:  This is a regular full-time position, working 37.5 hours per week, Monday - Friday.  Evening and weekend work will occasionally be required to attend Board of Director meetings, Oaklands community events and other activities associated with the responsibilities of this position.

 

Compensation:  Annual salary will be competitive and commensurate with the experience of the successful applicant.  This position offers a benefits package including MSP, extended health and dental, life insurance and OCA discounts.

 

Minimum Qualifications

Education

A Bachelors degree from an accredited college or university or equivalent combination of relevant education, training and experience (e.g. fostering community development, financial management, administration), in a field related to the organizations’ mission and services

 

Experience

Five or more years of lead management experience in the community service and or not-for-profit sector 

Demonstrated ability in all aspects of financial management

Demonstrated competence in supervision of both paid and volunteer staff

Demonstrated ability to motivate staff to attain a high level of commitment and enthusiasm for the positions for which they have been hired

Experience in initiating, planning, implementing and evaluating programs and services

Excellent written communication skills, including expertise in proposal writing

Excellent interpersonal skills and the ability to communicate effectively with public officials, funders, business leaders, the media and members of the general public

Outstanding verbal presentation skills

Understanding of volunteerism for capacity building

Valid First Aid and CPR certificate

Clean criminal record

 

Preferred Qualifications

At least 3-5 years' experience in leading a community based non-profit agency

Proven ability in revenue generation and fundraising

 

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit, in one PDF document, your cover letter and resume to .
The document should be labelled as such: yourfirstname_yourlastname.pdf
Application Deadline: November 26th, 2017 at midnight.
We thank all applicants; only short-listed candidates will be contacted.
OCA is committed to being a leader in supporting and valuing the diversity of the people and community
we serve. As such, OCA is an equal opportunity employer.
Contact Details:
OCA Board of Directors
Oaklands Community Association
#1-2827 Belmont Ave.
Victoria, BC, V8V1R5

Tel: 2503709101
Fax: 2503709102
E-mail:
www:   www.oaklandscommunitycentre.com/


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