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Job Details

Job Number:  40243
Payroll Administration
Job Posted: Thursday, 7 December 2017
Closing Date: Tuesday, 12 December 2017
(70 days ago)
Edmonton Mennonite Centre
Region: Edmonton area Type: Part time
Location: Edmonton Salary: (not entered)


Payroll Administration


General Administration


Full time 0.8 FTE ( 30 hrs/week)

Start Date

As soon as possible


Band ‘B1’ $45,025.00 per annum

Length of Contract

1 Year Maternity Leave coverage


Extended Health Benefits

Reports to

Manager, Accounting

Probation Period

3 months







Edmonton Mennonite Centre for Newcomers (EMCN) has been active in Edmonton since 1981 and works with individuals of all ages and families coming to Edmonton from every part of the world. The majority of those people are sponsored refugees, landed immigrants who have been in Canada five years or less but also included are people who have become citizens, refugee claimants and visitors. In a year, we serve individuals and families from more than 100 places of origin.   Services are available in both official languages and in about 30 other languages.


Summary of Position:

The successful candidate would be responsible for the payroll functions. The maintenance of accurate records and control reports along with enforcing the accounting policies, procedures and controls set forth by EMCN. This position may be expanded in the future to a full time position with other reporting responsibilities.


To the successful individual, we offer learning and development opportunities and a competitive compensation package including salary and benefit plan.


Specific Accountabilities:

  • Review new employee information to ensure accurate completion, process security clearances and input new staff to payroll system.
  • Ensure that employees have a clear understanding of Great West Life’s Group Benefit Plan and the importance of enrolling in the plan in a timely manner.
  • Maintenance of employee records including address and status changes. 
  • Handle employee questions and concerns regarding payroll, benefits, employment verification, vacation, etc.
  • Responsible for the employee benefit enrolments, changes to coverage, and termination of benefit coverage.
  • Input hours and complete payroll on a semi-monthly basis by using ADP-WorkforceNow payroll system and Excel worksheet.
  • Assist in the preparation of the T4, T4 summary, etc. process on an annual basis, up to and including reconciliation.
  • Assist in preparation of WCB year-end reports (on an annual basis).
  • Tracking employee absences including but not limited to health and personal days, and vacation in ADP.
  • Consult with managers regarding payroll concerns, research and process adjustments as required.
  • Distribute pay stubs for employees not receiving electronic pay stubs, to applicable departmental contacts in a timely manner.
  • Prepare report for Receiver General including the breakdown of statutory deductions.
  • Reconcile benefits programs to the General Ledger.
  • Submit monthly RRSP and TFSA contribution amounts to Manulife.
  • Maintain and prepare payroll reports (showing employee cost breakdown per program).
  • Take initiative where appropriate and follow through on all projects on a timely manner.
  • Set priorities, develop a work schedule and monitor progress towards goals, and track details, data, information and activities.
  • Update payroll knowledge by participating in educational opportunities.



Skill and Abilities:

  • Dynamic individual with strong time management, interpersonal, problem solving and communication skills.
  • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance accounting team effectiveness.
  • Establish and promote a “can do” operational philosophy that is both proactive and responsive.
  • Proven ability to operate successfully in a demanding environment, demonstrable track record of high performance.
  • Assess situations to identify causes, gather and process relevant information, generate possible solutions, and make clear decisions which are timely and in the best interests of the organization.
  • Take initiative where appropriate and follow through on all projects in a timely manner.
  • High level of accuracy and attention to detail, team player with ability to prioritize effectively.
  • Set priorities, develop a work schedule and monitor progress towards goals, and track details, data, information and activities.
  • Understand ethical behavior and business practices and ensures own behavior and the behavior of others are consistent with these standards and aligns with the values of the organization.
  • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. Excellent written and verbal communication skills in English.
  • High level of accuracy and attention to detail, ability to multi-task and work in a not for profit environment.
  • Working knowledge of internal controls.
  • Ability to practice discretion and utmost confidentiality.
  • Professional appearance and demeanor.
  • Demonstrate cultural sensitivity and have a strong commitment to providing quality service in a not for profit multicultural environment.


Experience and Qualifications:

  • Degree/diploma or enrolled in Accounting, Finance or Business programs.
  • experience working with Sage an asset
  • Must have experience reconciling G/L to SAGE.
  • Experience working in a not for profit environment would be considered an asset.
  • Proficiency in Microsoft Office software, Excel, Word and Outlook (internet and email).
  • Thorough knowledge of applicable payroll/ general ledger systems and procedures.
  • Any equivalent combination of education and experience sufficient to perform these job duties will be considered. Please submit your complete resume along with a cover letter to:Edmonton Mennonite Centre for Newcomers We thank all applicants, however only those selected for an interview will be contacted. Resume without a cover letter will be deemed as an incomplete application and will not be accepted. *By applying you may be considered for other positions commensurate to your qualifications and experience within the Agency.
  • We are an equal opportunity employer and are committed to increasing diversity in our workforce and inclusion in our organizational practices. We encourage candidates of all backgrounds and experiences to apply.
  • Deadline for submission is Tuesday 12th December 2017 at 4:30pm MST.
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Contact Details:
Edmonton Mennonite Centre
11713 82 street
Edmonton, AB, T5B 2V9

Tel: 7804247736
Fax: 7804247736

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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