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Job Number:  40710
Administrative Executive
Job Posted: Friday, 29 December 2017
Closing Date: Monday, 15 January 2018
(5 days ago)
Progressive Intercultural Community Services Society
Region: Vancouver & Lower Mainland Type: Part time
Location: Surrey Salary: (not entered)

 Job Summary: PICS Employment for Youth through Social Innovation Program will deliver five intakes of Group-based Employability Skills (6 weeks) followed by Work Experience (16 weeks) in a Social Enterprise to 50 youth over a two-year period.  The Administrative Executive will provide support to Program staff in the delivery of the project and assist participants in their job search. 

 

Duties and Responsibilities:

  • Assist in the day to day delivery of the project, including coordinating workshops, speakers, and training curriculum for participants
  • Type, edit, correct and make changes to all job search documents for clients and update these in the client files
  • Make photocopies of classroom handouts, forms, and client documents as needed
  • Maintain general office area and equipment as well as classroom/client area
  • Maintain filing systems; set up, maintain and update files and related documents for the participants on a regular basis
  • Compile statistics and prepare project participation and follow up reports
  • Make follow-up telephone calls to confirm participation of clients and employment status of clients
  • Create, update and maintain an inventory of flyers, brochures, and posters etc.
  • Monitor and keep inventory of supplies and materials - prepare supply orders for the program and obtain approval
  • Assist in organizing PICS Mega Job Fairs
  • Assist in the Resource Centre to support participants in continuing to research employers and job opportunities
  • Update the Job Leads boards in the Resource Centre
  • Provide Internet and email orientation to clients to enable them to access job leads and apply online over the Internet
  • Design and create artwork for promotional materials and advertisements
  • Update information on PICS website and social media to promote the project
  • Participate in program promotional activities conducted jointly by Program staff
  • Assist in tracking funding and budget allocations
  • Monitor and track the attendance of participants during the project
  • Prepare invoicing for remittance to the Social Enterprise
  • Perform other job-related duties as assigned from time to time

Basic Job Requirements:

  • A minimum of 2 years of experience in providing admin support to job search programs for youth or immigrants; completion of a Diploma or Certificate in Business/ Social Work or a related discipline; or the equivalent of education, training, experience, and certification.
  • Excellent administrative and organizational skills.
  • Excellent verbal and written communication skills in English.
  • Fluency in a second language (Punjabi, Hindi or Urdu) is desirable.
  • Proficient in the use of the Microsoft Office Suite.
  • Proficient in use of Social media as a marketing and promotional tool
  • Excellent Graphic design skills preferred; knowledge of Photoshop and Publisher is desirable.
  • Experience in designing marketing materials including online, print, radio and TV.
  • Reliable vehicle insured for business use with $2 million liability and clean drivers abstract.
  • Clean Criminal Record Check (Vulnerable Sector).
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Contact Details:
PICS HR Department
Progressive Intercultural Community Services Society
205 - 12725 80 Avenue
Surrey, BC, V3W 3A6


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