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Job Details

Job Number:  40710
Administrative Executive
Job Posted: Friday, 29 December 2017
Closing Date: Monday, 15 January 2018
(5 days ago)
Progressive Intercultural Community Services Society
Region: Vancouver & Lower Mainland Type: Part time
Location: Surrey Salary: (not entered)

 Job Summary: PICS Employment for Youth through Social Innovation Program will deliver five intakes of Group-based Employability Skills (6 weeks) followed by Work Experience (16 weeks) in a Social Enterprise to 50 youth over a two-year period.  The Administrative Executive will provide support to Program staff in the delivery of the project and assist participants in their job search. 


Duties and Responsibilities:

  • Assist in the day to day delivery of the project, including coordinating workshops, speakers, and training curriculum for participants
  • Type, edit, correct and make changes to all job search documents for clients and update these in the client files
  • Make photocopies of classroom handouts, forms, and client documents as needed
  • Maintain general office area and equipment as well as classroom/client area
  • Maintain filing systems; set up, maintain and update files and related documents for the participants on a regular basis
  • Compile statistics and prepare project participation and follow up reports
  • Make follow-up telephone calls to confirm participation of clients and employment status of clients
  • Create, update and maintain an inventory of flyers, brochures, and posters etc.
  • Monitor and keep inventory of supplies and materials - prepare supply orders for the program and obtain approval
  • Assist in organizing PICS Mega Job Fairs
  • Assist in the Resource Centre to support participants in continuing to research employers and job opportunities
  • Update the Job Leads boards in the Resource Centre
  • Provide Internet and email orientation to clients to enable them to access job leads and apply online over the Internet
  • Design and create artwork for promotional materials and advertisements
  • Update information on PICS website and social media to promote the project
  • Participate in program promotional activities conducted jointly by Program staff
  • Assist in tracking funding and budget allocations
  • Monitor and track the attendance of participants during the project
  • Prepare invoicing for remittance to the Social Enterprise
  • Perform other job-related duties as assigned from time to time

Basic Job Requirements:

  • A minimum of 2 years of experience in providing admin support to job search programs for youth or immigrants; completion of a Diploma or Certificate in Business/ Social Work or a related discipline; or the equivalent of education, training, experience, and certification.
  • Excellent administrative and organizational skills.
  • Excellent verbal and written communication skills in English.
  • Fluency in a second language (Punjabi, Hindi or Urdu) is desirable.
  • Proficient in the use of the Microsoft Office Suite.
  • Proficient in use of Social media as a marketing and promotional tool
  • Excellent Graphic design skills preferred; knowledge of Photoshop and Publisher is desirable.
  • Experience in designing marketing materials including online, print, radio and TV.
  • Reliable vehicle insured for business use with $2 million liability and clean drivers abstract.
  • Clean Criminal Record Check (Vulnerable Sector).
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Contact Details:
PICS HR Department
Progressive Intercultural Community Services Society
205 - 12725 80 Avenue
Surrey, BC, V3W 3A6

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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