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Job Details

Job Number:  40916
Evening Administrative Assistant
Job Posted: Monday, 8 January 2018
Closing Date: Monday, 15 January 2018
(63 days ago)
Edmonton Mennonite Centre
Region: Edmonton area Type: Full time
Location: Edmonton Salary: (not entered)







Evening Administrative Assistant


LINC Eastwood Program


1.0 FTE (37.5 hours/week)


Band ‘B1’ $45,025 .00 per annum

Length of Contract

March 31, 2018 (with possibility of extension)

Probation Period

3 months

Reports to

Coordinator, Language Services




Edmonton Mennonite Centre for Newcomers (EMCN) has been active in Edmonton since 1981 and works with individuals of all ages and families coming to Edmonton from every part of the world. The majority of those people are sponsored refugees, landed immigrants who have been in Canada five years or less but also included are people who have become citizens, refugee claimants and visitors. In a year, we serve individuals and families from more than 100 places of origin.   Services are available in both official languages and in about 30 other languages.


Summary of Position:

As part of the Language Services administrative support team, the Evening Administrative Assistant registers students, maintains files, enters data, and welcomes newcomers to our evening program.


  • Oversee client intake and registration; communicate with the Administrative team regarding any questions or information that needs to be shared
  • Maintain Evening Waiting list and work with Evening teachers to ensure timely placement of students in classes       
  • Input LINC statistical data using iCARE and other reporting systems; reminding staff of deadlines as needed
  • Prepare attendance sheets to facilitate mail merge using Excel
  • Administer student email accounts
  • Keep record of students’ LINC hours in co-operation with the LINC Administrative Assistant
  • Disseminate information to ESL evening staff as necessary.
  • Open and close the ESL department each evening; be vigilant regarding security of students and staff during evening hours, ensuring all doors are locked and secure
  • Other general office duties including typing, answering the telephone, photocopying and filing as required.
  • Support Administrative Assistant to organize all information, files, binders, etc. in the front office
  • Communicate regularly with supervisor
  • Prepare LINC Certificates
  • Become knowledgeable of other EMCN programs and services
  • Carry out other duties agreed upon in consultation with the LINC Coordinator



  • Relevant Diploma or Certificate in Office Administration
  • Clerical and computer skills including strong proficiency in word processing, database, Publisher, internet, email
  • Highly skilled in Excel 2013
  • Comfortable working in a cross-cultural environment; respectful of individual and cultural differences
  • Excellent oral and written communication skills
  • High degree of initiative and ability to work with minimum supervision
  • Security Clearance conducted by the Edmonton Policy Service
  • Previous administrative experience (1 year minimum)



Application submission details:

Please submit your complete resume along with a cover letter to:


Edmonton Mennonite Centre for Newcomers

11713-82 Street, Edmonton, AB. T5B 2V9


Deadline for submission is Monday, January 15, 2018 at 4:30 P.M.

We thank all applicants, however only those selected for an interview will be contacted. Resume without a cover letter will be deemed as an incomplete application and will not be accepted.

We are an equal opportunity employer and are committed to increasing diversity in our workforce and inclusion in our organizational practices. We encourage candidates of all backgrounds and experiences to apply.

*By applying you may be considered for other positions commensurate to your qualifications and experience within the Agency.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit your complete resume along with a cover letter to:

Contact Details:
Edmonton Mennonite Centre
11713 82 street
Edmonton, AB, T5B 2V9

Tel: 7804247736
Fax: 7804247736

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