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Job Details

Job Number:  40964
Facilities Coordinator
Job Posted: Tuesday, 9 January 2018
Closing Date: Sunday, 21 January 2018
(55 days ago)
Federation of Canadian Municipalities
Region: Ottawa area Type: Part time
Location: Ottawa Salary: $27.86/hr - $35.05/hr

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.



Department:               Corporate Services

Classification:           Level 3

Language:                  English, with French considered an asset

Status:                        Permanent, 3 days a week



The Federation of Canadian Municipalities (FCM) has been the national voice of municipal government since 1901. With almost 2,000 members, FCM represents the interests of municipalities on policy and program matters that fall within federal jurisdiction. Members include Canada's largest cities, small urban and rural communities, and 18 provincial and territorial municipal associations. FCM’s offices are located in downtown Ottawa, housing approximately 190 staff.


Major Purpose:

Reporting to the Facilities manager, the Facilities Coordinator is primarily responsible for supporting the overall comfort, cleanliness, and customer experience for FCM staff and visitors at FCM owned and leased properties located in Ottawa (ByWard market). The incumbent in this position will also have overall responsibility for day-to-day operations, liaising with contractors, coordinating maintenance activities, purchasing supplies, and responding to facility service requests from internal stakeholders.


Key Responsibilities:

  • Responds to daily service desk requests in a timely manner. Service requests cover a wide variety of activities including inventory replenishment, changing light bulbs, temperature adjustments, and any other maintenance request that may arise.
  • Mail processing and distribution;
  • Monitors office supplies and amenities and replenishes, as required;
  • Ensures that FCM’s servicing vendors are meeting contractual obligations and that work is being performed to a high standard;
  • Performs internal office moves and new employee desk set ups;
  • Coordinates and monitors the recycling program;
  • Contacts and coordinates with vendors for maintenance and repairs;
  • Supports the Facilities Manager with maintaining the security access control system;
  • Monitors temperature adjustments from the Building Automation System (BAS);
  • Assists the Facilities Manager in all aspects of project implementation, as needed;
  • Serves as the main facilities contact when Facilities Manager is not available;
  • Other duties as assigned by the Facilities Manager.

Knowledge and Experience:

  • High school diploma;
  • 3 – 5 years of experience in a maintenance and/or facilities capacity;
  • Knowledge of contracting and procurement of facility related services;
  • Strong in-depth knowledge of facilities best practices and processes;
  • Some technical knowledge of skilled trades environment would be considered an asset;
  • Experience in facilities renovation and construction would be considered an asset;
  • Completion of or actively working towards a facilities management certification would be considered an asset;
  • Ability to prioritize workload, work independently using initiative and judgment, adapt to changing priorities, manage multiple tasks, demonstrate attention to detail in a fast-paced environment;
  • Strong organizational, written and oral communications skills.


  • The ability to work in both official languages (English and French) is preferred.



The benefits to joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); offices located in the ByWard Market, FCM’s commitment to employee development and a competitive range of employee benefits and services.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca.

Visit the careers section of our website to apply. Deadline for applications is January 21, 2018.

We thank all candidates for their interest; however we will only contact those selected for an interview. All the applications will be kept on file for six months following the hiring.
Contact Details:
Human Resources
Federation of Canadian Municipalities
24 Clarence Street
Ottawa, ON, K1N 5P3
www:   www.fcm.ca

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