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Job Details

Job Number:  41034
Philanthropy Assistant, Leadership Annual Giving
Job Posted: Friday, 12 January 2018
Closing Date: Thursday, 25 January 2018
(53 days ago)
BC Children's Hospital Foundation
Region: Vancouver & Lower Mainland Type: Full time
Location: Vancouver Salary: (not entered)


BC Children’s Hospital is one of the most recognized and highly regarded institutions in the province and has been rated the top brand in BC through research conducted by Insights West.


BC Children’s Hospital Foundation serves to support the tremendous efforts of the Hospital – its amazing medical care and outstanding research.


Our vision is ambitious: Every child is healthy and able to fulfill their hopes and dreams. Our mission: Be a catalyst for transformative child health through excellence in philanthropy, collaboration and advocacy. The Foundation is looking for people who share our passion to better the lives of children and their families and join us in our quest and successfully advance our vision and mission.



We are seeking an energetic and experienced fundraising administrative professional to join Leadership Annual Giving team. The Philanthropy Assistant requires excellent interpersonal skills, a keen eye to detail and a passion for building and maintaining working relationships and meeting team objectives.


Reporting to the Philanthropy Officer, Leadership Annual Giving, this role is responsible for key activities that contribute to the growth of the Children’s Circle of Care (CCC).  The Assistant will be responsible for all mailings associated with the programs, particularly in implementing timely and segmented renewals and list reviews.  The Assistant will also work collaboratively with other teams to deliver impeccable donor stewardship to leadership annual giving donors.


More specifically, the Assistant is responsible for:


  • Donor Stewardship – Draft general correspondence and ensure timely and appropriate acknowledgment of all leadership annual giving donors.  Maintain all donor lists associated with CCC.  Working collaboratively with other Foundation teams, particularly the Events and Donor Relations teams, to fulfill the CCC stewardship benefits, including taking an active role in organizing events, producing stewardship reports, and coordinating special solicitation and upgrade mailings.


  • Program and Administrative Support – Coordinate a wide range of mailings and ensure the accuracy of lists.  Assist Officer in preparing for Committee meetings.  Record and distribute meeting minutes.  Respond to donor requests and inquiries in a professional and timely manner. Process and record CCC gifts. Reconcile monthly expenses and manage the program budget.  Assist in preparing the Officer for donor meetings, including assembling solicitation materials and requesting research information.


  • Donor Communication – In collaboration with other Primary Teams, develop and manage content for a variety of publications, including the Foundation’s Annual Report, e-newsletters, SHINE magazine, and event programs.  Maintain and update CCC’s online presence on the Foundation’s website and initiate social media opportunities as appropriate.


  • Data Management – Ensure consistent and accurate updating of donor constituent records.  Develop donor administration best practices for using the database.


  • Renewal Program – Organize and implement timely and compelling renewals to CCC donors. Identify donors that require personalized correspondence or face-to-face renewals.  In consultation with the Officer, develop materials for renewal packages. 



As the successful candidate, you have a diploma or post-secondary degree in a related field (e.g., business, fundraising, and administration) and three years of administration experience, with a minimum of two years’ experience in a fundraising environment or the equivalent combination of related skills and experience. In addition to the qualifications, our ideal candidate has:


  • Highly developed communication skills, with an ability to draft, proof, and edit a range of written materials
  • Experience organizing events
  • Proficiency using Microsoft Office applications (Word, Excel, Outlook and PowerPoint)
  • Raiser’s Edge 7 or other database experience is an asset
  • Experience in a not-for-profit environment is preferred
  • Ability to efficiently organize and manage a diverse range of assignments while meeting multiple deadlines, along with thorough attention to all details and consistent with follow through
  • Proven ability to build strong internal and external relationships, provide superior customer service and work collaboratively at all levels.
  • Resourcefulness and independence, while remaining comfortable working within the framework of a collaborative, team-oriented environment
  • Ability to handle sensitive and confidential information appropriately and with discretion
  • A flexible schedule with allows for multiple after-hours events and meetings
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
BCCHF’s employees have helped to create a work environment in which there is laughter, passion and
pride. It is a place where people are respected, appreciated and recognized for their individual and team
efforts. We see our employees as our most valuable resource, and we work hard to ensure that
employees continue to work in a collaborative and positive environment. As a result, we are proud to
state that we have been recognized as one of BC’s Top Employers for eight years in a row!
In addition to a nine-day fortnight and a commitment to professional development, we offer a dynamic
team environment and a comprehensive compensation package including benefits.
Does this sound exciting? Come join our team and help make miracles happen! Apply online at
www.bcchf.ca/careers by January 25, 2018.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Contact Details:
BC Children's Hospital Foundation
938 West 28th Ave
Vancouver, BC, V5Z 4H4
www:   www.bcchf.ca/careers

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