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Job Details

Job Number:  41447
Job Posted: Sunday, 28 January 2018
Closing Date: Thursday, 15 February 2018
(6 days ago)
Hastings Community Association
Region: Vancouver & Lower Mainland Type: Contract - Part time
Location: Vancouver Salary: $ 25 - $ 32 per hour


(Contracted Position)


Hastings Community Association (“The Association”)

3096 East Hastings Street

Vancouver, B.C.  V5K 1W2


Background of Association


Since 1934, Hastings Community Association has been serving the Hastings Sunrise Community, providing recreational and leisure activities for local residents, HCA, a non-profit charitable society, is run by a volunteer board who work jointly with the Vancouver Board of Parks and Recreation to bring affordable programming to the Hastings Community Centre and to respond to the needs of our local community. 


The Association has an annual budget of $1.5 M, a staff team of 25-30  people and a bi-weekly payroll.  The Bookkeeper will be directly supervised by the Child Care and Association Manager and the Treasurer/Finance Committee.


Services and Responsibilities

  • Process weekly cash deposits, credit card, cheques and payables
  • Process monthly financial reports including monthly journal entries and bank reconciliations. This is to be provided to the Community Recreation Supervisor, the Association Manager and the Treasurer in a timely manner
  • Process accurate and appropriate payments to GST, Translink and WCB.
  • Work as required with the auditor to process financial adjustments at yearend audit
  • Oversee reconciliations of receivables and payables
  • Maintain financially related filing system
  • Provide information and advice to treasurer on bookkeeping systems as well as provide consultation on issues and systems when required
  • Provide budget information to staff and Board as required
  • Report to and attend Finance Committee meetings when requested
  • Deposit money to the banks
  • Have access to a vehicle


  • Set up and administer the biweekly payroll system
  • Prepare and process payroll via QuickBooks Desktop
  • Ensure Rates of Pay, CPP, EI, Tax, Holiday Pay, & Union Dues are properly calculated
  • Update and maintain the contract payroll
  • Complete and submit ROEs as they are requested
  • Calculate and submit monthly Canada Revenue remittances from paycheques
  • Prepare and issue T4 forms annually


  • Ability to provide accurate and timely reporting of HCA finances
  • Knowledge of bookkeeping and accounting practices
  • Knowledge of not-for-profit organizations would be an asset
  • Proficient with MS Office Suite (especially MS Excel)
  • Working knowledge of Quick Books Accounting Software is required

Other related duties as required by the HCA


All bookkeeping and financial records for the Association must be kept at the Hastings Community Centre.  Records must be kept in an orderly fashion.  At the end of every audit, the bookkeeper will ensure that records for that year will be boxed and stored.


Additional Services


If the Association wishes additional services not included in the Basic Services of this Agreement the bookkeeper will be provided by the Association with a letter setting out the extent of Additional Services required.  The bookkeeper shall respond by letter, and if prepared to undertake the Additional Services shall set out in detail the method and extent of compensation.  No work on such Additional Services shall be undertaken until the Association gives approval in writing.


Hours of Work/Rate of Pay


The contracted bookkeeper position is a 24 hour a week position, rate of pay will commensurate with experience.


Start Date


The start date of this position is March 1, 2018


Please apply with cover letter and resume to the Childcare and Association Manager of the Hastings Community Association, Janice Manfron,   by February 15, 2018.



How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Send applications in PDF format only via email
Contact Details:
Janice Manfron
Hastings Community Association
3096 East Hastings St
Vancouver, BC, V5K 2A3

www:   www.hastingscc.ca

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