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Job Number:  41686
Strategic Grantmaking Coordinator
Job Posted: Tuesday, 6 February 2018
Closing Date: Friday, 23 February 2018
(87 days ago)
Tides Canada Foundation
Region: Vancouver & Lower Mainland, Toronto Metro area Type: Contract - Full time
Location: Vancouver or Toronto Salary: (not entered)

Strategic Grantmaking Coordinator

Twelve-month fixed Term, Full-Time

Vancouver or Toronto Office

To start asap


Tides Canada is dedicated to a healthy environment, social equity,

and economic prosperity for all Canadians.

The Opportunity

Are you an experienced administrative professional dedicated to being the right hand of a team? Are you passionate about the environment and a just Canadian society? Do you enjoy supporting others to foster success? If so, this position at Tides Canada is for you.


Tides Canada is seeking to fill a position that provides key support to our grant making programs with particular emphasis on our partnership with Indigenous communities.



About Tides Canada


From Canada’s big cities to its remote land, waters, and rural communities, Tides Canada provides uncommon solutions for the common good. Our mission is to help Canadians secure a healthy environment in ways that promote social equity and economic prosperity.


As a national charity, Tides Canada recognizes the complex environmental and social problems that we face in Canada today. That’s why we provide strategy, expertise, and tools to ensure changemakers can get from vision to impact. We partner with a growing movement of philanthropists, foundations, businesses, and governments to accelerate and amplify positive change.


From our shared platform, which enables a community of projects to share important administrative resources so more time and money goes towards impact, to our in-house strategic programs that deliver sophisticated Grantmaking strategies in partnership with donors and local communities—Tides Canada is the partner for change. Join us in building a better Canada.



The Position


During this twelve-month fixed term role, the Strategic Grantmaking Coordinator will work with the Strategic Programs Senior Associate to provide a high-level of ongoing support for our grant making programs with particular emphasis on our partnerships with Indigenous communities. 



Primary Responsibilities: Support Grantmaking Programs


  • Liaise with and support grantees to ensure that proposal invitations and financial documents are received and filed in a timely manner and reviewed to meet the needs of work plans, budgets and guidelines
  • Respond to enquiries from applicants and grantees and, in conjunction with Program Leads, coach grantees on proposal preparation to maximize odds of successful funding
  • Collect, review and file grantee reporting
  • Support annual exit interviews with grantees
  • Coordinate timely and accurate docket management by independently judging the support needs of grantees and Strategic Programs staff
  • Support Program Leads in their accountabilities to funders, including implementation of grants (where appropriate), document management, track and manage work plans and external reporting
  • Offer guidance and information on internal systems to grantees to better serve our grantees and advance philanthropic strategies
  • Provide insight for grantees into the various criteria for specific funds, including proposals, reporting, and evaluation for each diverse program
  • Support internal systems design and implementation, including design, implementation and management of the of the Strategic Programs Grantee Portal


Secondary Responsibilities: Support Strategic Programs Team


  • Conduct research regarding Grantmaking strategies for priority issues and regions
  • Create and format maps and reports based on external research and information received from grantees
  • Become acquainted with the regional and issue-based context of the Strategic Grantmaking programs that Tides Canada is implementing
  • Support convenings of grantees, funders and regional partners both including venue research, set-up and catering; support participant logistics and ensure that all related invoices and associated participant expenses are paid in a timely manner
  • Collaborating with contract staff, finance and development officers, senior managers, as well as the Pacific Senior Events Coordinator.
  • Schedule internal team meetings and some external meetings and phone calls
  • Prepare agendas and take notes for team meetings
  • Support Program Leads in convening funder collaboratives by phone and in person
  • Assist in the evaluation of programs
  • Participate in all aspects of team work flow, including project management, shared accountability for budget management, and outcomes for mission
  • Establish processes and guidelines for to establish shared understanding of effective teamwork





  • A bachelor's degree required, preferably in Environmental or Social Science or related discipline
  • 1-2 years’ experience using a grants or donation management database
  • 1-2 years’ administrative experience in a Foundation or NGO
  • Prior experience or training in reviewing financial documents preferred
  • Prior experience in project or program management or evaluation preferred
  • A desire to learn and a curiosity around the subject matter of the portfolios we manage and lead



Staff Benefits:  Our competitive benefits package includes health and dental insurance, an Employee Assistance Program, transit reimbursement, RRSP contribution, committed colleagues, a culture of innovation, and the sense of accomplishment that comes from helping to create a more just and sustainable world.



How to Apply:  Together with your resume, please forward a cover letter which includes your responses to the following questions:


  1. What interests you most about this position? How did you hear about it?
  2. Why are you looking for a change?
  3. Briefly tell us how your skills and experiences are a good fit for this position.
  4. Tell us what key skill you have that makes you a strong administrator
  5. We have a budget range for this position, dependent on experience, that is competitive for the non-profit sector; to ensure a mutual best fit, please advise us of your minimum salary expectations.
  6. Please indicate which location you are applying for.


 Thank you.



Please send your resume and the cover letter with your responses to the above questions to

by February 23, 2018. Thank you.



Tides Canada is strongly committed to creating a diverse workplace environment and

we welcome and encourage applications from the communities we serve.

We are proud to be an equal opportunity employer.


Tides Canada will provide accommodation during all steps of the hiring process, upon request, to applicants with disabilities. Please advise us if you need any accommodation.




Our sincere appreciation to all those expressing interest in the position, however,

only those applicants invited for an interview will be contacted.  Thank you for your interest!


No phone calls or recruiters please

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please see Job Description
Contact Details:

www:   tidescanada.org/

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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