(not logged in)

Hide nav pane
books & more

Job Details

Job Number:  41769
Festival Manager
Job Posted: Thursday, 8 February 2018
Closing Date: Friday, 2 March 2018
(84 days ago)
Vancouver Queer Film Festival, Out On Screen
Region: Vancouver & Lower Mainland Type: Contract - Full time
Location: Vancouver Salary: on $42,000 per year full time, prorated to time worked and partial year of service

About Out On Screen


Celebrating its 30th Anniversary in 2018, the Vancouver Out On Screen Film & Video Society is a registered charity and professional queer arts organization dedicated to celebrating queer lives through film, education and dialogue. Our vision is of a society where gender and sexual diversity are fully embraced. Our team is passionate about making a difference in our communities and we strive to create a culture that is in line with the values of the communities we serve.


Currently we deliver on our mission with two core programs:


  • The annual Vancouver Queer Film Festival is the largest queer arts event in Western Canada, showcasing cutting-edge films from around the world and hosting panels, forums, parties and more.
  • Out in Schools is a unique education program that brings film-based anti-bullying workshops to high schools across BC. In 2016, Out in Schools was recognized with a City of Vancouver Award of Excellence for Diversity and Inclusion.


The LGBT2Q+ and allied communities are at the center of everything we do. We are a part of, and do our best to serve, our big diverse queer family in BC. This means that we hold each other and every member of our community with the highest regard and compassion, and practice our values to the best of our ability.


About the Position

The Festival Manager occupies a key role during the lead up to and the Festival itself. They are responsible for ensuring appropriate overall project management of the Festival, training and coaching where needed for new staff, and supporting all staff in the fulfillment of their duties as the need arises. 


The position is located in our office in Downtown Vancouver - the Festival Manager is a management role in our team that is responsible for ensuring the 2017 Festival is a success from a staff transition and community experience perspective.


Located in our office in Downtown Vancouver, on unceded Coast Salish Territories – the Festival Manager is a part-time contract position. The salary for this position is based on $42,000 per year full time, prorated to time worked and partial year of service. Out On Screen is a certified Living Wage Employer.



The Festival Manager reports to the Executive Director and works collaboratively with the Artistic Directors and Operations and HR Coordinator.


The Festival Manager supervises the Marketing and Distribution Coordinator and the Public Events Coordinator.




0.6 FTE - 3 days per week.



0.8 FTE - 4 days per week



1.0 FTE – 5 days per week, averaged over the term of the contract


Additional hours as approved by Supervisor.


Job Description


Overall, this role is to ensure that the Festival organizing and the Festival itself runs smoothly by having an experienced Manager on hand who can project manage the Festival, identify gaps, provide support to staff and volunteers.

  • Ensure detailed project plans for each Festival area are created and shared with the team. Ensure a Festival timeline and overall project plan are created and shared with all staff. You don’t need to create them yourself, just ensure they are created and accurately reflect our goals.
  • Organize and oversee Out On Screen’s 30th birthday party.
  • Be responsible for implementing Festival logistics, such as creation of staff schedule, averaging agreements, Festival timeline, staff kits, food and vans during festival.
  • Supervise the Marketing Coordinator and Public Events Coordinator, ensuring they are supported and have detailed project plans. Ensure the Festival is well promoted in Metro Vancouver, troubleshoot were necessary.
  • Assist with hiring and on boarding of festival staff where requested.
  • Provide training and mentoring to staff where necessary.
  • Organize and facilitate regular face to face meetings with Festival and all staff to ensure coordination and problem solving occurs.
  • Meet with festival staff regularly to ensure tasks are being completed.
  • Regularly communicate, through email blasts and in person meetings, with all staff for the purposes of ensuring proper communication with and amongst the team.
  • Provide oversight and direct support to the box office. Ensure the Operations Coordinator is fully trained on all matters related to box office.
  • Communicate box office sales regularly and lead on solutions for events and films that have weak sales.
  • Organize team development opportunities, such as Festie Fridays.
  • Support Artistic Directors and Operations Coordinator, including work planning, historical information, where files are located, and general support working through ideas, relationships and problems.
  • Report to the Executive Director on progress and any issues that require their assistance or direction.
  • Other duties as assigned.


You are

  • Experienced with working in various Festival capacities, with particular familiarity with the Vancouver Queer Film Festival
  • An event planner. You’ve organized individual events for 500 people
  • An organized and detail oriented person at heart that gets satisfaction from seeing a big project come together
  • An expert at project management, meaning you are effective at making, sharing, and tracking plans, and you know how to motivate others
  • A facilitator at heart. You know how to communicate clearly with others and can set up a collaborative work environment.
  • Committed to the values of creativity, courage, respect, intersectionality, and anti-oppression
  • Capable of understanding and negotiating the intricacies of relationships
  • Adaptive, resourceful, and forward-thinking; your colleagues can and do look to you for good ideas, solutions, and quick action
  • Clear and expressive in both written and verbal communication; able to demonstrate and model tact and discretion


It’s also nice if you are

  • A natural story-teller who embodies the values of our team and organization
  • Proficient with Microsoft Office / Windows Operating Systems
  • Involved in or committed to film or arts presentation and queer communities


Email cover letter and resume, in either PDF or Word format, to Please indicate “Festival Manager – YOUR NAME” in the subject line. Deadline to apply is Friday, March 2, 2018.


Out On Screen strives for meaningful employment from all communities and for our team to reflect the diversity of the communities we serve. Indigenous, people of colour, and people across the spectrums of gender, sexuality, age and abilities are encouraged to apply. We thank all candidates for applying, however, only those selected for an interview will be contacted.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Email cover letter and resume, in either PDF or Word format, to Please indicate “Festival Manager – YOUR NAME” in the subject line. Deadline to apply is Friday, March 2, 2018.
Contact Details:
Out On Screen
207 West Hastings St.
Suite 405
Vancouver, BC, V6B 1H7

Tel: (604) 844-1615
www:   outonscreen.com/team/job-opportunities/

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Home Skip to content Skip to navigation Contact us Access keys Hide Left Pane Find a job Post a job Find service provider