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Job Number:  41807
Human Resources Summer Student
Job Posted: Friday, 9 February 2018
Closing Date: Thursday, 22 February 2018
(87 days ago)
Canadian Mental Health Association - York Region
Region: York / Durham area Type: Contract - Full time
Location: York and South Simcoe Salary: (not entered)

Full-time, 35 hours per week, May require evenings


Compensation: $15.00 an hour for a maximum of 16 weeks from May through August 2018


Competition #: 201811


Our Mission:  As the nation-wide leader and champion for mental health, CMHA facilitates access to the resources people require to maintain and improve mental health and community integration, build resilience, and support recovery from mental illness.


Our Organizational Values:

  • Client and Family Centered – through partnership, accountability and action
  • Culturally Competent – to provide the best service and work experience
  • Innovation – to bring value to our community

Team Values:              Trust, Respect, Communication and Teamwork.


Hours of work:            35 hours per week. Flexible evening hours may be required.


Location:                     York and South Simcoe


Job Profile:


The Human Resources summer student will provide support to our not-for-profit organization that supports numerous local priorities including programs and services supporting disadvantaged community groups, people with mental illness and addictions, the LGBTQ2 community, individuals who stay in homeless shelters or who are precariously housed, individuals who are homeless or street involved, people needing better and quicker access to mental health services, persons with disabilities, children/youth with mental health issues, English-as-a-Second Language individuals, and immigrants and refugees.


The Human Resources Student will assist the Human Resources Department with implementing new software rollout to staff, volunteers and students related to new online training and Volunteer Management Software. The student will execute projects focused on foundational HR functions and organizational development; specifically, Information and Records Management. The student will support the HR department in the life cycle management of all Human Resources documentation in areas such as implementing record retention schedules on historic records series and assisting with the development of processes to manage electronic records. The student will assist with daily document control functionality and the ongoing implementation and maintenance of the information and records management system, following all legislation, policies, and procedures for retaining and destroying records. In addition, the student will provide support for the work of the Cultural Competency Community Outreach Teams.

Working under the supervision of the Volunteer Manager, the Human Resources Student will:

  • Support the implementation of a new web-based Volunteer Management Software System by assisting in the staff/volunteer training sessions, inputting and updating data, monitoring the performance appraisal and volunteer management software process and assisting in troubleshooting and editing of training materials.
  • Support the creation of a new scheduling portal for volunteers as well as the training of current and new volunteers on how to enter their hours into the new software system. Input data to create detailed volunteer profiles for each volunteer, including contact information, position, employer, language and skill information, notes, hour tracking and achievements (e.g. police check, awards, training).
  • Support the recruitment process by developing job postings for staff and volunteers, entering such information into the online recruitment tools, assessing candidates, preparing interview packages, participating in interviews, setting up candidates for required testing, assisting in offers of employment.
  • Learn about and support the onboarding process by setting up new hires for online training, monitoring the completion of trainings and entering training data into HRIS software.
  • Support the HR Department in implementing a more efficient records management system and the life cycle management of all Human Resources documentation.
  • Support the HR Department in regular administrative duties such as filing, monitoring and answering employee and volunteer inquiries/requests, creating documents and spreadsheets.
  • The student will have an opportunity to build their skills, knowledge, experience, and learn about Diversity, Inclusion, Equity and Human Rights.
  • We will provide development and networking opportunities and performance feedback.




The ideal applicant will be a student who is currently enrolled in University or College pursuing a degree or diploma in Human Resources Management and pursuing CHRP designation. Because of the responsibilities of this position, preference will be given to students who have:

  • Minimum 2-3 years’ work experience
  • Understand and have some knowledge of all relevant legislation and regulations (i.e. Employment Standards, Labor Relations, Human Rights, etc.)
  • Strong analytical, problem-solving, research and project/records management skills
  • Superior interpersonal, organizational, presentation, customer service and communication skills, both oral and written
  • Ability to manage own time effectively along with the ability to organize multiple priorities
  • Ability to work independently and in a team environment, demonstrate initiative and attention to detail
  • Demonstrated ability to make decisions according to established policies and procedures
  • Ability to manage and secure confidential/sensitive/controversial information, and to exercise, demonstrate and apply discretion, tact, sound judgment when handling such information and when dealing with sensitive situations
  • Computer proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Publisher, Access), Adobe, experience with HRIS is an asset
  • A second language (Cantonese, Farsi, Italian, Korean, Mandarin, Punjabi, Russian, Tamil, Urdu) reflecting the local community is an asset.
  • A valid Canadian driver’s license, a minimum $1,000,000 third party liability insurance
  • A satisfactory Vulnerable Sector Screening (Police Check)


To be eligible, applicants must be students who are:

  • Between 15 and 30 years of age at the start of the employment;
  • Have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year;
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act2; and,
  • Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.



This position reports to and is supervised by the Volunteer Manager.


Working Conditions: Office work, community settings



  1. In keeping with mental health reform, best practices, funding and direction this position may later require knowledge, skills, abilities and working conditions not noted here.
  2. Please note that this summer employment position is conditional upon receiving funding through the Canada Summer Jobs Program. Confirmation of funding will be known in May 2018.

Why work for CMHA York Region?


We are team committed to our vision of mentally healthy people in a healthy society. That means we respect that our clients are the experts in their recovery journey and our role is to provide support, resources and opportunities based on their hopes and dreams.  It means that we foster and encourage an entrepreneurial spirit to create, implement and sustain innovative, evidence based and transformational impact.  We seek out and build partnerships, collaborate and share knowledge to be the most culturally competent team and fully integrated service delivery partner.


Our team cares for each other.  We have our own team values of trust, respect, teamwork and communication.  We hold ourselves accountable and we celebrate our wins.  Because we risk, we learn and we take the opportunity and time to constantly improve our skills, the way we function as a team and ultimately deliver services.  


We are a team committed to mental health for all.  Join us and be part of providing great care in great communities!

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Application Procedures:

If you are interested in this opportunity, follow the link on this posting or visit our website. Complete the application form and submit cover letter and resume together as one (1) document / attachment in the Resume section, outlining how your experience matches our requirements, to the Human Resources Department quoting Competition # 201811.

CMHA, York Region Branch supports the recovery of people with mental illness and promotes diversity in the workplace. We welcome people with lived experience, women, aboriginal people, people with disabilities, and members of the LGBTQ, visible minority and immigrant communities to apply.

To request this posting in an alternate format or to request accommodation in the application process, email
Online: www.cmha-yr.on.ca, under CAREERS section
While we thank all candidates for their interest, only those selected for an interview will be contacted.
Contact Details:
Canadian Mental Health Association - York Region
1101 Nicholson Road Unit 5
Newmarket, ON, L3Y 9C3
Tel: 905-841-3977
www:   www.cmha-yr.on.ca

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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