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Job Details

Job Number:  42459
Program Coordinator
Job Posted: Tuesday, 6 March 2018
Closing Date: Sunday, 15 April 2018
(70 days ago)
Squamish Arts Council
Region: Vancouver Island & Coastal areas Type: Internship - paid
Location: Squamish Salary: $18/hr

Hours:                   30 Hours Weekly, Full-time Summer Student Position

Wage:                   $ 18/hr

Start Date:          May 14th, 2018*

End Date:             August 31st, 2018                             Posting Closes: April 15th, 2018 at 5PM


Must be flexible and willing to work some nights, weekends, and holidays.

This position will be responsible for developing, coordinating and implementing a variety of programs for the Squamish Arts Council. The Program Coordinator reports to the Board Chair and Board of Directors and is responsible for administering and delivering programs for youth, seniors, specialized populations and adults in the community. The Program Coordinator will consult organizations that represent these populations to determine their needs and develop programs in response to those needs.

Core projects of the Program Coordinator will be:

  • The development and management of the Youth at Art Engagement Program, Amped in the Park mentorship program, and adult and seniors-oriented art programming;
  • Administering and coordinating the Youth at Art Scholarship program;
  • Programming the roster of community activities at the Squamish Wind Festival;
  • Coordination of Arts Council's internal events and programs;
  • Development and presentation of one mentorship project that fits within the Arts Council’s mandate.


  • Develop programs that fit within the priorities and mandate of the Arts Council and manage the Arts Council’s core summer programs with focus on summer youth programs.
  • Logistical and organizational support of arts, culture and heritage programs and services sanctioned and/or hosted by the Squamish Arts Council.
  • Ensure effective and smooth program operations on a day-to-day basis.
  • Work collaboratively with program stakeholders who the Arts Council holds partnerships with and source new areas for collaboration to enhance program offerings.
  • Manage, train, and assist with recruitment of the program team that includes facilitators, volunteers, and support staff.
  • Manage program budgets and ensure programs stay on budget.


Key Tasks


  • All aspects in regards to planning, coordinating, and delivering Arts Council programs.
  • Coordinating registration process for program participants.
  • Plan and disseminate weekly program schedules for all activities.
  • Submit a Final Report detailing the summer’s progress/success, making any recommendations for next season and any other constructive comments.
  • Organize and monitor first aid supplies and other necessary program supplies.
  • Ensure completion of all relevant required forms and documentation related to program participant, staff, and/or volunteers. This will include creating, and adapting contracts and agreements.
  • Ensure that all program facilitators and staff have the required vulnerable sector and police information check completed.
  • Ensure confidential handling of client information.
  • Manage youth scholarship program and prepare their applications for Committee consideration.
  • Manage program budgets and keep records of finances to provide to bookkeeper.
  • Prepare weekly room set-up diagrams and communicate to contractor responsible for setting up rooms and preparing equipment prior to program start and ensure these set ups keep with standard fire code.


  • Develop a communications and marketing strategy for Arts Council summer programs.
  • Communicate with appropriate stakeholders and organizations and identify new opportunities for collaboration and program partnership.
  • Advertise programs and identify advertising opportunities and outlets with the program budget. Develop and/or source creative graphic design for advertising.
  • Distribute promotional materials for programs.
  • Develop and manage a social media content schedule around programs and create new engaging digital content. Create boosted social media posts for programs that are effective at reaching targeted audiences.
  • Capture images, video, and feedback about programs from participants, parents, and facilitators.
  • Update website as required for programs.
  • Report to the Board Chair and Directors monthly on program status and updates.
  • Act as a direct liaison with parents, program participants, and facilitators to ensure program success.
  • Further the brand and identity of the Squamish Arts Council as a brand ambassador and champion of the Arts Council.


  • Organize training sessions and workshops for volunteers, facilitators and staff if necessary.
  • Provide direct assistance to all program areas (including setup) and provide facilitators with support, ideas, and on-going feedback.
  • If project/program is supported by a grant, ensure that project budget and components work within the framework of the grant guidelines including all branding and marketing.
  • Coordinate volunteer campaigns for programs and train, schedule and supervise volunteers.
  • Pro-actively identify and solve areas of concern for staff, campers, and volunteers in a timely manner.
  • Relieve facilitators as required during program times.
  • Remain visible and accessible to facilitators, parents and program participants.
  • Report all accidents/incidents and program concerns to the Board Chair.
  • Host and run weekly team meetings with Arts Council staff and identify areas to create efficiency through team work.
  • Present results of mentorship project to the Arts Council Board at end of summer.


  • This position requires a lot of initiative, applicant must be a self-starter with proven leadership skills and demonstrated initiative.
  • Excellent written and verbal communication skills and knowledge of professional email etiquette;
  • Experience in managing and supervising a team;
  • Experience in handling budgets;
  • Excellent project planning, tracking, and reporting skills;
  • Proven ability to manage a broad workload and multi-tasking in a fast pace environment;
  • Previous experience coordinating children or youth programs;
  • Excellent organization skills with attention to detail;
  • Competency in public speaking;
  • Ability to work independently;
  • Approachable and flexible, with an eagerness to learn;
  • Ability to evaluate a situation and determine what action to take with excellent conflict resolution skills;
  • Excellent understanding of Microsoft Office programs, social media, cloud services such as Dropbox, Google suite, Adobe Acrobat, and email.


  • Working knowledge of WordPress and web design;
  • Graphic Design experience and knowledge of design programs a plus;
  • Previous experience in a non-profit and/or understanding of grant projects;
  • Interest in advancing arts, culture, and heritage in Squamish.
  • High-Five training.
  • Knowledge or member of the Squamish Arts Council and its activities.
  • Valid driver's license with reliable vehicle.

Requirements to apply

  • Must be between 15 and 30 years of age at the start of the employment.
  • HHave been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year.
  • Must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act2; and,
  • Must be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
  • Must live in Squamish or be able to commute to work in a timely fashion.
  • Must have valid First Aid and CPR Certification by position start date.
  • Must have a criminal record and vulnerable sector check completed upon hiring. 


Please do not send an application if you do not meet all the requirements to apply.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
This position starts May 14th. Posting closes April 15th, 2018.
Please submit resume with cover letter to prior to 5pm on deadline.
Submit attachments in PDF form only. Applications submitted in Word doc or other file formats will not be reviewed.
Only successful candidates will be contacted for interview.
*Position's hours of work and length of employment are contingent on grant funding from the Canada Summer Jobs program.
Contact Details:
Squamish Arts Council
Box 2670 STN Main
Squamish, BC, V8B0B8

www:   www.squamishartscouncil.com

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