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Job Number:  42621
ECOLE Project Internal Coordinator
Job Posted: Saturday, 10 March 2018
Closing Date: Friday, 30 March 2018
(87 days ago)
ECOLE project
Region: Montreal Metro area Type: Contract - Part time
Location: Montreal Salary: 17$/hour, 4% vacation pay is given at the end of each contract

Job Title:  ECOLE Project Internal Coordinator

Contract Dates:  August 28, 2018 - April 30, 2019 with possibility of renewal.
Hours and Compensation:  $17/hour, 15 hours per week, flexible.  Self-determined schedule, evening and weekend availability required on occasion.
4% vacation pay is given at the end of each contract

Location:  Meetings with students, faculty, and staff members at McGill’s downtown campus.  Otherwise, the coordinator can choose their work location, but is encouraged to work out of the ECOLE office (3559 University).
Application Deadline: Friday March 30th, 2018

 

About ECOLE

ECOLE is a model of urban sustainable living and a physical hub for the McGill and Montreal sustainability communities - the ECOLE House is home to ten (10) McGill students who intentionally try to put in practice the values of material and social sustainability through collective living, community organizing, and applied research. Our mandate is to “bring together McGill students, faculty and staff and Montreal community members in the pursuit of sustainable living by means of applied student research, alternative education, and community building. ECOLE is an ongoing experiment that strives to be a model of urban sustainable living.” ECOLE fulfills its mandate by building on the Three Pillars of ECOLE: Living, Learning, and Community Building.

For more information see http://ecoleproject.com

 

About the Position

Broadly, the role of the ECOLE Coordinators, both Internal and External, is to provide support for ECOLE’s activities. Coordinators liaise between the ECOLE Collective, Board of Directors and Facilitators living in the house to realize the project goals. Coordinators oversee the documentation and institutionalization of the ECOLE project, including financial, legal, and operational responsibilities. Coordinators support the Facilitators in meeting facilitation and event-planning assistance through active listening, mentorship and emotional support. The coordinators work closely with each other in accomplishing their goals and responsibilities.  Communication and mutual support among the coordinators, including sharing tasks and managing the workload, is very important in the ECOLE work environment. Please note that meetings and activities rely on a consensus decision-making approach. This position is an opportunity for personal and professional development in a young and dynamic organization committed to sustainability and grounded in a warm community of change-makers.

 

Specifically, the role of the Internal Coordinator is focused on the internal operations of ECOLE and requires experience in budgeting, fundraising, policy-writing, payroll management, and basic bookkeeping (processing invoices and reimbursement forms). Key responsibilities include:

  • Develop annual and project-specific budget, providing regular financial updates
  • Coordinate payment including payroll, taxes, expense reimbursements, and financial records
  • Identify and secure sources of long-term funding for the project
  • Support the ECOLE facilitators in aspects related to living space, academia, etc., ensuring they fulfill their responsibilities, through intentional relationship-building (one-on- ones, facilitating retreats, visioning, etc.)
  • Maintain the ECOLE project as a student-run initiative, ensuring appropriate distribution of power between students and non-students
  • Organize and facilitate Board of Directors Meetings, as an invited (non-voting) member
  • Facilitate review processes for the Board of Directors and the ECOLE facilitators
  • Organize and promote the ECOLE Annual General Meeting

 

Desired Qualifications

  • 2+ years of experience with budgeting and financial administration (work or volunteer)
  • 2+ years of experience with consensus-based decision-making
  • 1+ year of experience in project coordination (work or volunteer)
  • Ability to multi-task and prioritize
  • Familiarity with anti-oppressive language, organizing tactics and conflict resolution
  • Detail-oriented nature with a strong ability to see the bigger picture as well
  • Excellent interpersonal and written communication skills in English (bilingualism an asset)
  • Knowledge of graphic design tools including Photoshop, InDesign and Illustrator (an asset)
  • Grant-writing experience (an asset)
  • Knowledge of McGill and SSMU institutional procedures and structures (an asset)
  • Knowledge of sustainability initiatives at McGill and Montreal/Quebec (an asset)
  • Familiarity with ECOLE (an asset)

 

Training

Training will take place over 15 hours during the last week of August 2017 at ECOLE, according to current and incoming Coordinators’ schedules. Additional training can be ongoing based on the self-identified needs of the Coordinator and based on organizational evaluations.

 

Working Conditions

Will have access to an office at 3559 rue University.  The office has internet access and a computer.  We regret to inform that this building is not wheelchair accessible.  More information about the accessibility of the building can be found at www.ecoleproject.com/space/

 

Equity Hiring Information

ECOLE values the contributions that individuals who identify as members of marginalized or oppressed communities bring to our organization, and we encourage those people to apply. We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to differentiate between candidates who meet the required qualifications.

If you would like to be considered for employment equity, please say so in your cover letter. You are not required to explain why you are requesting equity consideration, but may do so if you wish.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please send your CV and a cover letter outlining your interest in the position and relevant experience to

Note: we are currently hiring for three positions – the summer coordinator (May-August 2018), and two project coordinators (internal and external, August 2018 - April 2019). Please indicate the position(s) you are interested in applying for in the title of your email and your cover letter.

The deadline to apply is Friday March 30 at midnight. For questions or concerns, please contact
Contact Details:
ECOLE project
3559 University St
Montreal, QC, H3A2A7

E-mail:
www:   ecoleproject.com


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