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Job Number:  44527
Office Coordinator (Maternity Leave)
Job Posted: Thursday, 10 May 2018
Closing Date: Friday, 25 May 2018
(yesterday)
AMSSA (Affiliation of Multicultural Society and Service Agencies of BC)
Region: Vancouver & Lower Mainland Type: Contract - Full time
Location: Vancouver Salary: (not entered)

OFFICE COORDINATOR

 

 

Job Summary

 

Position:  Office Coordinator (Maternity Leave)

 

Purpose:  The Office Coordinator works under the Communications Manager to manage the office, provide administrative support to the Executive Director, Board of Directors and AMSSA programs. The Office Coordinator assists in financial administration, coordinates information technology, provides membership and program correspondence and support and provides public information as requested. The Office Coordinator is also responsible for providing technological support during live online events, as well as supporting the AMSSA team with event preparations.

 

Reports to:  Communications Manager for daily supervision and Executive Director for overall supervision.

 

Classification:  One year maternity leave, 35 hours per week

 

  

Duties and Responsibilities:

  • Administrative support to the Executive Director, Board of Directors, and the Safe Harbour Program
  • Office management
  • Financial administration
  • Event coordination/management
  • Database management
  • Provides membership support
  • Provides program support
  • Technical support during online events
  • Provides public information as requested

 

Job Specific Competencies:

  • Work effectively with a culturally diverse Board of Directors
  • Demonstrate excellent interpersonal, verbal and written communication skills
  • Demonstrate knowledge of the organization, its systems, processes and programs and how they relate to contracted services
  • Demonstrate good customer service and customer relations skills
  • Accurately file, retrieve and maintain hard copy and electronic files pertaining to contracts
  • Demonstrate the ability to proofread and edit reports and proposals
  • Demonstrate numeracy and basic accounting skills/knowledge
  • Demonstrate  Information technology and website management knowledge
  • Demonstrate attention to detail
  • Assist with communication and marketing strategies to inform and attract stakeholders

 

QUALIFICATIONS

 

Education, Training and Experience

 

  • University degree or equivalent, 5 years comparable experience.
  • Strong administrative, organizational and office management skills.
  • Advance knowledge and experience in working with MS Office.
  • Strong financial acumen.
  • Proven skills with information technology.
  • Strong written and oral communication skills.
  • Experience working with a Board of Directors in an administrative capacity.
  • Strong time management skills.
  • Event planning experience.
  • Experience using WordPress and Moodle Learning Management System an asset.
  • Knowledge of Membership-based Associations an asset.

 

Conditions of Employment:

 

Contract dates: June 18, 2018 - June 14, 2019 (*please note that due to contracts following the fiscal year of April - March, there may be a reduction of hours from April 1, 2019 - June 14, 2019 to 28 per week)

 

Hours of Work: Fulltime, 35 hours per week

Salary:  $25.68 per hour

Eligible for benefits after three months

 

 

Please reply with a resume and cover letter by Friday May 25, 2018 at 2:00 pm to:

 

Katie Rosenberger, Executive Director

AMSSA

205-2929 Commercial Drive

Vancouver, BC, V5N 4C8

Fax: 604.298.0747

E-mail:

 

*Only short-listed candidates will be contacted

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please reply with a resume and cover letter by Friday May 25, 2018 at 2:00 pm to:

Katie Rosenberger, Executive Director
AMSSA
205-2929 Commercial Drive
Vancouver, BC, V5N 4C8
Fax: 604.298.0747
E-mail:
Contact Details:
Saeedeh Foghani
AMSSA (Affiliation of Multicultural Society and Service Agencies of BC)
205 - 2929 Commercial Drive
Vancouver, BC, V5N4C8

Tel: (604) 718-2780
Fax: (604) 298-0747
E-mail:


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