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Job Number:  44532
Canada Ontario Jobs Grant Senior Administrative Assistant -Ref# 73-18
Job Posted: Friday, 11 May 2018
Closing Date: Friday, 25 May 2018
(83 days ago)
COSTI Immigrant Services
Region: Toronto Metro area Type: Full time
Location: Toronto Salary: $24.98 to $26.89 per hour

COSTI REQUIRES A CANADA ONTARIO JOBS GRANT (COJG) SENIOR ADMINISTRATIVE ASSISTANT FOR ITS EMPLOYMENT SERVICES IN THE GREATER TORONTO AREA

 

COSTI is a multicultural organization providing social services, settlement,
employment, and language training services. For more information about COSTI,
please visit our website at www.costi.org.

 

 

This is a full time non-Union contract position scheduled to work 35 hours per week**

 

           

DUTIES

 

  • Responds to inquiries and help employers complete the Canada Ontario Jobs application and information is complete
  • Enters application related program data into Employment Ontario Information System-Case Management System(EOIS-CaMS)
  • Ensures that COJG training agreements are approved and signed by managers prior to the start date of training
  • Contacts employer and verifies employer and individual eligibility for Canada Ontario Job Grant
  • Sends correspondence approved by Manager detailing approval or denial of application
  • Edits and enters amendments to the Agreement; training cost and duration if needed in consultation with Managers
  • Schedules staff or Manager for on-site monitoring of the training provider site visits
  • Tracks and monitors government funding contributions to training according to guidelines on excel spreadsheet
  • Verifies employer payments to the training provider before forwarding employer claims for payments
  • Research training providers to ensure provider is eligible under COJG guidelines
  • Conducts employer and participant calls according to agreement guidelines
  • Ensures accurate record keeping and all supporting documentations for COJG agreements are maintained and available for auditing purpose.
  • Develops tracking systems to maintain and update Training Contribution funds summary for 5 locations
  • Keeps up to date with COJG changes to program guidelines and saves new forms on Intranet
  • Notifies managers in summary form of any information/changes posted on the Employment Ontario Partners’ Gateway (EOPG) by MAESD regarding the Canada Ontario Job Grant program
  • Works collectively and case conferences with the managers across all of COSTI’s 5 Employment Services  locations  to meet contractual targets and deadlines

 

 

 

 

QUALIFICATIONS

 

  • Post-Secondary Education diploma in Business Administration preference will be given to those with strong experience working with Employment Ontario training related programs including Canada Ontario Jobs Grant
  • Minimum nine (9) months experience providing senior level business administrative services.
  • Must have advanced administrative and data entry skills including advanced Excel skills
  • Experience entering data into EOIS – CaMs and budget summary programs
  • Self-motivated with experience working with multiple priorities
  • Excellent interpersonal skills and communication skills (oral & written)
  • Extremely detailed and organizational skills
  • Experienced in file management both electronic and paper-based
  • Knowledgeable of current computer packages: Word, Excel, Email, Internet.
  • Travel within the GTA including York and Peel regions is essential so access to a car is required.

 

Please note that a written and technical assessment will be administered to demonstrate both written and planning skills as well as proficiency with MS Office applications and Outlook at an advanced level.

 

**Hours of work shall be scheduled in accordance with Article 12.01and shall consist of five (5) seven (7) hour days, Monday to Friday.

 

LOCATION:                                       3100 Rutherford Road, Vaughan

DURATION:                                       June 4, 2018 to December 17, 2018

STARTING SALARY RANGE:         $24.98 to $26.89 per hour

POSTING DATE:                               May 11, 2018                         

CLOSING DATE:                              May 25, 2018                         

 

 

Priority consideration will be given to those on Notice of Recall

Subject to the response of those on Notice of Recall this position may be open to Union members on a secondment basis.

 

Qualified candidates are invited to submit their resumes and cover letters,
quoting reference #73-18, to:

 

Saniyah Farid

Manager, Staffing and Orientation

COSTI Immigrant Services

1710 Dufferin Street

Toronto, Ontario

M6E 3P2

Email:           Fax: 416.658.8537

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please quote Reference #73-18 and send your resume with a cover letter to:
Contact Details:
Saniyah Farid
Manager, Staffing and Orientation
COSTI Immigrant Services
1710 Dufferin Street
Toronto, Ontario
M6E 3P2
Email: Fax: 416.658.8537


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