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Job Number:  44569
Project Officer, Innovation Fund - PMI-LED
Job Posted: Monday, 14 May 2018
Closing Date: Wednesday, 23 May 2018
(83 days ago)
Federation of Canadian Municipalities
Region: Ottawa area Type: Contract - Full time
Location: Ottawa Salary: $61,100 - $77,000

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.



Department:                            FCM Programs

Location:                                 Ottawa, Canada

Category:                                Level 4

Region:                                    Africa, Africa and the Americas

Duration:                                 2 Year Contract



Since 1987, FCM has been working in partnership with the Government of Canada through GAC (Global Affairs Canada) to share Canadian municipal expertise with developing countries in order to strengthen local governance, service delivery, and international municipal relations. FCM’s projects department is responsible for managing the organization’s externally funded international projects and coordinating its international relations.


The five-year (2016-20) Partnerships for Municipal Innovation in Local Economic Development (PMI-LED) project focuses on supporting sustainable and equitable economic development in selected developing countries in Africa, Asia and the Americas. Its specific purpose is to support local governments and local government associations (LGAs) in Vietnam, Cambodia, Mali, Burkina Faso, Côte d’Ivoire, Nicaragua and Bolivia to render effective services that advance sustainable and equitable local economic development. PMI-LED also supports the engagement of project partners’ in areas such as local economic development leadership, inclusive economic development, trade and regional economic development. PMI-LED partners will also contribute to regional knowledge sharing processes, in global policy development and in project coordination. The crosscutting themes of the project are environmental sustainability and equality between women and men. Part of the capacity development strategy of PMI-LED is to fund small initiatives that demonstrate innovative solutions to local economic development challenges.


Major Purpose:

Under the direction of PMI-LED’s Director and working in collaboration with the regional Project Managers and other members of the team, the PMI-LED Project Officer coordinates and facilitates the implementation of PMI-LED’s Innovation Fund across all countries and regions participating in the project. S/he supports the implementation of both Innovation Fund sub-funds, namely the Local Innovation Fund for initiatives at the municipal level and the Enabling Environment Innovation Fund for initiatives implemented by Local Government Associations. S/he provides guidance, tools and assistance that support fund implementation processes including communication, initiative selection, documentation, information management, financial management and monitoring and evaluation.


The Project Officer protects FCM’s integrity, reputation and supports its role as a global leader in international cooperation aimed at strengthening local government capacities and enhancing governance.


Key Responsibilities:

Innovation Fund (50%)

Provide tools and templates that facilitate the implementation of the Local Innovation Fund (LIF) and the Enabling Environment Innovation Fund (EEIF)

  • Coordinate the development and dissemination of tools and templates that will help PMI-LED staff to manage the LIF and EEIF effectively and efficiently from initiative conceptualization to post-initiative evaluation.
  • Regularly solicit feedback from Project Managers, Regional Project Coordinators (RPCs), National Project Coordinators (NPCs) and Regional Finance Officers (RFOs) on the need to revise tools and to develop new ones


Guide and assist Project Managers, RPCs, NPCs and Regional Finance Officers (RFOs) to implement the Funds

  • Coordinate the development of orientation sessions for PMI-LED staff and implementing partners (LGAs) about the two sub-funds, the management tools, the selection processes, monitoring and evaluation etc.
  • Coordinate the development of an orientation session about the LIF for municipal partners in each country, ensuring a common approach but allowing for unique session designs appropriate to each country context.
  • Coordinate the development of a training session on the LIF Procedures Manual for successful LIF “grantees” in each country, collaborating with the PMI-LED finance analyst, RPCs and RFOs, ensuring a common approach but allowing for unique training session designs appropriate to each country context.
  • Guide and assist Project Managers, Canadian practitioners, RPCs, NPCs, RFOs to complete required project documents and templates according to PMI-LED guidelines.

Coordinate documentation and information management related to Fund activities and funded initiatives

  • Coordinate the development and maintenance of a LIF and EEIF Database and Tracking System that makes information about the Funds readily available to the project team.
  • Assist field staff to maintain an effective and efficient paper and electronic filing and tracking system for funded initiatives that organizes all relevant information and documents in a systematic way that facilitates access to information and source documents.
  • Assist Project Managers and other members of the Knowledge Management team to identify leading practices and lessons learned that warrant further documentation and dissemination.

Support the monitoring and evaluation of funded initiatives

  • Ensure that a Performance Measurement Framework is submitted by the NPC for each funded LIF initiative and from the RPC for each funded EEIF initiative. Advise the relevant Project Manager if assistance is necessary to create the PMF and collect baseline data.
  • Receive and review Fund and initiative reports from NPCs and RPCs, solicit clarification as required, and prepare consolidated reports as requested by the Project Director.
  • Assist the PMI-LED team to assess the overall effectiveness of the LEF and EEIF in contributing to the achievement of PMI-LED outcomes.

Support the financial management of the Fund

  • Collaborate with the PMI-LED Financial Analyst, RFOs and other staff to develop a LIF and a EEIF Procedures Manual that will guide local staff and grantees to implement funded initiatives according to PMI-LED financial procedures and regulations
  • Assist the PMI-LED team to prepare annual budget projections for the LIF and EEIF for inclusion in the AWP, including projections per Fund and per country for initiative costs and for fund administration.


Project Implementation (50%)

  • Coordinate the development of project wide tools and knowledge resources/products within the various thematic areas of the project as necessary as well as within project cross cutting themes of governance and environment.
  • Support the implementation of demonstration projects in one or two of the thematic areas / regions of the project.
  • Provide guidance to Canadian municipal volunteers (staff and elected officials) involved in demonstration projects and support them with their international technical missions including drafting mission plans and leading mission debriefings.
  • Provide oversight support for the set up and day to day operations of the Regional offices.

Knowledge and Experience:

  • A Bachelor’s degree in a related field;
  • Minimum five years’ experience as a project officer or coordinator in an international development cooperation project; prior experience with a GAC project will be considered as an asset.
  • Experience with a small fund mechanism or grant making facility preferred;
  • Experience in budgeting, work planning and results-based management would be an asset;
  • Proven experience in team work and collaboration
  • Strong organizational skills;
  • Good computer skills: Microsoft Office Word, Excel, database systems and other Internet applications.

Language requirements:

  • Excellent conversational and writing skills in English and French are essential.


  • This position requires some travel to countries participating in the project.




The benefits of joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); office facilities located in the ByWard Market; FCM’s commitment to employee development and a competitive range of employee benefits and services.


How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca.

Visit the careers section of our website to apply. Deadline for applications is May 23, 2018.

We thank all candidates for their interest; however we will only contact those selected for an interview. All the applications will be kept in file for six months following the hiring.
Contact Details:
Human Resources
Federation of Canadian Municipalities
24 Clarence Street
Ottawa, ON, K1N 5P3
www:   www.fcm.ca

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