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Job Details

Job Number:  45182
Administrative and Financial Assistant
Job Posted: Monday, 4 June 2018
Closing Date: Friday, 15 June 2018
(9 days ago)
Progressive Intercultural Community Services Society
Region: Vancouver & Lower Mainland Type: Full time
Location: Surrey Salary: (not entered)

Job Summary: The Progressive Intercultural Community Services Society (PICS) Technology, Health and Education Sectors Foreign Credential Recognition Loans Project (THE FCR) has been specifically designed to address particular barriers to employment faced by internationally trained immigrants, by offering career and financial counselling and support services to achieve the following objectives:

  • Contribute to developing fair, transparent, consistent and timely foreign credential assessment and recognition capacity
  • Develop and strengthen Canada’s foreign credential assessment and recognition capacity
  • Contribute to improving Labour market integration outcomes of internationally trained individuals in targeted occupations and sectors

The Administrative and Financial Assistant will provide support to Program staff in the delivery of the project and assist participants to achieve their goals.


Duties and Responsibilities:


  • Keeps track of client’s repayment schedule
  • Monitors client payments, performance, regular follow-up with clients to monitor their progress and provide further assistance as required
  • Liaising with our partners in this project (ASTTBC, BCPLAN and Vancity Credit Union)
  • Follows up closely with clients who have difficulty with repayment and assists clients to develop a realistic repayment schedule if required
  • Type, edit, correct and make changes to program documents for clients and update these in the client files
  • Make photocopies of handouts, forms, and client documents as needed
  • Maintain general office area and equipment
  • Maintain filing systems; set up, maintain and update files and related documents for the participants on a regular basis
  • Compile statistics and prepare project participation and follow up reports
  • Make follow-up telephone calls to confirm the participation of clients and employment status of clients
  • Create, update and maintain an inventory of flyers, brochures, posters etc.
  • Monitor and keep an inventory of supplies and materials - prepare supply orders for the program and obtain approval
  • Provide internet and email orientation to clients to enable them to access job leads and apply online over the Internet
  • Design and create artwork for promotional materials and advertisements
  • Update information on PICS website and social media to promote the project
  • Participate in program promotional activities conducted jointly by Program staff
  • Assist in tracking funding and budget allocations
  • Monitor and track the attendance of participants during the project
  • Prepare invoicing for remittance of THE FCR
  • Perform other job-related duties as assigned from time to time

Qualifications/Experience Requirement:

  • Completion of a Bachelor’s Degree in Business/ Social Work and/or a related discipline and/or the equivalent of education, training, experience and certification.
  • Minimum 1 year of experience in providing admin support to a program designed for immigrants
  • Minimum 1 year of experience in employment services
  • Experience in conducting the financial needs assessment
  • Experience working with internationally trained professionals
  • Certified Career Development Practitioner (CCDP) designation is desirable


Job Skills and Abilities

  • Fluent in English; the second language preferred
  • Strong knowledge of local labour market information and methods to maintain a current understanding of local influences and regional trends
  • Strong ability to work with minimum supervision
  • Strong analytical skills coupled with high degree of accuracy
  • Excellent verbal and written communications skills
  • Excellent interpersonal skills and the ability to communicate effectively with clients and the public including potential employers and other service providers
  • Competent to accomplish tasks with deadlines & handle stress and pressure
  • Willing to take initiative, action & results-oriented, flexible and dedicated to quality work
  • Proficient in the use of the Microsoft Office Suite and Social Media - Twitter, Facebook, LinkedIn, WhatsApp, website etc.

Additional Information

  • Reliable vehicle insured for business use with $2 million liability and clean drivers abstract.
  • Clean Criminal Record Check (Vulnerable Sector).
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit application to PICS HR Department at . Please use “THE FCR – Administrative and Financial Assistant” as the email subject.
Resume including the cover letter should not be more than three pages.
Contact Details:
PICS HR Department
Progressive Intercultural Community Services Society
205 - 12725 80 Avenue
Surrey, BC, V3W 3A6

Tel: 604-596-7722
Fax: 604-596-7721

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Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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