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Job Details

Job Number:  45474
Administrative Assistant
Job Posted: Thursday, 14 June 2018
Closing Date: Tuesday, 19 June 2018
(5 days ago)
WJS Canada
Region: Northern Alberta Type: Part time
Location: Bonnyville, Alberta Salary: $20.00 - $25.00/Hour


Administrative Assistant - Bonnyville, AB


Job Number: J0618-0443

City: Bonnyville, Alberta

Job Type: Permanent, Part-Time (24 hrs/wk)

Scheduled Hours: 8 hrs/day (8:30am to 4:30pm) 3 days/wk or shorter hours 5 days/wk

Closing Date: June 19, 2018

Hiring Manager: Marie Stad - Interim Manager

Compensation: $20.00 - $25.00/Hour


The Program

At WJS Canada, our passion is to improve lives and develop life skills of persons with developmental disabilities (including acquired brain injury, FASD, autism, and dual diagnosis). We offer a wide range of local programs and services that encourage community inclusion, participation and goal setting/achievement. The Bonnyville office is a busy administration hub supporting these programs, staff and management in Bonnyville and Cold Lake.


The Position

The successful applicant will assist Program Managers with preparing and maintaining client and employee files, assist with scheduling and pre-evaluation documents, completing job posting request forms, conducting reference checks and credential verifications, petty cash and expense reports as well as other administration items for the programs as needed.


In Your Role You Will

  • Prepare, code & submit for approval invoices, bills, expense claims, etc. according to established timelines.
    • Complete and submit payroll time sheets, leave requests and other personnel forms.
    • Create program reports, documentation and written communications.
    • Maintain petty cash fund.
    • Represent WJS to clients and communities in a professional manner on the telephone and in-person reception.
    • Organize and securely store confidential client & employee personnel records & files (electronic and paper), incoming information/documents, etc.
    • Assist in the evaluation of program/service deliverables and contribute information and recommendations toward improvements.
    • Schedule appointments for various services.
    • Direct clients to appropriate agencies, contacts and/or service providers.
    • Maintain office supplies and equipment.
    • Adhere to program and provincial standards as well as WJS policies and procedures.
    • Liaise with funding agencies and other WJS offices.

*** Prior to confirmation of employment all applicants must provide a current (dated within 3 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.


As An Ideal Candidate You Possess

  • Completion of 2 year Certificate/Diploma (Administration or Human Resources)
    • 1-2 years experience in an office environment
    • Demonstrated ability to type 60 wpm and operate a PC and application software programs
    • Good word processing and spreadsheet data entry skills capability
    • Subject to a clear Criminal Record check
    • Must have a reliable vehicle

What WJS Canada does

WJS Canada's mission is 'Strengthening people and communities with innovative, individualized services'. The support we provide for families, emphasizes building relationships to enhance the family's strengths and achieve goals that address their needs for support in areas of struggle. Services are individualized and based on the family's belief that their own internal resources can be strengthened and that other helpful skills can be developed. For more information on WJS, services and career opportunities, visit www.wjscanada.com


Our Employees Enjoy

At WJS Canada, trust, strong connections, innovation and results are the pillars of our mandate. We manage by developing our core strength: our people. We give employees the tools to do the job, developing their competence and their confidence, by conducting training programs to ensure professional development and build skills, employee morale, employee safety, health, loyalty and satisfaction. Developing people includes respecting employees work-life balance through flexible hours, locations and duties. We support our staff with assistance and benefit packages, innovative wellness programs and compassion for the life challenges they face.


For more information on WJS Canada visit our website: www.wjscanada.com


How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Hiring Manager: Marie Stad - Interim Manager
Contact Details:
If so, please click the link below to apply (or copy and paste it into your internet browser) or visit www.wjscanada.com
www:   clients.njoyn.com/CL4/xweb/xweb.asp?clid=76383&page=jobdetails&jobid=J0618-0443&BRID=EX82968

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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