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Job Number:  45755
Website Request for Proposal
Job Posted: Monday, 25 June 2018
Closing Date: Wednesday, 18 July 2018
(67 days ago)
Conklin Resource Development Advisory Committee
Region: Northern Alberta Type: RFP (Request For Proposal)
Location: Conklin Salary: Please see

About Us

Who we are…

The Conklin Resource Development Advisory Committee (“CRDAC”) is a not-for-profit organization consisting of an appointed Board of Directors from the Conklin Community Association (“CCA”) and Conklin Métis Local #193 (“CML193”).  The CRDAC is the voice of the Conklin community and a one-window interface for Government and Industry to engage with the community of Conklin on social, environmental, cultural, and economic interests.  Conklin is a community in the Regional Municipality of Wood Buffalo (“RMWB”).  The community is primarily Métis people who can trace their history to the late nineteenth century. 

Our Audience

CRDAC being a community driven, non-government organization that deals with a variety of issues, concerns, and topics which represents the interests of Conklin and promotes the well-being of its residents/membership deals with a variety of stakeholders ranging from industry to government to community.    The table provided below identifies CRDAC’s key stakeholders, internal and external, that either have an influence on policy and resources or an interest in the organization.

 

Influence on policy and resources

Keep Satisfied

CRDAC Members (CCA and CML 193)

Local member of parliament (MP)

Alberta Government

Key Players

Staff

Board of Directors

Industry Partners

RMWB

Local Media

Interest in the organization

Monitor

Joint Venture

Wider General Public

Industry

 

 

Keep Informed

Conklin Residents and Membership

Other Community Groups

 

Purpose

Statement of Purpose

The CRDAC is looking for an experienced and creative website developer and designer (the “Developer”) for the purpose of creating an effective online presence through the development of a new customized interactive and strategic website that will serve specific functions for the organization. 

Project Goals

To ensure that we are creating an online space of value and to establish a clear direction with the potential Developer, the new website will need to serve specific functions that will essentially aid a true success in CRDAC’s mandate and objectives.  Importantly, the majority of our mandate and objectives, which include key responsibility areas of relationship-building and community engagement – are directly related to communications and thus an online presence in the form of a new website is crucial in the success of the overall organizational goals.

 

Communications and public relations are highly regarded and serves as one of the most important functions for CRDAC.  CRDAC is required to ensure that the CRDAC Board of Directors and Administration (staff) are engaging and communicating effectively with its partners, stakeholders, community members, government, and the general public.

 

It is further important that our audience has a good understanding of our organizational values, vision, mission, mandate, objectives, and policies and procedures.  The new website will function as a main portal of handling our content delivery and organized in such a way that is effective and easily obtained by visitors.  The website will act as the face of the organization in which it shall strive to gain respect and trust from community members/membership, stakeholders, other organization (government and non-government) and the general public.  And lastly, the website shall have the functionality to address the community promptly and effectively through the dissemination of press releases, job postings, request of proposals, notices/announcements, highlights, events, and reports.

 

Scope of Service

 

Our current goals for the new website www.crdac.ca are:

  1. Improving Overall Communications

The CRDAC hopes to maximize the use of a website to improve overall communications among our various audience.  The new website should serve a primary function to increase community and membership engagement and ensure delivery of notices, important news, reports, and press releases.  The new website shall also offer a clear understanding of who we are and what we do as an organization.  The content shall be organized in such a way that it is easy to navigate and obtain information.  The content development shall be the responsibility of CRDAC Administration.

 

  1. Increased Participation

The CRDAC hopes to maximize the use of a website to increase membership and community participation and overall volunteerism.

 

  1. Interactive

Where permitted, the website shall allow visitors to interact with the content in some way (i.e. ability to complete forms, applications, etc.).

 

  1. User-Friendly

The new CRDAC website shall be user-friendly for all readers that is appropriate for all age groups from youth to Elders.

 

  1. Well-Balanced

The new CRDAC website shall reflect a clean balance between content delivery and design.  Great care shall be taken in design to ensure a balanced view of graphics and content creating a space for readers that is pleasant.  Where appropriate, the CRDAC would like to see use of graphics, photos, and infographics. 

 

  1. Integration of Social Media Accounts

The new CRDAC website shall integrate our social media accounts and a possibility of an area to dedicate a live feed for CRDAC most recent posts (Facebook and Twitter).

 

  1. Community Events

A community calendar or another creative concept to deliver and help visually organize current and upcoming community events.

 

  1. A Customizable and User-Friendly Platform

The website platform shall allow for customization while ensuring it is user-friendly for staff to have the ability to maintain the site and update content and graphics from to time to time.  In order to ensure that the website does not become static or out-of-date, it must serve the purpose of our staff having the ability to upload content and information with ease. 

 

  1. Adaptable

The website shall be adaptable to the use of various devices.

 

  1. Controls and Accessibility

The accessibility and full controls must remain with the CRDAC Administration.  All accounts related to the crdac.ca website shall be managed and controlled by CRDAC.

 

  1. Branding and Graphic Design

The CRDAC seeks to improve its branding through the use of customized graphics and a sharp colour palette.  The CRDAC will require the Developer to assist in creating a revised branding and update logos and graphics as required.

 

  1. Training

The CRDAC will require training sessions for all staff members to essentially ensure that the CRDAC Administration will have the capability and confidence in maintaining the site on a regular basis going forward.  On a temporary basis (3 to 6 months), the CRDAC may require a direct contact for technical support and/or assistance. 

 

  1. Search Engine Optimization

The CRDAC requires a complete search engine optimization to maximize the number of visitors and ensuring our website is adequately listed when using search engines.  Select keywords may be supplied by CRDAC Administration.

Budget

Keeping in mind that the CRDAC is a non-profit organization, the CRDAC kindly requests that the developer provide an amount that will address all the needs described within the Scope of Service and that will essentially satisfy both parties.  Our budget is ranged from $10,000 and up to $30,000.  

Visual Samples

For determination of the cost, the CRDAC is enclosing sample sites to provide some visual samples:

http://legalarchives.ca/

http://albertametis.com/

http://vibrantcalgary.com/

https://calgaryclosertohome.com/

https://calgaryclosertohome.com/volunteer

https://lutw.org/

http://www.choosewoodbuffalo.ca/

http://www.choosewoodbuffalo.ca/events-calendar/

 

Elements of Proposal

 

Within your proposal, the CRDAC would like to understand your philosophy and approach when working with a potential client.  Furthermore, the CRDAC kindly requests that all proposals include the following:

  • Brief description of your company that includes a general overview, names/credentials of creative team.
  • An official quote with a breakdown of costs, terms and conditions, rates (if applicable), and timelines.
  • Developing one or more options in terms of budget based on the recommendations of the website platform and work required.
  • Examples of previous work and associated costs if available.
  • A plan that addresses training for staff and temporary technical support and assistance.
  • Should the company require subcontractors to fulfill the obligations of the project, the company must disclose the aspects of the project in which it will be subcontracted.
  • Payment terms and conditions.
  • Project contact name, phone number, and email.

Anticipated Timelines

Deadline for Submission

All proposals are due no later than July 15, 2018 at 4:30 p.m.  Proposals must be submitted electronically to including a direct contact name, phone number, and email. 

Selection Process

The CRDAC Administration anticipates review the proposals and bring forward a recommendation to the Board of Directors.  We anticipate to select the successful proposal by July 31, 2018.

Project Completion Deadline

The CRDAC wishes to have a fully-functional website ready and live by no later than December 31, 2018.

Our Evaluation Criteria

The successful proposal will:

  • Must operate within Canada and have a valid business license to operate in Regional Municipality of Wood Buffalo, Alberta.
  • The company must have been operating continuously as a website/graphic design/marketing agency for a minimum of two (2) years. It is preferable that the company possesses a full-service or in-house capabilities for marketing, creative services/graphic design, website development and research.  
  • Experience, knowledge skills, and qualifications of the company and the creative team.
  • The competitive and reasonable cost of services.
  • Samples of previous work and/or expertise of company working with similar clients.

Questions?

Should you have any questions regarding the Proposal, please contact Karina Mihan directly at (587) 999-1708 or .

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit your proposal to . Should you require a PDF copy of the Website RFP, please contact us directly. Submissions are due no later than July 18, 2018 at 4:30 p.m.
Contact Details:
Karina Mihan
Conklin Resource Development Advisory Committee
114 Father Mercredi's Trail
Conklin, AB, T0P1H1

Tel: 5879991708
Fax: 7805599139
E-mail:
www:   www.crdac.ca


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