(not logged in)

Hide nav pane
books & more

Job Details

Job Number:  45978
Project CHEF - Administrator
Job Posted: Wednesday, 4 July 2018
Closing Date: Thursday, 19 July 2018
(66 days ago)
Greater Vancouver Food Bank Society
Region: Vancouver & Lower Mainland Type: Part time
Location: Vancouver Salary: (not entered)

Project CHEF Administrator (Part-time 60%)


Project CHEF: Cook Healthy Edible Food, is an experiential, curriculum-based school program aimed at children in kindergarten to grade seven that teaches students about healthy food: where it comes from, what it tastes like, how to prepare it and how to enjoy sharing it around a table. Designed to immerse children in the process of cooking from preparation to clean-up, children gain knowledge about food; they discover the pleasure and satisfaction in creating meals for themselves and they develop the skills so that they can apply their new-found knowledge and abilities in making healthy food choices at home.


As of September 2018, Project CHEF has licensed the Greater Vancouver Food Bank (GVFB) to deliver the Project CHEF program to schools in the Vancouver School District as well as the GVFB’s surrounding catchment area. GVFB is a non-profit organization which provides assistance to over 26, 500 people weekly through 13 member locations and close to 85 agency partners located in Vancouver, Burnaby, New Westminster, North Vancouver and West Vancouver. GVFB is committed to its mission – to create empowering environments that provide and promote access to healthy food, education and training – through community collaboration and is pro-actively working to help end hunger.


The Project CHEF Administrator works closely with the GVFB Project CHEF Coordinator to implement the Project CHEF programs in VSB elementary schools and the community. They are responsible for coordinating the day-to-day administration of the Project CHEF program, including liaising with schools and educators, financial monitoring and reconciliation, operations and program food procurement.


Key Responsibilities (in consultation with the Project CHEF Coordinator):


Program Administration:

  • Coordinating aspects of the day-to-day administration of the Project CHEF program, including program application processes, liaising with partners, program site preparation, food and equipment procurement, invoicing, evaluation, etc.
  • Assisting with the strategically planning school year and camp application process and scheduling, including maintenance of wait list and fielding questions from community.
  • In collaboration with GVFB Operations, coordinate timely equipment and food deliveries and pick-ups.
  • Liaises with Project CHEF Coordinator and other GVFB staff regarding program planning and delivery to ensure effective use of resources and program success.
  • Develops systems, processes and procedures related to program administration.
  • Identifies opportunities for system and service improvements; develops, implements or recommends changes.
  • Participates in Project CHEF special events, including occasional evenings and weekends.
  • When necessary (gaps in staffing), assists with classroom implementation of program.

Program Finances:

  • Coordination, tracking and reconciliation of all Project CHEF finances, including invoices, food and equipment purchases, payment of contractors, etc.
  • Timely recording of Project CHEF donations, including follow up and donor stewardship (with Project CHEF Coordinator).
  • Liaising with GVFB Finance team, when appropriate, to trouble-shoot and reconcile accounts.
  • Development of finance tracking tools and systems; develops, implements or recommends changes.
  • Participation in annual budget development and forecasting.
  • Other duties, as needed.

Food Procurement and Delivery:

  • Liaise with Project CHEF Coordinator to determine menu for upcoming weeks and school based delivery information, and coordinate bulk food purchasing, in-kind donations and safe food storage to ensure cost-effective purchasing for programs.
  • Accurately calculate weekly ingredient and consumable needs based on menu.
  • Order/shop for weekly ingredients, and pick up or arrange for delivery; when necessary, use GVFB vehicle for food pick up (as per GVFB procedures).
  • Liaise with Project CHEF Coordinator and other GVFB staff regarding GVFB truck, food and equipment needs.
  • Track, replenish, and manage inventory in warehouse, cupboards, fridge and freezer (food, consumables, equipment).
  • Fill bins for delivery to schools (dry-store, fresh food, equipment, print materials) and prepare pallets of bins for school delivery, ensuring food safety.
  • Ongoing monitoring of fridge and freezer operations.

Education Requirements:

  • A Bachelor’s degree in a related field or an acceptable equivalent combination of education, training and experience
  • Current Food Safe Level 1 Certification
  • Criminal Record Check (including Vulnerable Sector)
  • Standard First Aid Certification an asset


  • Minimum 5 years’ experience in a similar administrative capacity, preferably within an education setting.
  • Advanced Microsoft Office experience with strong formatting and data management skills.
  • Demonstrated ability to build and maintain internal and external relationships, work in a team environment and build rapport and trust.
  • Comfortable working with a highly diverse, unionized public school system, and working with children of all abilities.
  • Excellent interpersonal, written and oral communication skills.
  • Keen attention to detail, strong organizational skills, and demonstrated ability to manage competing priorities.
  • Excellent analytical and problem solving skills;
  • A good understanding of food literacy, from garden to table.
  • Experience with food preparation and safe food practices.
  • Ability to work in a busy and physically demanding environment, including lifting up to 50 pounds.
  • BC Driver’s License and clean driving record.

Working Conditions:

This is a part time, permanent position, approximately 22.5 hours a week. Work hours occur primarily Monday to Friday, with some weekends and evenings required. The position will sometimes require physically demanding work, including long periods of standing, and the movement of boxes and supplies.


How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit your cover letter and resume in one Word document to HR@foodbank.bc.ca using the position title in the subject line. Applications must be received by Thursday, July 19th. Only those candidates with suitable backgrounds and experience will be contacted. No phone calls please.
Contact Details:
www:   www.foodbank.bc.ca

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Home Skip to content Skip to navigation Contact us Access keys Hide Left Pane Find a job Post a job Find service provider