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Job Details

Job Number:  46050
Administrative Assistant - Facilities (Maternity Leave Cover)
Job Posted: Friday, 6 July 2018
Closing Date: Monday, 30 July 2018
(55 days ago)
The Mustard Seed
Region: Calgary area Type: Contract - Full time
Location: Calgary Salary: (not entered)

The Mustard Seed is a Christian humanitarian organization whose vision is to build community, grow hope and support change. Intentionally following Jesus Christ and partnering with the community, The Mustard Seed combats the root causes of poverty in Alberta and works to create positive, lasting change in the lives of those we serve. The Mustard Seed provides basic services - food, clothing and housing, and support services – education and employment, to those living in poverty within Alberta.



The Mustard Seed strives to provide competent leadership throughout the organization. The Administrative Assistant position plays a critical role in supporting the effective and efficient leadership of the facility in this case The Director of Facilities position of The Mustard Seed Calgary. The Assistant supports the Director of Facilities by providing a high level of confidential assistance and maintaining effective communication with all sections of facility operations for The Mustard Seed Calgary.



  • Assists the Director of Facilities with the development of annual operating expense budget.
  • Receives all work orders, ensures that all work orders are completed, filed and sent back to the requester.
  • Reviews all Facilities related transactions for accuracy in account coding, amount and appropriate budget invoice allocations.
  • Submit monthly status of facility budget to the Facility Director.
  • Assists with and update five-year strategic plan for the facilities.
  • Liaises with relevant individuals, vendors, insurance agent, local government etc. to arrange meetings, quotes and contract administration.
  • Assist the Facility Director in applying for government funding for facility improvements.
  • Ensure all documentation is relevant and up to date for purposes of government inspection and licensing.
  • Sends out MAL leases documentation and remits payments to Finance departments.
  • Coordinates, schedules and attends meetings as requested by the Director of Facilities.
  • Take minutes and keep records of meetings.
  • Compiles data and information for departmental reporting.
  • Assists Director of Facilities in the development of maintenance plans.
  • Prepares correspondence, reports, or documentation as required.
  • Executes special projects of the Director of Facilities;
  • Maintain SALTO Systems for fobs & Keys.
  • Maintains EntraPass web and Sipass for fobs.
  • Monitors and supplies keys upon request.
  • Submits drivers abstract to insurance company.
  • Coordinates stationary supplies for all departments.
  • Coordinates requests for first aid supplies.
  • Maintains a highly functional filing system.
  • Undertakes any other functions as requested by the Director of Facilities.
  • Assist other departments when required.


  • Diploma in Administrative studies or equivalent
  • Knowledge of building blue prints.
  • Knowledge of Mustard Seed buildings configuration
  • Ability to compose effective business correspondence in an efficient manner;
  • Ability to work independently and take initiative and exercise discretion in determining priorities;
  • Advanced knowledge of Microsoft office products;
  • Previous office experience is necessary;
  • Ability to work with confidential information;
  • Organized with high attention to detail;
  • Possess a basic knowledge of finance
  • Effective verbal communication skills;



  • This is a maternity leave cover for 12 Months – FT Temporary position
  • This role is primarily an office position. Occasional travel to other Calgary locations may be required.
  • Employment Security Check is required
  • As The Mustard Seed is a Christian ministry, we require our employees to be in agreement and to sign our statement of faith
  • Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer


Start date: once a suitable candidate is found

Apply online using our Position Application Form on our Careers page. (https://themustardseedhr.wufoo.eu/forms/position-application-form/)


Privacy Policy: The Mustard Seed follows the principles of privacy therefore the privacy policy will be adhered to. We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. The Mustard Seed reserves the right to amend job advertisements. No phone calls please.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please apply online
Contact Details:
Human Resources
The Mustard Seed
102 11 Ave SE
Calgary, AB, T2G 0X5
www:   theseed.ca/careers/

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Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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