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Job Details

Job Number:  46107
Program Assistant, Job ID #5001
Job Posted: Monday, 9 July 2018
Closing Date: Wednesday, 1 August 2018
(51 days ago)
JVS Toronto
Region: Toronto Metro area Type: Contract - Full time
Location: Toronto Salary: (not entered)

Who is JVS Toronto?

JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved learning serving 10,000 new individuals annually through career, employment, and assessment services in Toronto and York Region. We also help businesses recruit the workforce they need to be successful. JVS Toronto is a registered charity and receives generous funding to provide most of our services without charge. Visit www.jvstoronto.org.


Program Overview

JVS Toronto North office offers a wide range of employment related services to unemployed individuals of all ages, financial backgrounds and skills to help them gain employment within their field or a related field. The programs include: Employment Source, Job Search Workshop, Canadian Workplace Communication, Mentoring, Bridging programs for internationally trained professionals, pre-arrival program – CanPrep, EMETemployment program for the Jewish community, Joint Project with JFCS as well as itinerant services from the Bathurst/Finch HUB, Lebovic Campus and Albion Mall locations.

Program Assistant, Job ID #5001

JVS Toronto North Services

Full-time / 1 year contract with possibility of renewal / Starting ASAP / JVS North


Reporting to the Sr. Manager, Employment Services and Program Manager, ISTEM the individual in this position will:

  • Provide information to potential clients and referral sources, describe programs of the location and answer questions knowledgeably
  • Provide front desk/ reception and schedule/coordinate reception coverage as well as ensure tracking of 45 staff at the location
  • Responsible for administration of the centralized client intake; coordinate recruitment and referrals, screen referrals for appropriate programs; understand the flow of client activities for all programs
  • Conduct intake and service coordination for JSW at JVS North and related itinerant locations
  • Support facilities management and administration; maintain office supplies and equipment
  • Provide full clerical support, including preparing and completing agency and government forms
  • Set up, maintain and file client records in relevant databases as required. Assist with statistical and program reports
  • Assist with organizing appointments and workshops. Contacts employers, clients and referring agencies regarding session start dates, interviews, appointments,
  • Collaborate with Youth programs staff on client enrollment and files transfer
  • Responsible for enrolling new hires in Salesforce across organization; liaise with Salesforce team
  • Assist location staff with all administrative and other related duties as needed


Flexible hours / evenings / weekends may be required for this position.



Qualifications & Experience:

  • College Diploma in Social Work or a related field. International degrees must be evaluated for Canadian equivalency.
  • 2 years of administrative experience
  • Excellent administrative, analytical, interpersonal, and problem-solving abilities
  • Culturally sensitive when dealing with clients, including various newcomer groups, employees, and the community and deal effectively wide variety of individuals
  • Proficient in Microsoft Office; computer literate; the ability to learn systems used by the agency (ie. iCare, EOIS, CaMS, SalesForce)


Our ideal candidate will also have:

  • Employment Ontario knowledge and exposure



What JVS Toronto Offers You:

  • Health & Dental Benefits
  • A paid vacation allowance
  • Fulfilling career opportunity where you can drive results and make a difference
  • Established team and management support to integrate you into your new position
  • Opportunity to collaborate with counterparts across the agency to increase success
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Qualified applicants are invited to submit their resume & covering letter ASAP to .
Applications will be accepted only through the above e-mail address.
Please include the job title and job ID # in the subject line.
JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly.
Our agency embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.
Contact Details:
JVS Toronto
Head Office
74 Tycos Drive
Toronto, ON, M6B 1V9

Tel: (416) 787-1151

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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