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Job Number:  46190
Administrative Assistant - Calgary
Job Posted: Wednesday, 11 July 2018
Closing Date: Saturday, 28 July 2018
(57 days ago)
Hope Mission
Region: Calgary area Type: Full time
Location: Calgary (South East and Camp Gardner) Salary: (not entered)

Administrative Assistant - Calgary

Hope Mission



Title                   : Administrative Assistant

Reports to        : The Administrative Assistant is accountable to the Program Manager of Hope Mission’s Hubalta Centre, to assist with administrative and accounting duties.

Based at          : Hope Mission’s Hubalta

Hours of work : 9am to 5pm, Monday-Friday.


As we provide programming and services in the after-school hours, all staff must be available to work evenings and Saturdays for special events as needed. Must also be available to serve at our summer camp, Camp  Hope, as needed.






Hope Mission has a vision that men, women, youth and children who come to our doors

would come to know Jesus Christ as their personal Lord and Saviour.

This vision can be fulfilled only if all staff is diligent

in serving, strengthening and uplifting people in the name of Jesus Christ.



Job Summary:


Hope Mission Calgary provides programs, meals, and care to children and families in the Forest Lawn community through the Hubalta Centre. The Administrative Assistant supports the Program Manager and team to ensure the day to day administration activities are developed and maintained in order that the ministries and programs can continue to run as smoothly as possible.


Key Attributes:

  • Leadership: Lead through serving.
  • Communication: Maintain clear communication within Hope Mission: Program Manager, Calgary Hope Mission team, Community Engagement, Purchaser, HR, Accounting, and with participants of the programs.
  • Team Work: Attend staff meetings and functions. Serve, strengthen, and uplift other team members.
  • Faithful, Available, and Teachable: Serve with faithfulness and excellence. Be consistent in work and willing to grow in character and skill. Be willing and ready to serve, strengthen, and uplift people in the name of Jesus Christ.


Main Duties and Responsibilities:

  • Administrative Support: Assist the Calgary Program Manager in administering all facets of Calgary business and fiscal affairs (Petty Cash, Purchase Orders, Capital Expenditures, Invoices, Donations, etc). Ensure the daily operations of the office are managed in accordance with Hope Mission polices and procedures.
  • Reception: Answer the phones and manage the front desk with a warm and friendly presence while providing accurate information to inquiries. Coordinate internal and external resource referral information for people who come through Hope Mission’s doors. Be ready and willing to lend a listening ear and direct people to appropriate services.
  • Inventory: Maintain an inventory of all property.
  • Payroll: Assist with compiling and submission of monthly timesheets to payroll.
  • HR: Assist with sending new hire packages to HR.
  • Database: Upkeep and maintain records for clients and staff members. Retrieve client or staff information when needed. Donations: Receive donations and respond in kind to our donors as per policies and procedures of Hope Mission.
  • Outreach Ministry: Support the ministry team as they run programs to children and families. Develop relationships with the children and families who come to Hope Mission programs. Be available to join in program on occasion when there are staff away.
  • Perform other relevant duties as assigned by the Calgary Program Manager. 

Minimum Qualifications & Skills:

  • Ministry Experience: Relevant experience in ministry involving administration, leadership, children, youth, and outreach. Understanding of various challenges of those “at risk” and able to handle relevant reports.
  • Administrative Experience: Training or experience in managing business and fiscal affairs. Experience with Office Programs (Word, Excel, Powerpoint, Media).
  • Self-Starter, Team Player, Multi-tasking, Flexible: Able to manage competing priorities and multiple activities, events, and situations. Works well under pressure and requires minimal supervision.
  • Education: Completion of high school, Business Administration or Ministry Degree an asset.


Other Requirements:

  • Being a Christian Organization we require our employees to be in agreement and sign the Hope Mission Statement of Faith.


  • Must be legally entitled to work in Canada on a full-time basis.
  • Able to provide Criminal Record Check with a Vulnerable Sector Search and a Child Intervention Record Check
  • A letter of reference from a ministry or church is an asset
  • Adherence to Hope Mission’s Policies and Procedures






1. Resume,

2. Reference list,


3. Cover letter stating why you would like to work in a Christian Ministry


TO:     People and Culture, Hope Mission




How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.

1. Resume,
2. Reference list,
3. Cover letter stating why you would like to work in a Christian Ministry

TO: People and Culture, Hope Mission
Contact Details:
Human Resources
Hope Mission
9908 106 Avenue NW
Edmonton, AB, T5J 2L8

Tel: (780) 422-2018
Fax: (780) 453-1455
www:   www.hopemission.com

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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