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Job Number:  46381
Administrative Assistant - Basic Services
Job Posted: Wednesday, 18 July 2018
Closing Date: Friday, 17 August 2018
(tomorrow)
The Mustard Seed
Region: Calgary area Type: Full time
Location: Calgary Salary: (not entered)

The Mustard Seed is a Christian humanitarian organization whose vision is to build community, grow hope and support change. Intentionally following Jesus Christ and partnering with the community, The Mustard Seed combats the root causes of poverty in Alberta and works to create positive, lasting change in the lives of those we serve. The Mustard Seed provides basic services - food, clothing and housing, and support services – education and employment, to those living in poverty within Alberta.

 

POSITION SUMMARY

The Administrative Assistant is an administrative leader who excels in communication and time management. They provide unparalleled administrative support to the Basic Services department to complete tasks and special projects. The Administrative Assistant also supports the Director by providing a high level of confidential administrative assistance and maintaining effective communication with service and program areas external to the Shelter and within The Mustard Seed. The Administrative Assistant also assists the Director and Manager in providing Christian leadership to the department.

 

MAJOR DUTIES AND RESPONSIBILITIES

  • Efficiently and thoroughly manages meetings, advising on potential calendar events or issues and prepares all necessary documents and meeting material
  • Ensures timely and accurate response to inquiries and requests from staff, volunteers, donors, guests, agencies & other stakeholders
  • Serve as primary liaison and connection with program and service areas throughout The Mustard Seed; including HR, IT, Health & Safety, Finance and others as deemed appropriate by the Director
  • Coordinates the usage and fulfillment of office supplies, facilities work order requests, key and access requests as well as office resource allocation
  • Reviews, sorts and manages Departmental mail and incoming correspondence
  • Supports the development of agendas, supporting documents and logistics for meetings chaired by the Director, the Basic Services team or as requested
  • Collects and compiles statistics, drafts and submits required reports, assists in preparing presentations as needed (experience in the research and collection of data would be an asset)
  • Reviews and reconciles expense reports and corporate credit card reports for the Director and Basic Services department
  • Coordinates with other departments and direct reports to ensure timely production of documents and briefing notes, assisting in document creation as necessary
  • Coordinates and executes special events and projects as instructed by the Director
  • Develop and maintain relationships with 3rd Party agencies that will provide in-reach and other support to shelter clients
  • Work with the Basic Services team to ensure all objectives and targets are met with excellence
  • Demonstrate integrity and professional competency, focusing on helping others to achieve their targets
  • Other duties as assigned.

MINIMUM QUALIFICATIONS AND SKILLS

  • A certificate or diploma in office administration with at least 2 years of experience in an office
  • Ability to interact professionally (with diplomacy) and respectfully with all personnel, executive management, high level external audiences and major stakeholders of The Mustard Seed
  • Ability to work flexible hours and some weekends in support of meetings and special events
  • Demonstrates adaptability, team excellence, completion focused, and service excellence
  • Maintains complete discretion with confidential information
  • Uses initiative and resourcefulness to handle multiple priorities in a fast-paced environment
  • Has very strong communication skills; Demonstrate strong oral and written communication skills
  • Intermediate to advanced skills in Word, Excel, PowerPoint, and Outlook
  • Exceptional organizational skills
  • Strong time management and planning skills
  • Able to commit to supporting The Mustard Seed’s statement of faith.

 

OTHER INFORMATION

  • This position is part of a regular work week schedule, running 8:00 AM – 4:30 PM, Monday – Friday but requires some amount of flexibility to meet the needs of the Department
  • The Mustard Seed Shelter is a 24/7 operation which requires the Administrative Assistant to carry On Call responsibilities;
  • Office space will be provided;
  • This position requires moderate amounts of walking, standing, sitting, lifting, carrying, and daily interactions with and amongst a diverse group of individuals;
  • This position is highly interactive while requiring a focused amount of mental effort to collect and analyze information, perform detailed tasks and maintain proper time management
  • Employment Security Check is required
  • As The Mustard Seed is a Christian ministry, we require our employees to be in agreement and to sign our statement of faith
  • Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

 

Start date: once a suitable candidate is found

Apply online using our Position Application Form on our Careers page. (https://themustardseedhr.wufoo.eu/forms/position-application-form/)

 

The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents, matching RRSP after one year of service, and flex days. The Mustard Seed embraces the concept of employment equity, which includes fair representation, anti-discrimination and reasonable accommodation.

 

Privacy Policy: The Mustard Seed follows the principles of privacy therefore the privacy policy will be adhered to. We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. The Mustard Seed reserves the right to amend job advertisements. No phone calls please.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please apply online
Contact Details:
Human Resources
The Mustard Seed
102 11 Ave SE
Calgary, AB, T2G 0X5
www:   theseed.ca/careers/


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