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Job Number:  46614
Comp # 2818 A/B - Documentation Clerk (up to two position available)
Job Posted: Thursday, 26 July 2018
Closing Date: Wednesday, 26 September 2018
(in 42 days)
BC Housing
Region: Vancouver & Lower Mainland Type: Full time
Location: Vancouver Salary: (not entered)

DOCUMENTATION CLERK:

 

POSITION SUMMARY

 

The Documentation clerk is responsible for processing documents such as accounts payable invoices and coding P-Cards as well as creating Purchase Orders, Standing Purchase Orders, Change Orders, and Work Orders. The position also processes documents such as tenant move-outs, building inspections, Declarations of Income and Assets, pet registration, and tenant chargebacks Further responsibilities include property portfolio and property maintenance support functions, provides direct face-to-face and telephone-based customer service to visitors and clients, processes leave management documentation, maintains various databases and current tenant files, and provides general operational support. Positions are located in different work centres. The full range of duties may not be performed at all times, as incumbents will be assigned in accordance with operational requirements. However, incumbents can expect to rotate through all functions and are required to be knowledgeable of all duties.

 

CANDIDATE PROFILE

 

The successful candidate will have the following:

 

QUALIFICATIONS:

 

Secondary school graduation plus completion of a comprehensive post-secondary course in office or business administration from a recognized educational institution.

Minimum of two years varied clerical experience in related office administration and accounting, including contact with diverse members of the public.

OR an equivalent combination of education, training and experience suitable to the employer.

 

REQUIRED KNOWLEDGE AND SKILLS:

  • Sound practical knowledge of the rules, practices and procedures of office and program administration
  • Sound practical knowledge of the rules, practices and procedures of accounting and accounts payable
  • Sound practical knowledge of Windows based programs including Word and Excel
  • Working knowledge of BC Housing’s customized JDE1 application preferred
  • Basic knowledge of accounting
  • Ability to interpret and understand financial documents received from tenants
  • Good verbal and written communications skills
  • Excellent interpersonal skills, with good conflict resolution skills
  • Ability to demonstrate patience and tolerance and exercise tact, diplomacy and good judgement when dealing with a variety of clients, including those of diverse cultural, educational and socio-economic backgrounds and those with difficult behavioural issues
  • Ability to prioritize, multi-task and process a large volume of work in a fast-paced environment with a high degree of accuracy while meeting prescribed deadlines
  • Ability to type 50 wpm
  • Ability and interest in taking initiative, being flexible, adapting to change and contributing in a team environment
  • Ability to assess and respond quickly and effectively to an incident and/or crisis

 

How to Apply:

 

Please review the Job Description prior to applying

 (When there is a pop up asking if you wish to view only secure items, press no)

 

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.

 

As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

 

Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

 

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

 

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

 

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted
Contact Details:
BC Housing
www:   www.bchousing.org


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