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Job Details

Job Number:  46734
Administrative Assistant
Job Posted: Tuesday, 31 July 2018
Closing Date: Sunday, 12 August 2018
(71 days ago)
Oak Bay Volunteer Services
Region: Vancouver Island & Coastal areas Type: Part time
Location: Victoria Salary: $20.00 per hour

Oak Bay Volunteer Services (OBVS) is seeking applications for a part-time Administrative Assistant to participate in the daily administration and coordination of OBVS’ office, programs, events and other activities.  Reporting to the Executive Director, the successful candidate will work within the Oak Bay community office, and provide effective and efficient administrative support to the nonprofit organization.


Role Description:


The successful candidate will have responsibility for:

  • Reception as the first point of contact for the public, clients and volunteers via phone, email and in-office
  • General administration including checking mail, bank deposits, and other secretarial services
  • Maintenance of the paper and electronic filing systems
  • Database assistance including data entry and monthly maintenance
  • Monitoring and ordering of office supplies
  • Assistance with the coordination of office volunteers
  • Periodic administrative support for the organization’s programs and events
  • Communication support (e-blasts, social media posts, website updates)
  • Other assistance to staff as required 

Requirements and Qualifications: 

  • Minimum of Grade 12 education; experience and/or education in office management/administration an asset
  • Successful criminal record check
  • Proficiency in computer software (Word, Excel, Outlook, databases, web tools)
  • Excellent interpersonal skills
  • Excellent organizational skills, including attention to detail and ability to multi-task
  • Friendly, welcoming and professional demeanor
  • Experience working with a nonprofit and voluntary organization as an employee or volunteer an asset
  • Familiarity with customer relations managers, social media and website administration is an asset 


This is a part-time employment position (20 hours per week) to start approximately August 27, 2018. Remuneration is $20.00 per hour plus benefits.


How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Applications, including cover letter and resumé, will be accepted by email until 5:00pm on Sunday, August 12, 2018 to , with the subject: Administrative Assistant Position.
Contact Details:
Oak Bay Volunteer Services
101 - 2167 Oak Bay Avenue
Victoria, BC, V8R 1G2

www:   www.oakbayvolunteers.org

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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