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Job Number:  46912
Administrative Coordinator
Job Posted: Tuesday, 7 August 2018
Closing Date: Thursday, 16 August 2018
(2 days ago)
The Salvation Army
Region: Southern Ontario Type: Full time
Location: Windsor Salary: $19.00

Responsibilities: 

  1. Perform general office duties such as: screens telephone calls and directs and answers inquires; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email courier material as requested; resolves routine inquiries.
  2. Maintain current fixed asset inventory; ensure that a yearly inventory is completed, maintains adequate insurance coverage.
  3. Schedule appointments, meetings, prepare/distribute agendas; take minutes; type and circulates minutes.
  4. Compile, type, and maintain policies, procedures, and manuals as needed.
  5. Build and maintain databases (e.g. contact lists, inventory, etc.)
  6. Draft and type correspondence, presentations, brochures; fliers and generates reports.
  7. Assist in the preparation for accreditation and other reviews, and follow-up.
  8. Assist with purchasing as required, and prepare requisitions for DHQ approvals, ensuring all necessary information is attached.
  9. Order all stationery supplies and maintain adequate office supplies and other supplies as directed; maintain supply of postage stamps, arrange for maintenance of office equipment.
  10. Process out-going mail including courier parcels and materials of a confidential nature; receives parcels and distributes to the appropriate persons; assist with the daily general mail opening.
  11. Prepare and receive paperwork for various projects and processes. 
  12. May schedule or keep track of supervisor’s calendar; make travel arrangements etc.
  13. Makes decisions on routine and urgent administrative matters in the absence of supervisor.
  14. Perform other position related duties as required.

This position description indicates the general nature and level of work expected of the incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities of the incumbent. 

Qualifications:

  • Completed two (2) years of Community College, Business Administration Certificate preferred.
  • Minimum of three (3) years of prior related experience dealing with office equipment and tools,  and senior administrative/secretarial experience 
  • Self-motivated, flexible, disciplined and able to work with minimal supervision
  • Typing speed of 50 words per minute
  • Strong organizational, prioritizing and time management skills to effectively handle multiple priorities and meet competing deadlines with minimal supervision
  • Adaptable, proactive, a self-starter and the ability to work independently
  • Ability to maintain information in confidence and exercise good judgment.
  • Ability to learn, adapt, and utilize technology and processes quickly
  • Superior organizational skills, attention to detail, ability to prioritize, manage multiple tasks and the ability to complete assignments and meet deadlines with minimal supervision
  • Must have strong interpersonal and communication skills (written/oral) and an ability to work cooperatively with managers and community partners
  • Attention to detail and ability to multi-task with frequent interruptions and complete assignments and meet deadlines with minimal supervision 
  • Capable of establishing and maintaining positive interpersonal relationships
  • Ability to maintain a high level of accuracy and confidentiality; attention to detail, problem solving and analytical skills
  • Experience with or willing to learn program specific software such as; Aggresso, TEM and Ulti-Pro.
  • Ability to lift/move more than 10 lbs. (9kg)
  • Proficiency in all Microsoft Office products is required - i.e. Word, Excel, Publisher, PowerPoint, etc.
  • Adaptability: Demonstrate a willingness to be flexible, versatile, and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
  • Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour is consistent with these standards and aligns with the values of the organization.
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques in both one-on-one and group settings.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
  • Valid Ontario Class “G” Driver’s License,  own vehicle and insurance, a current copy of a driver’s abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
  • Provide an original copy of a Background Check screening that is satisfactory to The Salvation Army, in its sole discretion, is required.  The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment.
  • Support for and an understanding of the mission and purpose of The Salvation Army in Canada.
  • NOTE: Alternative combinations of education and experience may be considered

This is a permanent full time position based on 40 hours per week. Schedule may vary according to requirements of responsibilities - some weekend and evening work may be required. Some travel may be required.

Normal hours of work – 8:00 a.m. to 4:30 p.m. and includes a ½ hour unpaid meal break. 

Starting date: Monday, September 10, 2018

Interested applicants must respond in writing by Thursday, August 16, 2018, to:

 

Hua Zhang

EMAIL: Hua_Z 

 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

 

 

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements. 

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Send applications in PDF or Word format only via email.
Contact Details:
Hua Zhang, Business Manager

E-mail: Hua_Z


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