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Job Details

Job Number:  46951
Events Assistant
Job Posted: Wednesday, 8 August 2018
Closing Date: Friday, 24 August 2018
(52 days ago)
Big Sisters of BC Lower Mainland
Region: Vancouver & Lower Mainland Type: Contract - Part time
Location: Vancouver Salary: (not entered)

At Big Sisters we know that mentoring matters! We are lucky enough to see the results it creates year over year in our organization. Not all girls have access to a mentor; we exist to make sure that they do. Our organization is committed to making a difference in the lives of young girls who may be facing challenges like isolation, poverty, social anxiety, or low self-esteem. At Big Sisters we believe that every person has limitless potential and individual strengths. It is our mission to have this potential realized in everyone – from the Little Sisters who haven’t yet seen what they are capable of, to our mentors, volunteers and staff.


We are looking for a temporary Event Assistant to provide support to our Events Manager with administrative duties and projects relating to our upcoming events. This position will be 15 hours per week.



  • Assist with the logistics of our Luminary Awards Soirée
  • Support the planning, implementation and maintenance of detailed records on all event activities including: critical path planning, procedures, contacts and event suppliers;
  • Support all recognition and appreciation correspondence with event partners, donors, guests, suppliers and volunteers;
  • Assist with coordination and data entry for silent auctions;
  • Assist with donor solicitation (e.g. follow-up calls, letters and e-mails);
  • Assist with preparation for events (e.g. designing and printing auction bid sheets, writing auction program, researching donation values, making donation follow-up calls, photocopying, etc.);
  • Assist with day-of event duties;
  • Assist with post-event duties (e.g. sponsorship reports, donation entry, mailings, and guest information);
  • Other administrative and office tasks as required.



  • Outgoing, with excellent oral, written and interpersonal communication skills;
  • Excellent planning & organizing skills;
  • Basic computer skills required with a willingness to learn. Familiarly with Microsoft Office Suite an asset;
  • Some event coordination experience is an asset;
  • Ability to work independently and with initiative




This is a temporary, part-time position.  Anticipated start date is early September 2018. Contract will be completed end of November 2018. Please confirm your interest by submitting your resume and cover letter to:


Amanda Charna, Human Resources & Volunteer Coordinator

34 East 12th Avenue, Vancouver, BC V5T 2G5, email:


Please use subject line: Event Assistant


If your background and qualifications match the position requirements, we will contact you. No phone calls, please.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please email your cover letter and resume to . No phone calls please.
Contact Details:
Amanda Charna
Big Sisters of BC Lower Mainland
34 East 12th
Vancouver, BC, V5T 2G5

Tel: 604-873-4525

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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