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Job Number:  49535
Senior Administrative Assistant
Job Posted: Friday, 9 November 2018
Closing Date: Friday, 23 November 2018
(56 days ago)
Job Skills
Region: York / Durham area Type: Contract - Full time
Location: Newmarket Salary: (not entered)

Senior Administrative Assistant

Full-Time 1 Year Contract

Based in Newmarket, Head Office Location


Who we are:  Job Skills offers employment solutions connecting the skills of job seekers with the needs of employers to create a more vibrant community.


What we need: A flexible and motivated individual with a high level of energy and a positive attitude who:

  • Has post-secondary education at a College/University level in Business Administration or a related field and/or a combination of related education and relevant work experience
  • Has a minimum of five years of experience providing senior level administrative support
  • Previous experience working with a non-profit Board of Directors required
  • Has knowledge of Board practices and governance
  • Has demonstrated experience in Communication (verbal and written), Decision Making, Adaptability, Planning and Organizing, Time Management, Contributing to Team Success and a Quality Focus
  • Is Results oriented, proactive, and resourceful with a quality-standards approach
  • Has excellent writing and minute taking skills
  • Is self-directed and detail-oriented, with the ability to multi-task and prioritize work to meet deadlines in a fast-paced environment
  • Has well-developed interpersonal/customer service skills including excellent telephone manner
  • Proficient using Microsoft Office (Word, Excel, PowerPoint, Outlook and Access)
  • Knowledge of standard office administrative practices and procedures
  • Has flexibility to provide support across office locations
  • Has flexibility to work outside of office hours as required, including occasional evenings and weekends
  • Has a valid driver’s license and a reliable vehicle

What you will do: The Senior Administrative Assistant will provide support to the Senior Management Team. This person will provide reception relief at Head Office, communicating efficiently and effectively with all internal and external clients. Responsibilities include:

  • Attending Board meetings, Board Committee Meetings, Strategic Planning and Governance Sessions, Senior Management Meetings, as required
  • Assisting all Departments at Head Office as needed, including HR, Finance and Marketing
  • Taking on the following duties as assigned:
    • Attending and taking minutes at internal meetings as required, including recording, transcribing minutes of the meetings
    • Providing reception relief and support as required
    • Processing proposals, documents, correspondence and other materials
    • Arranging for all aspects of the various meetings/events related to the Board of Directors, Workshops, Planning Sessions and Executive Director special meetings and/or events as required (including catering, venue booking, logistics, registration)
    • Maintaining filing systems for the Executive Director and Executive Assistant
    • Booking travel, accommodations and conference arrangements, when necessary
    • Assisting with the Executive Director’s schedules and appointment in Outlook, as necessary
    • Maintaining up-to-date contact lists for all internal and external clients
    • Assisting with the organization and maintenance of confidential office filing systems and document management databases and folders
    • Working with the Receptionist/Administrative Assistant to prepare and monitor telephone relief schedule, acting as reception relief when required

What you will get: In addition to the satisfaction gained from helping people reach their employment goals, Job Skills offers a competitive salary and benefits package!


If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part of our growing Job Skills Team!


Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, Client-focused, performance-oriented and believe in the personal growth of our Staff, our community and our Clients.


As a Senior Administrative Assistant for Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and experience to support the Executive Assistant, Executive Director, Senior Management Team and Board of Directors, for Job Skills.


Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and Client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.


We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title and Job Reference Number in the E-mail subject line and tell us how you learned about this job in your cover letter.


Please reply in confidence by 4:30 p.m. Friday, November 23, 2018


JOB SKILLS Hiring Committee

Job Reference Number: HO110737

14-130 Davis Drive, Newmarket, ON, L3Y 2N1



How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please indicate the position title and Job Reference Number in the E-mail subject line and tell us how you learned about this job in your cover letter.
Contact Details:

www:   www.jobskills.org

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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