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Job Details


Job Number:  55270
Admin Assistant
Job Posted: Tuesday, 18 June 2019
Closing Date: Saturday, 31 August 2019
(in 10 days)
Elizabeth Fry Society of Greater Vancouver
Region: Vancouver & Lower Mainland Type: Part time
Location: Vancouver Salary: (not entered)

Position               :         Admin Assistant                                                  Closing Date       :     Open until filled

Type                     :         Full-time (37.5 hours)                                          Location              :     Vancouver

Nature of Work   :         AM/PM & Weekday                                              Posting #2           :     2301-072019

                                        

We are a human rights and social services charitable not-for-profit agency for women, girls, and children affected by the justice system.

 

EFry is committed to the belief that people are willing and able to take responsibility for their own lives if provided with the resources, opportunities and skills to do so. We value working together with others who are committed to equality, fairness, and opportunity for those we serve.

 

EFry helps both female and male clients access the government financial support to which they are entitled. Third Party Administration clients cannot receive these services from government offices for behavior or their need for high levels of support and case management. EFry tailors our support to each client’s individual circumstances, with the goal of helping them meet the criteria necessary to reinstate their direct access to government services.

We are hiring an Admin Assistant to be assigned in Vancouver.

 

ROLE OVERVIEW

 

The Admin Assistant provides a variety of administrative and secretarial assistance and produces reports

from a variety of information sources and databases. 

 

 

RESPONSIBILITIES

 

  • Answers phone and/or in-person inquiries and routes to appropriate staff member if required;
  • Sorts and distributes both post and courier incoming mail and prepares outgoing mail.
  • Prepares, checks and processes standard documents. Maintains filing system, records maintenance and look-up and retrieval if necessary.
  • Operates a variety of office equipment, i.e. computers, printers, copiers, facsimile equipment.
  • Ensures that office and other areas are maintained in a clean and tidy manner and that the required supplies are in stock.
  • Completes client file reviews and keep files up to date.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning, and among others.
  • Has an understanding of the issues that affect the clients such as poverty, mental health, addictions and trauma.

 

 

 

EDUCATION AND EXPERIENCE

Completion of Grade 12, plus completion of a program of up to one (1) year in secretarial training,

business or office administration.  Equivalent combination of education, training and experience will

be considered.  Must be proficient in Microsoft Office, multi-line switchboard, fax, photocopier and

postage machines.  Excellent people and communication skills.

 

 Three years of recent related experience that includes reception and clerical functions is preferred.

 

 

SKILLS & ABILITIES

  • Demonstrated ability to type 60 words per minute and operate a PC and related application software programs
  • Ability to communicate effectively orally and in writing and to deal effectively with the public
  • Ability to organize work and carry out the duties of the position with independence
  • Ability to operate telephone switchboard and other office equipment.
  • With at least one year's relevant work experience in the front-line
  • Extensive computer and software skills
  • Has knowledge on social assistance services as provided by the Ministry of Social Development

 

JOB REQUIREMENTS AND EXPECTATIONS

  • Standard First Aid with CPR-C, and Dr’s Note of fitness required
  • Local Police search and Provincial Vulnerable Sector Criminal Record Clearance required
  • Must have own vehicle and valid BC driver’s licence
  • Satisfactory record of driver’s abstract

 

Efry actively promotes a program of employment equity and equal opportunity to ensure equal access to employment opportunity for all persons. 

 

Interested candidates must submit a cover letter and resume to  

Please note only short listed candidates will be contacted for interview.  No phone calls please.

 

How to Apply
Please mention you saw this posting on WorkInNonProfits.ca.
Contact Details

www:   elizabethfry.com


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Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

 
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