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Job Details


Job Number:  56220
Program Financial Assistant - WorkBC Employment Services - 3 Positions
Job Posted: Wednesday, 24 July 2019
Closing Date: Saturday, 24 August 2019
(in 3 days)
Options Community Services Society
Region: Vancouver & Lower Mainland Type: Full time
Location: Surrey, BC Salary: Competitive Wage (Comprehensive benefit package & MPP after 3 months)

Permanent Full Time (35 hours per week) – 3 Positions

 (This position requires work outside normal office hours)

 

The Program Financial Assistant is responsible for performing, coordinating and overseeing financial and office administrative duties including data quality corrections, and sustained outcomes follow-up (4, 24 & 52 week) to enhance key performance measures and program outcomes. The Program Financial Assistant is also responsible for providing backup to the Administrative Assistant and Client Services Representative positions.

 

KEY DUTIES AND RESPONSIBILITIES:             

  • Conduct 4, 24 and 52 week sustained outcome follow-up and ensure job sustainment documentation for outcomes are accurately captured and entered in ICM.
  • Perform data quality and Ministry invoice corrections.
  • Reconcile program sustained outcomes fees with finance.
  • Order/purchase and maintain supplies. Keep inventory for office supplies, food vouchers, bus tickets and other supplies for clients.
  • Managing orders, invoices and receipts/documentation from schools, daycares and office service providers.
  • Complete program statistical reports related to COA and Ministry inquiries.
  • Provide backup to the Administrative Assistant and Client Services Representative positions as follows:
  • Make job start support purchases and registration for short term training.
  • Greet clients, manage incoming telephone calls, schedule appointments, and organize daily client flow.
  • Answer questions and provide accurate information regarding the WorkBC Employment Services.
  • Maintain all required forms/assisting clients to complete initial intake forms online.
  • Dispensing and tracking transportation, job starts and other financial supports as required

 

QUALIFICATIONS

Education, Training and Experience:

  • Demonstrated success in an Administrative/Bookkeeping or similar role.
  • Completion of high school preferably with post-secondary administrative
    certificate/diploma.
  • Thorough knowledge of employment services and well-rounded knowledge of services and resources in the community.
  • Advanced computer skills in MS Office and Internet; ICM experience an asset.

Job Skills and Abilities:

  • Demonstrated understanding of designing and developing effective marketing materials
  • Organized and comfortable working in a multi-tasking, fast-paced environment.
  • Exceptional communication and listening skills to ensure clients feel respected, heard and supported.
  • Ability to organize and carry out duties with independence and professionalism.
  • Alert to the needs of a performance-based business model.
  • Strong ethics around confidentiality.
  • Flexible and committed to contributing to a team – ‘can do’, ‘will do’ attitude.
  • Competent in relating to very diverse clientele; patient and calm when handling challenging situations.
  • Must be sensitive to, and respectful of, cultural and lifestyle diversity.
  • Second language/Crisis Line experience is an asset.
How to Apply
Please mention you saw this posting on WorkInNonProfits.ca.
Resumes will be reviewed starting [July 31, 2019] but the posting will remain open until filled and will close without notice.

Please include a cover letter clearly indicating the posting number [#A21389] and outlining your qualifications and related experience for the position.

NOTE: Options Community Services Society is an equal opportunity employer committed to hiring a diverse workforce. Applicants not selected for an interview will not necessarily be notified. An eligibility list will be maintained for up to 6 months.

No phone calls please.
Contact Details
Glynis Soares, Program Manager
Options Community Services Society

Email:
www:   www.options.bc.ca


 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

 
Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

 
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