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Job Details

Job Number:  57480
Administration Manager
Job Posted: Wednesday, 11 September 2019
Closing Date: Monday, 23 September 2019
(in 4 days)
Scarborough Community Legal Services
Region: Toronto Metro area Type: Full time
Location: Toronto Salary: (not entered)




SCLS is a non-profit community based legal clinic funded by Legal Aid Ontario.  We provide clinic law services to low income individuals in a culturally diverse community.  Our work includes individual case work, public legal education, law reform, and community development activities mainly in the areas of tenants’ rights, income maintenance law, immigration law, and workers’ rights.


We is looking to hire an administration manager on a one year contract to join our growing team. This position reports to the Executive Director.



Duties and Responsibilities


Management & Human Resources Responsibilities

  • Supervise non-legal staff - discuss and evaluate performance of existing employees and interview and hire new employees
  • Issue discipline under the Collective Agreement, up to and including preparing and filing disciplinary letters, issuing suspensions, and recommending termination to the Board of Directors
  • Respond to and resolve employee and client complaints regarding non-legal staff
  • Maintain employee personnel records
  • Approve employee leave requests
  • Assign administrative tasks to staff
  • Work in collaboration with the Executive Director to manage the Clinic’s budget and forecast the impact of changes to funding and working conditions
  • Develop and implement workplace policies in collaboration with the Executive Director, including human resources policies and procedures
  • Attend Board of Directors’ meetings, advise the Board on administration matters, and prepare minutes of Board and Committee meetings
  • Participate in union related management committee meetings and collective bargaining
  • Communicate with Legal Aid Ontario regarding funding issues


Office Administration & Support

  • Manage office operations to ensure office facilities and equipment are maintained
  • Find and implement solutions regarding office administration issues
  • Resolve technical problems and assist in resolving IT issues
  • Ensure efficient administration and coordination of all Clinic services
  • Provide administrative support to the Board of Directors, Executive Director, and other legal staff as necessary
  • Some reception duties



Qualifications and Experience


  • You have a minimum of five years’ experience managing an office in a non-profit environment, including experience budgeting and working with large funders.
  • You have experience in human resources. Experience managing in a unionized environment is an asset.
  • You have experience with information technology systems and strong computer skills.
  • You have experience developing and implementing effective workplace policies.
  • You have demonstrably strong organizational and communication skills.
  • You have a commitment to social justice and working for positive social change on issues that affect low income individuals and groups.
  • You have the strong interpersonal skills that are needed to address the needs of clients from a variety of social and cultural backgrounds.
  • You have a collaborative work approach and the ability to work well in a team based environment.
  • Experience in community legal clinics is an asset.



Terms of Employment


This is a full-time position on a one year contract. There is a possibility of extension or a transition into a permanent position depending on the availability of funding. The salary range is $60,000 to $70,000 per year. The compensation package includes a comprehensive benefits package and RRSP contributions.



We thank all applicants for their interest however only those selected for an interview will be contacted.


SCLS welcomes applications from diverse individuals who self-identify on the basis of any of the protected grounds under the Human Rights Code. We are committed to full compliance with the Human Rights Code, the Accessibility For Ontarians With Disabilities Act, the Occupational Health and Safety Act, and all other applicable legislation. We will provide accommodation during the hiring process upon request. Information received relating to accommodation measures will be addressed confidentially.



How to Apply
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit a cover letter, resume, and contact information for two professional references to Svetlana Kroutskikh by email at , or by regular mail to:

Attn: Hiring Committee
Scarborough Community Legal Services,
695 Markham Rd., Suite 9
Toronto, ON M1H 2A5
Contact Details
Lana Kroutskikh
Scarborough Community Legal Services
695 Markham Road, Suite 9
Toronto, ON, M2R 3P9

Tel: 416-438-7206
Fax: 416-438-9869

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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