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Job Details


Job Number:  58068
Administrative Assistant
Job Posted: Thursday, 3 October 2019
Closing Date: Thursday, 31 October 2019
(in 16 days)
Connections Community Services
Region: Vancouver & Lower Mainland Type: Full time
Location: Richmond Salary: 18.21 to 21.24

Applicants must follow the instructions to apply for this position, those not doing so will not be considered. Complete the required assessment; attach a cover letter with your application or send a complete resume and cover letter quoting A1019 in the subject line. Those not following these instructions will not be considered.

Please indicate in your cover letter:

  • What interested you and how you fit the requirements of the position
  • Your current availability to start
  • Any details on your availability or schedule limitations for shifts
  • Area you live in and if you have access to a vehicle/how you will get to work
  • Highlight your skills and competencies in software, accounting, website/social media and administrative support.

Position Title:

Administrative Assistant

Program:

CCSS

Department:

Administration

Status:

Bargaining Unit

Wage:

Administrative Assistant (as per CBA Grid 10 $18.21-21.24)

Headquarters:

110-5751 Cedarbridge Way Richmond

Date Last Revised:

April 1, 2019

Qualifications:

Grade 12 education plus training in modern office systems including computer hardware and software (the Microsoft Office suite), fax machines, calculators and photocopiers. Typing speed of 40 to 50 wpm.

General Skills and Abilities

The administrative assistant must possess the following:

  • ability to operate a personal computer and software utilized by the agency;
  • ability to communicate effectively orally and in writing with program staff, clients and the general public;
  • ability to organize, prioritize and carry out the duties of the position with independence; and
  • ability to operate standard office equipment such as telephone systems, fax machines, photocopiers, computer systems, assist with technical requirements and provide support with the agency social media and website needs.
  • Ability to support accounting, expense and client/staff expense vouchers and data entry
  • Ability to support website updates, produce newsletters and manage information databases

NOTE: Statements included in these guidelines are intended to reflect in general the duties and responsibilities of this classification and are not to be interpreted as being all inclusive.

Summary Statement

Provides a variety of secretarial, clerical and receptionist duties; prepares correspondence, assists staff with producing documents and reports; assists with incoming communications, maintains schedules and appointments, assists staff to access required forms and templates, maintains a variety of program related financial and other records, files documents and reports using related filing systems.

Domains A. Reception and Secretarial

  • Acts as a receptionist for the agency: answers phone and/or in person inquiries and routes to appropriate staff members or program contacts.
  • Sorts and distributes incoming mail, communication and documents and prepares outgoing mail and deliveries.
  • Operates a variety of office equipment i.e. computer, fax, photocopier and providers required reports and support to staff in their operation.
  • Maintains various schedules and staff contact lists, partner lists and conducts data entry as required
  • Supports the accounting and administration activities of the agency including client supports, staff expense submissions and filing/data entry for the accounting department.
  • Determines office supply needs and with approval of a manager places orders for supplies and receives and organizes supplies.
  • Performs other support duties related to program area i.e. provides information to clients or visitors, assists with intake process, checks program requirement documentation for accuracy and completeness and maintains resources and information available in reception area.

Agency and Program Support
*

  • In consultation with the Management team, orients administrative volunteers in the use of the telephone system, photocopiers and fax machines as well as answering and routing phone and in-person inquiries.
  • Takes, types and distributes minutes for all staff meetings and other committee meetings as required
  • Assists in the development of supporting documentation and templates for programs, and agency policies and procedures.
  • Provides support to the Management team with administrative requirements, bookings and assigned tasks.
  • Maintains sign in and log books for janitorial staff, volunteers and clients.

C. Administrative/Miscellaneous

  • attends staff meetings
  • seeks supervision from her/his supervisor on a regular basis.
  • performs other related duties as requested.

Additional Information

An office job with some exposure to demanding telephone callers or in person visitors. This is a position that requires multi-tasking, solid communication skills both verbal and written. The position will provide administrative support to the Executive Director and Management team.

How to Apply
Please mention you saw this posting on WorkInNonProfits.ca.
Apply by submitting your resume and cover letter in PDF format quoting the posting number A1019 in your subject line. Please ensure you have followed the application instructions and details requested for your cover letter.
Contact Details
Tel: 6042717600
Fax: 6042717626
E-mail:
www:   www.connectionscommunityservices.com


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