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Job Details

Job Number:  58325
Volunteer Coordinator Assistant
Job Posted: Saturday, 12 October 2019
Closing Date: Friday, 18 October 2019
(6 days ago)
Arts on the Ave Edmonton Society
Region: Edmonton area Type: Contract - Part time
Location: Edmonton Salary: (not entered)

Hours of Work


The Volunteer Coordinator Assistant will work as a contractor to Arts on the Ave Edmonton Society.


Job Purpose


The Volunteer Coordinator Assistant will work under the guidance and direction of the Volunteer Coordinator. During our two annual festivals will also report to the Festival Director and Festival Producer. The Volunteer Coordinator Assistant will be responsible for planning and coordinating volunteer orientation dinners, volunteer appreciation events, and will support the Volunteer Coordinator in the recruitment, coordination, and management of volunteers for Deep  Freeze: A Byzantine Winter Festival (285 volunteers). Ideally this position would be returning in Fall 2020 for Kaleido Family Arts Festival and the following Deep Freeze: Byzantine Winter Festival. 


General Job Description


This is a part-time position, with additional hours required during planning and development of the two annual arts festivals,  Deep Freeze: Byzantine Winter Festival (January 11 & 12, 2020) and Kaleido Family Arts Festival (second weekend in September). This part-time contract position begins as soon as possible with hours increasing leading up to the festival. Additional hours and evenings are normal and are to be expected. 


Duties and Responsibilities


o Planning, coordinating, executing volunteer orientations and volunteer appreciation events

o Assisting the Volunteer Coordinator in:

  • Updating of volunteer recruitment forms and online tools

  • Development and recruitment of volunteers including preparing Call for Volunteers, posting Calls for Volunteers on various outlets etc.

  • Scheduling volunteers through Better Impact Database

  • Creating and executing volunteer training

  • Set up, management, and strike of the Volunteer Centre during festivals

  • Set-up, management of Volunteer Check-in during festivals

  • Creation and execution of a volunteer survey, after festivals

  • Maintaining effective communication with all volunteers via email, phone, and social networking sites

  • Supervising volunteer shifts during the festival; working closely with various festival departments to assign volunteer shifts

  • Administrative and office duties as required

  • Preparation and delivery of a final Festival Volunteer report

  • Attend regular festival planning meetings when necessary

  • Oversee the Kaleido website if necessary

  • Other job-related duties as required



o Experience with volunteer management. 

o Experience with Better Impact software is an asset.

o Ability to build effective relationships within the arts communities

o Detail-oriented team worker who is able to work independently

o Great communication and problem-solving skills

o Computer literate (especially with Excel, Word, and MailChimp)


Please send your Resumé and Cover Letter to

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted.  Thank you for your interest in working at Arts on the Ave Edmonton Society. 

How to Apply
Please mention you saw this posting on WorkInNonProfits.ca.
Please send your Resumé and Cover Letter to .
Contact Details
Christy Morin
Arts on the Ave Edmonton Society
9351 118 Avenue Northwest
Edmonton, AB, T5G 0N3

Tel: 7804711580
www:   www.artsontheave.org/work-with-us

 Thanks for looking on WorkInNonProfits.ca and good luck with your job search!

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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