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Job Details


Job Number:  58374
Finance Administrator
Job Posted: Wednesday, 16 October 2019
Closing Date: Wednesday, 13 November 2019
(3 days ago)
Local Non-Profit Organization
Region: Fraser Valley Type: Full time
Location: (not entered) Salary: (not entered)

An award winning local non-profit organization is seeking a permanent, 28- 35 hours per week Finance Administrator with experience in the non-profit sector to start as soon as possible. We are a thriving and growing non-profit agency that fosters a culture of inclusiveness, support, fun and encouragement. We are located in the heart of the Fraser Valley.

Reporting to the Executive Director, you will be responsible for providing a full range of finance administrative services. This is a fast paced team environment, you must be able to get along well with others, willing to take direction as well as work independently.  Performs bookkeeping and accounting functions of the organization. Ensures accurate recording and reporting of financial information through monthly statements and quarterly financials and reports to the Executive Director, or designate, Government Funders and others as directed by contractual requirements within time requirements. Processes accounts receivables, payables and works in conjunction with the HR department on bi-weekly payroll and is responsible for the preparation of the annual audit information as well as ensuring the organization is in compliance with all tax and reporting requirements.

Ultimately, you will help us manage and allocate our resources effectively and efficiently.

You will be:

  • Working within the Generally Accepted Accounting Principles (GAAP) to ensure financial recording accuracy. Under the direction of the Executive Director, receives, posts, discusses and corrects account entries and balances.
  • Coding source documents, posting transactions to general ledger and the management of prepaid expenses and asset acquisitions.
  • Producing monthly financial statements, trial balance and other reports for the Executive Director, board, government and funders within timelines.
  • Monitoring cash flow, journal and ledger entries, producing monthly bank reconciliations and other accounting and financial functions, including preparing cheques and making bank deposits and ensuring payments and documents are mailed out on time.
  • Working with Auditors by preparing working papers to prove Statement of Financial Position accounts, works to design, maintain and prepare account reconciliation and analytic working papers. Responding to auditors’ inquiries, making required adjustments as well as ensuring that the year-end is completed in time to have financials available for the Annual General meeting.
  • Processing all government remittances, reports for government and grant funders and gaming
  • Ensuring recording, posting and maintenance of receivables is done following accepted accounting procedures as well as preparing and listing bank deposits of all cash and cheques received.
  • Matching purchase orders with invoices, checking extensions of expense for accuracy as well as preparing cheque batches, printing cheques from batch and arranging for signing.
  • Mailing and/or distributing cheques as necessary.
  • Assisting the Executive Director in the preparation of budgets and other financial reports by providing relative and correct documentation, accounting summaries and historical statistics.
  • Learning and maintaining an accurate knowledge of the reporting requirements of funders as required.

 

 

You will need:

  • A certificate, diploma or degree in the area of finance or accounting from an accredited institution.
  • A minimum of 3 to 5 years proven work experience as a Finance Administrator or similar role
  • Proficient in the use of Sage 50, familiar with payroll software such as Payworks and donor software such as Sage or Raisers Edge.
  • Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
  • An adept understanding of bookkeeping procedures
  • Time-management and organization skills
  • The ability to maintain confidentiality

 

You Will Also Need:

  • Satisfactory Vulnerable Sector Criminal Record Clearance
  • A reliable personal vehicle.
  • A valid B.C. Driver's License (Class 5 or Class 7), and a suitable driver's abstract.
  • To work a Monday to Friday schedule from 9 AM to 5 PM with a 60-minute lunch break based on 28-35 working hours per week. Occasional evening and weekend hours are also required.
  • Documentation that you are legally entitled to work in Canada.

Note: We conduct primary source verification of applicant's credentials including education, training, work history, and licensure. 

Please forward your cover letter, resume and 2 references to if you are interested. We would like to thank all candidates in advance for their interest in this position, however only those being considered will be contacted.

 

The closing date for this job posting will be November 1st, 2019.

 

STATEMENT OF DIVERSITY

We, as a leading non-profit organization, respects diversity and foster social inclusion. We strive to deliver inclusive service, affirming the dignity of those we serve regardless of heritage (race, ethnicity, culture, nationality, linguistic origin, place of origin, citizenship, colour, ancestry), education, beliefs, creed (religion, faith, spirituality), gender, gender identity, age, sexual orientation, physical or mental health, physical or cognitive capabilities, socio-economic status and political belief.

 

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