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Job Details

Job Number:  58482
Payroll/Accounts Payable Clerk
Job Posted: Tuesday, 22 October 2019
Closing Date: Tuesday, 12 November 2019
(closing today)
London Public Library
Region: London area Type: Full time
Location: London Salary: (not entered)

Library Space is Community Place! LPL strengthens people and neighbourhoods by creating connections that enrich lives, inspire discovery, foster creativity, and expand possibilities.


With over 1 million titles in our collection and 350 public terminals, the London Public Library provides a variety of important services and programs to over 2.9 million people annually.


Come join the Library team as our new Permanent Full Time:



Payroll/Accounts Payable Clerk




Reporting to the Administrator, Financial Services, the Payroll/Accounts Payable Clerk is accountable for the timely recording, tracking, reconciliation and payment of all invoices payable by London Public Library following generally accepted accounting principles and Library policies and procedures. S/he is also responsible for the administration of payroll for third party partners. The Payroll/Accounts Payable Clerk works in collaboration with other members of the Financial Services team to maintain the accuracy and confidentiality of all financial records.




Payroll – Third Party



  • Receives timesheets from third party partners, accurately processing bi-weekly payrolls.
  • Ensures that payroll and benefit information/changes are made in accordance with relevant legislation (Canada Revenue Agency (CRA) and the Income Tax Act), OMERS policy, the Collective Agreement, the Canadian Payroll Association (CPA)).
  • Ensures knowledge of third party collective agreement is current.
  • Biweekly, processes, verifies, and balances information in the payroll system in accordance with payroll deadlines, and submits to the third party, for approval before transmission to the bank.
  • Ensures timely, accurate and successful transmission of net payroll to the bank.
  • Performs associated payroll duties such as Records of Employment, implementing pay increases etc. ensuring alignment with the third party’s Collective Agreement.
  • Generates and submits Receiver General (CRA) and Employer Health Tax (EHT) remittances to Director, Financial Services for payment.
  • Produces and submits biweekly payroll reports as required by third party partner.
  • Produces, reconciles and submits annual T4s and T4As.
  • Maintains up to date payroll procedures.


  • Keeps current with new developments in payroll, as well as applicable government legislation and standards.


Payroll – LPL



  • Tracks and reconciles external programmer payments for producing T4As at year end, including collection of programmer confidential information.
  • Ensures knowledge of LPL collective agreement is current.
  • Processes LPL payroll in the absence of the Payroll Officer, or as required.
  • In the absence of the Accounts Receivable Clerk, reconciles and submits monthly Retiree/Leave of Absence benefit draw to bank.
  • Keeps current with new developments in payroll, as well as applicable government legislation and standards.
  • Maintains all payroll and benefits information in a confidential manner.




Accounts Payable



  • Receives, and prepares all invoices for payment, ensuring that that Procurement Policy is adhered to at all times.
  • Reviews invoices for appropriate authorization and verifies that supporting documentation is provided. Follows up with the supervisor and / or vendor regarding discrepancies.
  • Ensures that all invoices are correctly allocated to the appropriate fund line.
  • Posts supplier invoices into Sage (Accpac) following established procedures.
  • Verifies that all collections materials invoices imported from the Acquisitions module reconcile to Sage (Accpac) before payment.
  • Ensures that vendors are paid on a timely basis, conferring with Administrator, Financial Services regarding cash flow.
  • Responds to vendor inquiries regarding status of invoice payment.
  • Reviews and reconciles monthly supplier statements to Library records. Contacts vendors to request outstanding invoices or to resolve discrepancies.



  • Successful completion of a minimum of two (2) years post secondary education.
  • One years’ previous accounting experience, including account reconciliation and tracking and monitoring of expenses.
  • One years’ previous payroll experience.
  • Proven knowledge of Sage (Accpac) accounting software, Windows, Microsoft Office.
  • Proficient in the development, design and use of advanced Excel spreadsheets.
  • Knowledge of Canadian GAAP, GST & Ontario Harmonized Sales Tax (HST) and Income Tax Act legislation.
  • Proven knowledge of Employment Standards Act (ESA), and Canada Revenue Agency (CRA) and Canadian Payroll Association (CPA) regulations.
  • Excellent detail orientation and analytical skills.
  • Excellent organizational skills with demonstrated ability to prioritize, multi task and meet deadlines.
  • Good verbal/written communication and interpersonal skills.


Candidates are requested to submit a detailed resume outlining experience and qualifications by November 12, 2019 to:
Please visit our website at: http://www.londonpubliclibrary.ca/
No phone calls please.


The London Public Library will provide accommodation to applicants with disabilities in its recruitment processes upon request consistent with the Ontario Human Rights Code and the AODA regulations.


Applicants for employment, who have been provided with a conditional offer of employment will be asked to provide, at his or her own expense, a satisfactory Police Vulnerable Sector Check and/or Police Information Check, as applicable.


While we appreciate all applications received, only those invited for an interview will be acknowledged. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment.
We are an equal opportunity employer.

How to Apply
Please mention you saw this posting on WorkInNonProfits.ca.
Candidates are requested to submit a detailed resume outlining experience and qualifications by November 12, 2019 to:
Please visit our website at: http://www.londonpubliclibrary.ca/
No phone calls please.
Contact Details
London Public Library
251 Dundas Street
London, ON, N6A 6H9


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