Job Posting 100211

Accounting & Facilities Assistant
PLEA Community Services Society of BC
Vancouver & Lower Mainland
closed 5 days ago (Fri, 12 Apr)
full time  •  $50,357.00

PLEA Community Services is currently seeking an Excluded Full-Time Accounting & Facilities Assistant for our Finance team located in Vancouver, BC. The proposed start date for this position is as soon as possible.

The Accounting & Facilities Assistant supports the Finance team in completing accounts payable and other data entry responsibilities. They also provide administrative support to the Facilities and IT department.

Position Type: Full-Time
Location: Vancouver, BC
Hours of Work:
 The usual hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week.

Minimum Requirements: One (1) year of post-secondary education in business, accounting, office administration or a related discipline, and the completion of a high school diploma.

Who We Are:

PLEA is an accredited, not-for-profit, charitable community services agency that has operated throughout BC for more than 40 years. We deliver high quality, innovative services to children, youth, adults, and families facing significant challenges in their lives. PLEA is an ally in reconciliation. The organization is committed to providing culturally safe programs and continuing to work towards breaking down the barriers that cause harm to Indigenous people and communities.

What You Will Do: 

  • Assist with the completion of the accounts payable responsibilities, such as processing accounts payables, paying vendors within the agreed period, and following up to resolve discrepancies with suppliers.
  • Assist with the administration of bi-weekly payroll as directed.
  • Assist members of the Finance team with the year-end audit preparation. Maintain accounting records for audit. Provide documents to auditors during audit field testing.
  • Provide administrative support to the Facilities and IT department, including but not limited to:
    • Coordinating equipment/software and building security/access when an employee is hired or exits the agency or in time with schedule/role changes.
    • Orienting new hires to the agency’s IT systems and supporting employees with basic IT inquiries.
    • Relaying information to third parties as necessary to resolve IT and/or building maintenance issues.
    • Coordinating with vendors/contractors as directed.
    • Assisting with the review of quotes and providing input on the selection of vendors within budget constraints.
    • Attending various PLEA offices and relaying reported building/IT concerns to the IT and Facilities Administrator.
    • Entering data into electronic accounting software/expense reimbursement platforms.
  • Provide backfill coverage for the Facilities & IT Administrator when required.
  • Participate in the development and review of policy and procedures guiding IT and facilities management as assigned.
  • Enter data, file documents, and complete ad hoc reporting (for PLEA and PLEA-related business entities) as assigned.
  • Ensure that all records, reports, and documentation pertaining to financial management are accurate, complete, safely stored and in compliance with PLEA’s policies and procedures.
  • Protect and uphold confidentiality.
  • Perform other related duties as required.

What You Will Bring:

  • Excellent attention to detail.
  • Excellent teamwork skills.
  • Excellent customer service skills.
  • Effective oral and written communication skills, including the ability to communicate professionally with agency staff and the public.
  • Effective organization and time management skills, including the ability to manage competing priorities.
  • Effective problem-solving skills.
  • Demonstrated ability to work independently, take initiative, make sound decisions and be held accountable for results.
  • Demonstrated ability to be sensitive and understanding of individuals’ social realities including issues of race, culture, religion, gender identity/expression, sexual orientation, poverty, and lifestyle.
  • Knowledge of Microsoft Office suite, and web-based conferencing tools.
  • Experience with facilities maintenance (an asset)

PLEA Benefits and Perks:

All benefits/perks are effective on your first day. These include:

  • 20 days of front-loaded vacation.
  • A comprehensive benefits package, with premiums paid for by the Employer.
  • A defined benefit pension plan, with Employer contributions.
  • Annual wellness allowances.
  • Training and development funds, based on your career interests and needs.

A number of agency-sponsored social events, including a summer barbeque, annual holiday party, and team days each year!

Additional Requirements:

  • A valid B.C. Driver's License (Class 5 or Class 7N), and suitable driver's abstract.
  • Access to a personal vehicle.
  • Satisfactory Criminal Record Clearance.
  • Documentation that the applicant is legally approved to work in Canada.

Please submit a resume and cover letter referencing the competition number 2024042ACF1. Closing date for Internal Applications: March 18, 2024 at 4:30PM. If the position is not filled internally, it will remain open until filled.

Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.

We thank all applicants for their interest; however, only those shortlisted for an interview will be contacted.

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