Job Posting 100273

Director of Finance & Business Operations
Momentum
Calgary area
closed 2 days ago (Thu, 11 Apr)
full time

The Role: Director Finance and Business Operations

Momentum's Leadership Team does serious work but are willing to laugh together get to know each other personally and take an interest in each other’s lives. Working within a highly-engaged and collaborative culture, the Leadership Team is results-oriented, motivated, and committed to the impactful work the do for participants in all areas of Momentum’s programming.

The Leadership Team at Momentum consists of:

  • Executive Director
  • Director of Finance and Business Operations
  • Director of Business Development
  • Director of Community Engagement
  • Director of Community Impact
  • Director of Programs

 

With the upcoming retirement of the Director of Finance and Business Operations (who has been with the organization for over 2 decades), Momentum is looking for a new leader to provide strategic leadership and hands-on execution in both the financial and operational realms. The Director of Finance and Business Operations will have two direct reports, i.e., the Associate Director of Technology and the Finance Manager, and will lead a total team of 13 people. The Director is primarily responsible for and manages all finance, accounting, facilities, risk management and technology functions, by developing financial and operational strategies, by implementing and monitoring control systems designed to preserve Momentum assets, and by reporting accurate financial results. The Director will also contribute to advancing the new Income First Strategy that is being launched in Spring 2024.

 

Key Responsibilities

Strategy and Leadership

  • Engage the Board and Board’s Finance and Risk Management Committees at a strategic level around issues, trends, and changes in organizational finances, risk management, and facility operations; provide sound business advice and ensure that appropriate actions are taken.
  • Provide sound strategic accounting, finance and technology advice to the Executive Director and Leadership Team.
  • Provide strategic leadership for the finance, accounting, risk management, privacy, information technology, information management and facilities functions, including developing and implementing business plans, and managing the related infrastructure.
  • Lead the Finance and Technology teams, including recruitment, compensation, orientation, retention, training, coaching, goal setting, performance engagement and professional development and support staff in achievement of their professional and personal goals.
  • Manage contracts and contractors in areas of responsibility, ensuring desired outcomes are met.
  • Inspire staff with an overall vision for the team’s work that aligns with Momentum’s Strategic Map.
  • Model Momentum’s values and culture, and create an inclusive team environment.
  • Facilitate team building and collaboration among all team members.
  • Facilitate communication and cooperation, and cultivate synergies between the team and other teams/departments.
  • Support internal committees in contributing to the work environment and healthy organizational culture.
  • Contribute to Momentum’s culture and shared accountability by working collaboratively with others and pitching in to get things done beyond the scope of one’s own role.
  • Participate on cross-department teams and organization events and the wider work of the organization.

 

Finance and Accounting

  • Report quarterly financial statements, budget variances and forecasts, annual audited financial statements and annual operating and capital budgets to the Finance Committee and Board.
  • Work closely with the Treasurer, Finance Committee, and the Board to ensure understanding of financial reports.
  • Work with the Finance Committee to develop and maintain investment policies, select and monitor investment manager(s), and monitor investments.
  • Lead preparation of annual operating and capital budgets for the organization and oversee the annual financial audit.
  • Lead preparation of annual business plan for the Finance and Technology Teams.
  • Oversee preparation of monthly internal financial reports, ensuring that leaders have the information needed to achieve their program and operating budget financial outcomes.
  • Oversee preparation of proposal budgets and reports to funders as required by funding agreements.
  • Ensure that the appropriate internal control frameworks, financial strategies, policies, practices, plans, financial information systems and forecasting systems are developed, implemented and operating effectively, using best practices aligned to appropriate legislation to support the effective management of resources.
  • Oversee cash management, budgets and funding agreements, ensuring availability of funds as needed, and manage banking relationships.
  • Lead development of program-specific financial systems, including managing financial aspects of micro-lending, individual development account (IDA) and income share agreement (ISA) programs.

 

Risk Management

  • Staff lead reporting to the Risk Management Committee of the Board of Directors.
  • Primary liaison with insurance providers, ensuring appropriate insurance policies and claim reporting systems in place.
  • In conjunction with the Leadership Team, lead the development and maintenance of Momentum’s Risk Register, including appropriate mitigating plans and actions aligned with appropriate legislation, including strategies to ensure a diverse and sustainable revenue stream.
  • Working with external legal resources as needed, ensure Momentum meets all charitable organization legal, licensing and reporting requirements, including timely reporting to the Canada Revenue Agency and Service Alberta, and ensure charitable donation receipts meet all legal requirements.
  • Function as Privacy Officer for the organization and ensure compliance with applicable privacy legislation.

 

Information Technology and Information Management

  • Oversee the Technology team, including staff and contracted resources.
  • Oversee the development and implementation of Information Technology and Information Management short- and long-term strategies and plans in alignment with current technology trends and developments.
  • Ensure up to date technology, systems and policies are in place and meeting staff needs.
  • Oversee technology hardware, software and software license upgrades and purchases.

 Facilities

  • Lead the Facilities Team and ensure office facilities are maintained to high standards, including furniture, security systems, phone systems, office equipment, HVAC systems and kitchen equipment.
  • Ensure a functional emergency response system in place.
  • Oversee capital purchasing and ensure expenditures are both within approved capital budget and follow established purchasing policies, guidelines and standards.
  • Oversee establishment of facilities policies and procedures.
  • Manage the building lease(s) and liaise with the building manager.
  • Lead planning and ensure timely completion of large renovations and repairs.
  • Ensure annual property tax exemptions are filed on time.

The Person

The ideal candidate should be a values-aligned leader, skilled in working collaboratively to develop and execute organizational strategies and operational plans and providing advice at the executive level. The successful candidate will pay attention to people and money at Momentum since we recognize that everyone can contribute to our financial sustainability and a healthy culture. The successful candidate will have a growth mindset and be highly collaborative, innovative and passionate about Momentum’s mission.

 

Momentum team members work cooperatively with others, demonstrate flexibility in organizing work, have good communication skills, and demonstrate thoughtfulness in decision-making and a growth mindset. Staff must be non-judgmental and receptive in approach and reflect a genuine respect for and commitment to diversity, equity, belonging, inclusion, and reconciliation.

 

Professional and Personal Qualifications

  • Completion of a university degree in business, accounting, finance or a related discipline;
  • Chartered Professional Accountant (CPA) designation or equivalent experience;
  • Ten (10) or more years of experience in executive leadership positions in finance, business and technology;
  • Significant experience leading all aspects of finance, accounting, budget management and risk management;
  • Experience with management of information systems including leading system implementations;
  • Excellent communication skills; both written and verbal;
  • Demonstrated experience building relationships with many internal and external partners including external auditors and various funders, donors and other stakeholders;
  • Experience and confidence working with a governing Board and Board Committees; and
  • Prior experience in the charitable sector is an asset, including experience with fund and grant accounting, compliance and reporting.

 

Knowledge, Skills and Abilities

  • Strong leadership, analytical, strategic planning, and communication skills
  • The ability to collaborate and work well with people across Momentum, including the Executive Director, Board members, other Leadership Team members, all other staff, and external stakeholders;
  • Exceptional ability to monitor, allocate, and control finances in a large and complex organization;
  • Proven record of successfully leading finance and technology teams;
  • Excellent problem-solving and conflict resolution skills;
  • Ability to present financial analysis and projections to internal and external stakeholders;
  • Willingness and ability to frequently and effectively communicate with a wide variety of internal and external stakeholders;
  • Resourceful and proactive; able to work independently; and
  • Must have a strong work ethic to meet deadlines.

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